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LOAD EMPLOYEE VERIFICATIONS#

Processing Information#

The Load Employee Verifications LEVS is used by American clients to verify current and former employee names and SSNs against SSA records. Concisely, clients create a flat file with the employee data which is sent to SSA to verify. SSA will send back the verified file indicating if the records match their records. The file is loaded back into the system to update it with SSA's results.

Step 1 - Update IDIF

The interface format required by LEVS is provided. The Interface format used is called HL$EVS_OUTBOUND and it is required that you set the Requestor Identification Code field to the correct value for your organization. This is on record 30, field 12, in the Constant value field (currently set to @@@@).

Step 2 - Create User Field

The user field, EVS Result, must be created in IMUF for P2K_HR_IDENTITIES in order for the LEVS process to function correctly. The setup for the UDF is as follows:

User_Field: EVS_RESULT

Prompt:EVS Result

Type:Char

User Field Usage:User Defined

Once LEVS has been run, this field will be updated with SSA's results.

Step 3 - Run UEEF to Extract Employee Data

The UEEF will extract the necessary information to send to SSA. For the sake of running UEEF for LEVS, the UEEF Interface Code parameter must be HL$EVS_OUTBOUND. The Interface Level parameter should be EEM + EASD.

STEP 4 - Send File To SSA To Verify

Now that the employee data has been extracted to a flat file, the file should be sent to SSA. Please review SSA's website for further information on how to submit the file.

Once SSA has verified the data in the file they will send this back to the client. The file will now include the following information:

Column 98:

Blank means the record agrees with SSA's data file. For diskettes, only the SSNs that do not match will be returned to you.

1= SSN not in file (never issued to anyone).

2= Name and DOB match; gender code does not.

3= Name and gender code match; DOB does not.

4= Name matches, DOB and gender code do not.

5= Name does not match; DOB and gender code not checked.

* = Input SSN did not verify. Social Security located and verified a different SSN shown in positions 112-120.

Column 121:

Y = SSA records indicate that the number holder is deceased.

N = SSA records indicate that the number holder is not deceased.

Step 5 - Load File From SSA

You would now run the LEVS function to load the returned file from SSA. The 'EVS Result' UDF in IEID will now be updated accordingly.

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Report Parameters#

Report Parameters
File Name	The field is name of the file from SSA that has been placed on the server in the directory specified in the IMST record LOAD DATA FLDR. Mandatory
Interface Code	HL$EVS_INBOUND is the one provided by the system
Allow Update	The lexicon values for this field are YES or NO. You should specify YES since the EVS Result UDF needs to be updated.
Allow Insert	The lexicon values for this field are YES or NO. You should specify YES since the EVS ResultUDF needs to be updated.
Exception Level	The lexicon values for this field are 0 to 9. This field allows you to specify the level of trace you wish to see in the report.

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Notes #

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