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BALANCE PAY TRANSACTIONS#

The Balance Pay Transactions (IPTRB) screen is used to balance pay transactions by Batch, By Week or By Day.

This function is found either through the command line or by using the Balance Batch button in IPTR.

IPTRB gives you the ability to review the batch for total hours. This information includes a total for all hours in the batch. IPTRB can be used for approving the batch as well as the IPTR screen.

The IPTRB form may be edited to provide totals by specific time code sets which will aide in the balancing of the batch. The page How to edit IPTRB describes in detail how this can be done.

By Batch

When this focus is chosen the system calculates the totals of transactions in a selected batch by assignment as of the end date of the pay period.

By Week

When this focus is chosen the system calculates the totals of transactions in a selected batch by assignment as of the end of the week. The end of the week is considered 7 consecutive intervals ending on the pay period end date.

By Day

When this focus is chosen the system calculates the totals of transactions in a selected batch by assignment and by date.

Eligible

The batch may be marked as eligible using this toggle.

Add A Comment

This button will provide the user with a dialog to provide additional comments on the batch.

View Details

This is an action button will direct the user to the IPTR form for the batch in focus in the IPTRB.

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Summary Info tab#

This tab provides a summary table of the totals within the batch.

Looking at the screen there will be two types of transaction lines.

1. A line showing a person code – These are the totals by employee
2. A line without a person code - These are the batch totals

Person Code

This is the person code for whom the total is for.

Name

This is the name of the employee for whom the total is for.

Assignment

The assignment code of the employee from the batch is displayed here.

Date

Depending on the focus selected at the top of the form, either the pay period end date, last day of the week or the transaction date will appear in this field.

Other

All time code values within the batch are displayed in the “Other” Field. This is the total amount of time the employee has in this batch.

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Comments tab#

This tab displays the comments / requests that have been added for the batch using the comments action button ACT_ADD_BATCH_REQUSTS.

Number

This is the system assigned request number for the comment that was added.

Status

This field displays the status of the request. The field is tied to the lexicon X_REQUEST_STATUS.

Created On

The date the comment / request was created is displayed in this field.

Synopsis

The synopsis of the comment / request is displayed here.

Text

The actual text of the comment / request is displayed in this field.

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Controls tab#

The Controls tab is used to calculate Actual Amounts for a pay transactions batch. The Actual Amounts are used for verification of the data entered on the pay transaction batch (Actual Amounts versus Given Amounts).

Batch Date

The user verifying the data would provide the date that the batch amounts were verified.

Number of Pays

The user would provide the number of pays currently in the batch as of that date.

Calculate Totals

This is an action button which will calculate the actual amounts for each batch element defined in IPPR for the payroll that the batch belongs to.

Element Code

The user would select from the drop down LOV the element code to be used to verify the given amounts with the actual amounts in the batch for the pay components within the selected element.

Given Amount

The user would provide the amount that has estimated as the Given Amount for the element.

Actual Amount

The system will calculate the actual amounts for the element once the Calculate Totals button has been pressed.