Maintain Identity Information The Maintain Identity Information (IEID) form holds an employee's non date-sensitive information that is used to uniquely identify them in the organization and to the government (i.e. gender, birth date, legal name and identification).

Identity is one of the mandatory pieces of information created for an employee when they are hired into the organization. An employee must have an identity record. The initial identity record is created by the Establish Personal Profiles (IEHR) and Quick Hire (IEQH) screens.

Only primary legal name is stored on the identity record.

‘Define Identity Information’ Usage and Examples#

Photo#

File This field holds the name for the file containing the employee's picture. This file can only be provided in JPG/JPEG, GIF or PNG formats. The file must be located in the directory identified in the preference setting (in the IMST screen) for EMP IMAGE FLDR. This directory, if specified by directory (i.e. C:\Pictures) is based upon the application server. This directory may also be specified by universal network connection (UNC) descriptor (i.e. \\ProdServer\Pictures) as long as the application server process has access to this folder. If there is no photo file provided, or the file name is invalid, then the file DEFAULT.JPG, in this same directory will be used. Photo_Location is a 50-character alphanumeric optional field. This field will default as ‘default.bmp’ !Identification Person Code This field holds the unique code or number assigned to this employee by the organization (i.e. employee number, personal ID number, badge number). This code may be auto-generated by the system when the employee is added, in addition, it may be changed with no loss of information or integrity. Person_Code is a 16-character alphanumeric mandatory field assigned on the IEHR form. Gov’t Code Origin This field indicates the country associated with the government code provided. Setting this variable to USA or Canada will result in the government code being formatted accordingly (999-99-9999 for the USA and 999-999-999 for Canada) SSN U.S.A.: This field displays the employee’s Social Security Number (SSN). Canada: This field displays the employee’s Social Insurance Number (SIN). Government_Code is a 16-character alphanumeric mandatory. Gov’t Code Verified If this toggle is ON, the government code has been verified. If this toggle is OFF, the government code has not been verified Govt_Code_Verified is an optional toggle field you may manually fill Salutation This field uses the usual forms of address (i.e. Ms, Mr., Dr, etc.). Salutation is an optional fixed lexicon (X_SALUTATION) that you may use to look up the value. First Name This field displays the first name legally used by the employee. First_Name is a 50-character alphanumeric mandatory. Middle Name This is the employee's middle name or initial(s). Middle_Name is a 50-character alphanumeric optional field. Last Name This is the legal surname of the employee, as specified on their SSN/SIN card. Last_Name is a 50-character alphanumeric mandatory. Rank This field shows any name extension (i.e. Jr., Sr., III etc.) the employee may have. Rank is an optional fixed lexicon (X_RANK) that you may use to look up the value. Drivers License This field holds the employee’s driver’s license number. Drivers_License is a 30-character alphanumeric optional field. !Demographics Date of Birth This is the date of birth of the employee (used for tax and benefit purposes). Birth_Date is a mandatory date you must manually enter or use the calendar (F9) for any date changes that may occur. Age This field shows the age of the employee in years. Age is calculated by HHRMePersonality and cannot be updated. Birthplace This field indicates the employee's place or country of birth. Birthplace is a 50-character alphanumeric optional field. Gender This field indicates whether the employee is male or female. Gender is a mandatory field. The value is entered on the IEHR form, but may be changed. Ethnicity This field displays the employee’s ethnicity. !!IEID - SELF SERVICE ACCESS User Profile This is a user name that the employee is assigned, for access to Self Service modules. Person Code / First Name /Last Name These fields identify the employee by their employee number and name. Current Email The employee’s email address will be displayed in this field. PIN Changed By This field displays the employee or user who changed the PIN. PIN_Number_Changed_By is system updated. PIN Changed On This date is the last time the employee changed their PIN. PIN_Number_Changed_Date is system updated. Access Key This field provides an alternative method for logging into Self Service if the system is so configured. The value in this field will be the key value (AKA user name) used in the login screen instead of the person code and last name. Access Start / End Date These dates indicate the time frame for which the employee has access. Last Good Access The date the employee last successfully logged in. Logins To Date This field indicates the number of logins the employee has made. Force Password Change on Next Login If this toggle is on, the employee must change their password when they next log on. Set/Reset Password This button allows you to reset an employer’s password. Reactive If the employee has lost access to the system, this button allows you to reactivate their account. Access Status This field indicates if the employee has access to the system. Failed Attempts The number of failed login attempts the employee has made is recorded here. Password Has Been Set If this toggle is checked, the password has been set.