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DEPARTMENTS#

Departments divide the organization into manageable areas, defining the organization structure from a human resources management point of view.

This section explains the Define Departments (IDDP) screen and its associated fields.

Departments do not dictate payroll general ledger distribution.

Departments are usually a combination of functional areas of the organization such as sales, marketing and accounting; cost centers such as stores, warehouses, theaters, branches and offices; and production lines or product related processes such as forming, molding, finishing, and quality assurance. They are the lowest levels of standard report totals. A supervisor or manager is typically assigned at this level. Positions and employees report to a department.

Department codes do not require a hierarchical coding structure for reporting; the organization levels are used for this purpose.

Department codes must be unique within an entity. This entity is the organization to which they are accountable for operational management purposes. Departments may be associated with second entity for legal reasons. The second connection enables a department to be the responsibility of a different entity for external government reporting purposes while still being part of the organization structure of the original entity.

Department details are date sensitive. This means that changes to information such as the department manager or the physical locations of the department may be tracked over time and a complete history of the department can be retained. Codes or names may be changed at any time and the effects of the change will be seen immediately wherever that department is used. A department code may be frozen to ensure the department is no longer used, while it still remains in the historical records of the organization for inquiry purposes.

When defining departments, High Line recommends you do not build any hierarchical meaning into the department codes. They should simply reflect the function of that area of the organization and not the division or reporting structure above them. This makes departments easier to manage and reduces the maintenance required should an organization restructuring take place.

‘Define Departments’ Usage and Examples

Department data is stored in the P2K_CM_DEPARTMENTS and P2K_CM_DEPARTMENT_DETAILS tables.

Department

The department code is a user-defined code that uniquely identifies an area of the organization.

Department_Code is a 16-character alphanumeric mandatory field.

Generic Code

Standing

‘Standing’ is used to indicate whether the record is active, frozen or obsolete. Active will default

Standing is an optional fixed lexicon (X_STANDING) you may use to look up the value.

Operational Entity

This field holds the entity to which the department reports to for operational reasons.

Legal Entity

This field displays the entity to which the department legally belongs. The legal entity is set up when the department is newly added. Legal Entity cannot be changed once the department is added into the system.

Change Reason

This field displays the ‘Change Reason’ code, which provides the rationale as to why information has been created or changed as of an effective date.

FieldNameInHdr

description

This function is for viewing purposes only; you may not edit the data. This function is date sensitive and changes made in these areas below the date navigator may be split with a new effective date.

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DEFINITION#

LOCATION#

ASSIGNMENTS#

POSITIONS#

Section Headings within in each tab#

FieldName

Definition