CalPERS User Defined Fields#
The following User Defined Fields (UDFs) are required for operation of this XML interface and need to be defined on IMUF:| User Field | Table Alias | Meaning |
|---|---|---|
| POSTED UPCAPERS | PPH | A flag that is used to indicate if the pay header has been posted to CalPERS or not. A value of “Y” means that it has, and it will not be processed by subsequent UPPHF runs. A value of “N” or null means that it has not yet been processed and is eligible to be picked up. Note that this UDF has a space in the name not an underscore. This is for compatability with prior versions of CalPERS reporting. |
| CALPERS_ID | EID | CalPERS-generated unique CalPERS ID for Participant The CalPERS ID is a new unique identifier, which will be created by the new system during enrollment and will be used to identify participants when sharing data with CalPERS. The CalPERS ID will be 10 digits in length and used in place of a Social Security Number in contribution files. Prior to system “go-live”, CalPERS will send employers a file with the CalPERS ID for each of their existing employees |
| APPOINTMENT_ID | EASD | The code representing the appointment into which the Employee has been hired CalPERS will generate and store Appointment ID for the Participant at the time of enrollment Prior to system implementation, CalPERS will provide Employers a list of their member’s Appointment IDs. After system implementation Employers can run a report online to generate a list of Appointment IDs If multiple appointments exists with reporting employer, Appointment ID must be provided or the payroll record will error |
| PERS_MEMO | EASD | This memo line can be provided by the employer as a reference field. CalPERS will store this information and provide it back to the employer on a download of FTP response. This is defined on Record 3030 and 4530 of the IDIF definition. Employers could modify this to not reference a UDF, but any other field in the system (like PERSON_CODE etc.) |
Notes#
In order for an employee to be included on the output for UPCAPERSXML, the employee's CALPERS_ID must be filled in. The following message will appear:
"Employee Bypassed, Missing Calpers ID UDF entry in IEID"
