Authorize Time Cards#

The Authorize Time Cards (WVPATC) form allows for time sheets to be sent through without approval so that base (e.g. REG, VAC, SICK, etc.) can always be paid but still have the ability to select certain time codes for ‘authorization'. Approvals, even it happens after the time sheet, has been moved into payroll and all time is paid. This function allows a post-payroll approval.

Setup Required#

IDWR #

To select the time codes involved, go to the Time Codes tab within Define Work Rules screen, and check the Authorization Required toggle for the time code you wish to select. This will create an approval record on IDAP for approval that are the type ‘Time Sheet Entries (Authorize)’.

IDAP #

Create an approval process within the Define Approval Process IDAP screen, setting its type to ‘Time Sheet Entries (Authorize)’. For the approval function, select WVPATC; this Manager Self Service screen will hold all transactions from the time sheet and identify items that need to be authorized. These approval records will remain in IDAP and the approving screen (WVPATC) even after the time sheet has been sent to payroll.

Items of note:#

1. There currently is no way to decline
2. It is all or nothing; it is not approved entry by entry
3. This results in nothing but a record of what was authorized; payroll would need to make adjustments in IPPH
4. Workflow would be required to notify payroll if an entry was declined (decline not yet available) or perhaps we could look at the age of the entry and if it has not been approved then it can use proactive WF to notify payroll
5. This works with ‘previous period adjustments’ added to current time sheet

Employment

The full name of the employee is held in this field.

Person Code

The employee's person code will display here.

Time Card #

The time card uniquely assigned number will display.

Pay Period

The pay period the time card was generated for will display here.

From /To

The time frame the pay period is for is displayed here.

Status

The status of the time card will also display.

Authorize

This button allows the person in charge of authorization to authorize the time card.

Go To Time Card HISTORY

The user may wish to review historical time cards for the employee in focus, they my do so by pressing this button. The user will be directed to the (WVPTSH) form.

DRV_MONTHLY_OVER_WORK_ALLOCATION_MSG

Summary#

Assignment,Position

The employee's assignment and position display in this field.

Cost Center

The cost center the total is calculated for.

Total

The total amount of time recorded for the cost center.

Mgr

The employee's first manager is displayed here.

Details#

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Notes #

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