VIEW CANDIDATE PROFILE#

The View Candidate Profile screen allows you to view information on candidates who are available for postings within the company.

The system helps recruiters and job seekers maintain an up-to-date pool of potential candidates available for job openings.

Candidates are individuals seeking employment with the organization. They may be current employees, prior employees or individuals who have never worked for the organization.

Candidate profiles can be submitted before or after job openings are available. Often job seekers like to submit their resumes for future consideration and be informed when jobs become available.

Candidates are uniquely identified by a candidate code that is automatically generated. The date of submission is recorded and the source (mail, email, web, etc.) is noted.

The amount of candidate information the system can hold is extensive - demographic data, contact information, work history details, qualifications, education, references, and assessment information. You may, however, block sensitive information such as government ID or gender.

Whenever possible, the initial candidate information is collected through Self Service functions. Candidate information for current or prior employees is pulled from existing personnel records.

Please note that the ‘Rehire Status’ must always be checked in the Personality IEHR screen prior to considering a former employee.

The candidates are listed at the top of the screen identified by the following fields:

Last Name
The candidate’s last name is displayed in this field.
First Name
This field displays the first name of the candidate
Middle Name
This field displays the candidate’s middle name or initial.
Candidate #
This field displays the code that uniquely identifies the candidate within the system.

By clicking on one of the candidates listed, you will be able to see further details about that candidate in the following fields.

Details#

The Details section provides basic personal data about the candidate such as when the candidate profile was created, the type of candidate the individual is, their government number, date of birth, etc.

Profile Details#

Candidate #
This field displays the code that uniquely identifies the candidate within the system.
Submitted On
This field displays the date the candidate created their profile.
Salutation
This field identifies the title of the candidate
First Name
This field provides the first name of the candidate.
Middle Name
This field provides the middle name of the candidate.
Last Name
This field provides the last name of the candidate.
Rank
This field displays any rank associated to the candidate’s name (e.g. Jr., II, etc.).
Employee #
This field displays the candidate’s employee identifying code.
Status
This field indicates the status of candidate within the recruiting process.
Source
This field indicates the resource where the candidate was drawn from.
Type
This field will indicate whether the candidate is an internal or external applicant.
Category
This field groups the candidate into a specific group.

Candidate Details#

Govt Code Origin
This field displays the country from which the candidate’s government code originates.
S.S.N.
This field displays the contact's government identification number.
S.S.N. Verified
If this boolean is set to ’YES’, the government code has been verified as a legitimate code for that individual.
Gender
This field displays the gender of the candidate.
Date of Birth
This field displays the birth date of the candidate.
Birthplace
This field displays where the candidate was born.
Foreign ID
This field displays any foreign registration codes for an employee.
Transportation
This field displays the candidate's main means of transportation.
Drivers License
If the candidate has a driver's license, this field will display the license number.

Address & Phone#

The Address and Phone section provides the contact’s address information, email, phone and fax information.

Address#

Address 1
This field displays the candidate’s home address.
Address 2
This field displays the second line of the candidate’s home address.
City
This field displays to the candidate’s city, district or township name of residence.
State, Country
This field displays the name of the candidate’s state/province, followed by the standard
country code.
Zip Code
This field displays the zip or postal code for the candidate’s address.
E-mail
This field displays the email address or domain name for the candidate.

Phone#

Phone #
This field displays the main phone number for the candidate.
Phone Ext.
This field displays the extension (if any) for the candidate.
Alt. Phone #
This field displays an alternate phone number for the candidate.
Alt. Phone Ext.
This field displays the extension (if any) for the alternate phone number.
Cellular #
This field displays the candidate's cellular phone number.
Fax #
This field displays the fax number for the candidate.

Demographics and Employer#

The Demographics and Employer sections provide the demographic information about the contact such as marital status, their primary language of communication, any veteran status and information on their current employment such as their availability date.

Demographics#

Years of Education
This field indicates the years of formal education the candidate has completed.
Marital Status
This field indicates the marital status of the candidate
# of Dependants
This field displays the number of the dependants the candidate has.
Language
This field indicates the candidate's main language of communication. English is the default.
Ethnicity
This field records the candidate's ethnic background.
Citizen Status
This field displays the citizen status of the candidate.
Bonded Status
This field indicates if the candidate is bonded.
Challenged
This field indicates if the candidate is physically challenged.
Veteran Status
This field indicates if the candidate is a veteran.

Employer#

Current Employer
This field displays the name of the candidate's current employer.
Current Title
This field identifies the candidate's title at their current employment.
Start / Last Date
These fields indicate the first and last date the application is open.
Availability
This field indicates the date the candidate is available to begin a new job.
Web Address
If there is a web address associated with the candidate’s current employer, that web address may be displayed here.
Objectives
This field displays the candidate's career objectives.
Candidate Info
This field displays additional information about the candidate.
How To Contact
This field indicates how to contact the candidate.

Applications#

Applications#

A summary total of applications the candidate has made will be displayed.
New
This field displays the number of new applications submitted for the posting. When first created, an application is defined as ‘new’ in Personality, marked with an application status of ‘New Application’, and the counted in the New Appl field.
Total
This field displays the number of applications the candidate has submitted. This is the TOTAL number of applications, including the number of new applications listed in the next field.
Cancelled
This field displays the number of applications the candidate made which were subsequently cancelled.

The specific applications are listed and described through the following fields.
Appl #
This field displays a code that uniquely identifies the application. This code may have been user-defined or automatically generated.
Posting
This field displays the code which uniquely identifies the posting within the system.
Opened
This field indicates the first date the application was opened.
Posting Title
This field displays the descriptive title of the posting.
Description
This field provides a short description of the application.
On Step
If the stage is broken down into specific steps, the step that the candidate is currently on will be displayed in this field.

By clicking on one of the applications listed, you will be able to see further details about that application in the following fields.

Application Details#

Status
This field indicates the status of the application.
Closed
This field indicates the date the application was closed.
Rating
This field displays the rating this application received for the posting.
Title
This field displays the title of the assignment for which this posting is recruiting.
Start Date
The first date of the assignment is indicated in this field.
End Date
If the assignment is date sensitive, the last date of the assignment will be indicated in this field.

Candidate Work History#

Information about the candidate’s previous employment will be provided in the Candidate Work History section.

Each of the candidate’s employments are listed and described through the following fields.

Start / End Dates
These fields display the first and last day the candidate worked in this position.
Employer
This field indicates who employed the candidate in this position.
Verified Status
This field indicates if the information for this work history entry is verified.
Verified
The date the work history entry has been verified is displayed here.

By clicking on one of the employments listed, you will be able to see further details about that employment in the following fields.

Work History Details#

Name
This field displays the name of the individual within the company who may be contacted.
Title
This field displays the working title of the contact indicated above.
Address 1
This field displays the company’s address.
Address 2
This field displays the second line of the company’s address.
City
This field displays to the company’s city, district or township name of residence.
State, Country
This field displays the name of the company’s state/province, followed by the standard country code.
Zip Code
This field displays the zip or postal code for the company’s address.
Phone #
The phone number of the contact.
Phone Ext.
This field displays the extension (if any) for the contact.
Alt. Phone #
This field displays an alternate phone number for the contact.
Alt. Phone Ext
This field displays the extension (if any) for the alternate phone number.
Fax #
This field displays the fax number for the company.
Title
This field displays the title of the position the candidate held within the organization.
Responsibility Level
This field indicates the level of responsibility the candidate had at the company.
Employment Type
This field identifies the specific type of employment the candidate had with the company.
Company Size
This field indicates the approximate size of the organization.
Category
This field defines the type of job associated with this employment.
Language
This field indicates the company's main language of communication. English is the default.
Industry
This field displays the six-digit industry codes from NAICS (North American Industry Code Standard) for the company.
Hours/Day
This field displays the average number of hours per day the candidate worked/works in this position.
Hours/Week
This field displays the average number of hours per week the candidate worked/works in this position.
Wage Rate
This field displays the wage rate for this assignment.
Basis
This field displays the rate basis in which the wage is expressed.
Reason for Leaving
This field displays the reason the candidate left the assignment.
Work History Info
This field displays additional information about the past employment.

Candidate Education#

The Candidate Education section allows you to view information on the candidate’s educational history. You are able to see where they received their education, areas of study and grades.

Each event in the candidate’s educational history will be listed and described in the following fields.

Institution
This field displays the name of the educational institution the candidate attended.
Certification
This field will display the degree attained, if applicable, for this course of education.