MANAGE TIME SHEET TIME CODE EXCEPTIONS#

WMTTSE (Manage Time Exception) was developed to give managers the ability to manage their employees' time exceptions for a pay period. This functionality can only be used for employees whose time sheets are generated with shifts (start and end time sheets). As an exception is handled, it is removed from the exception list.

The screen will only display previous day(s) time exceptions. Clients have the ability to define the time frame for which they want the exceptions to display in the list. This may be done by modifying the where clause called ‘EX_TM_TYP_MGR’. By default the exception period is 7 days from yesterday. Although users have the ability to change the exception period, we do not recommend making the interval too long as it may result in performance issues.

Time Code Exceptions#

This section displays all employees who have exceptions that must be handled.

Employee

The employee's person code, name and assignment are displayed in this field.

Date

The date of the time exception is indicated in this field.

Start Time

This field holds the time exception's start time.

End Time

This field holds the time exception's end time.

Hours

The number of hours the time exception is for is indicated here. The time codes listed here are those that are defined in the lexicon X_TM_EXCEPTIONS.

Time Code

The time code used to record the time exception is indicated here.

Reason For Time

The employee's chosen reason for time is displayed here.

Time Sheet

The employee's time sheet number that the time exception was entered for will display here.

Include Indirectly Managed Employees

This toggle allows the Manager to extend the list to display employees who the Manager is indirectly responsible for.

There are 2 dialogs that can be used to manage exceptions listed in the grid:

Change Work

This button allows managers to allocate the time for the specific transaction against a specific time code or use special conditions. Once the time sheet has been approved the dialog will no longer be available.

Add Leave

This button allows managers to place the employee on leave by selecting the appropriate time code or special condition.Once the time sheet has been approved the dialog will no longer be available.

Go To Time Sheet

The dialog ‘Go to Time Sheet’ is used to take the user to the time sheet screen (WMTTS). In order to use this functionality, the Time Sheet form (WMTTS) must be available on the self-service menu.

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Day Details#

This section displays the details for a specific transaction. It identifies whether or not there is a missing punch and allows for the creation of missing punches (if required). The ‘Expected Punch Prediction’, ‘In Punch’ and ‘Out Punch’ columns were added to allow managers to quickly identify whether the exception is the result of a missing punch.

Person

The employee's person code and name will display in this field.

Date

The date of the time exception is displayed in this field.

Start Time

The start time of the transaction is indicated here.

End Time

The end time of the transaction is displayed here.

Time Type

The type of time entry of the transaction is indicated here.

Expected Punch Prediction

This field will display what the expected punch will be, ie: In, Out

In Punch

This field will indicate if the clock punch was an IN punch type.

Out Punch

This field will indicate if the clock punch was an OUT punch.

Time Code

The time code used to track the time within the transaction will be indicated.

Create Missing Punch

This button allows the Manager to create a clock punch if one is missing. The ‘Create Missing Punch’ dialog will always be enabled, however once a time sheet has been submitted and if a punch is added to the time sheet it will not be processed in the system. The Maintain Clock Entry form (ITCE) will store the punch with a status of ‘Un-generated’. The Audit Info field will display a message indicating that the time sheet has been closed.

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Leave Balance#

This section displays the employee’s leave balances and is intended to provide managers a reference when entering leave information to know exactly how much time an employee has available in their banks.

Leave Policy Code

The leave policy code is indicated in this field.

Description

The leave policy's description is displayed in this field.

Balance To Date

The system will derive the employee's leave balance for the leave policy indicated.

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Restrictions on Changing the Time Sheet#

The following restrictions have implemented on the time sheet:

1. The ‘Change Work’ and ‘Add Leave’ dialogs will be disabled once a time sheet has been approved (i.e. Time Sheet Status = Ready for Payroll)
2. The ‘Create Missing Punch’ dialog will always be enabled, however once a time sheet has been submitted and if a punch is added to the time sheet it will not be processed in the system. The Maintain Clock Entry form will store the punch with a status of ‘Un-generated’. The Audit Info field will display a message indicating that the time sheet has been closed.

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Defining the Time Codes to Display in the Exceptions List#

Each client can identify which time codes they would like to display in the exceptions list by setting up the lexicon ‘X_TM_EXCEPTIONS’. Each time code must be setup in the lexicon ‘X_TM_EXCEPTIONS’ as follows:

Saved Value	Time Code (this must be identical to the time code definition)
Displayed Value	It is recommended that this value be identical to the saved value
Meaning	It is recommended that this value be identical to the saved value
Usage	User-Defined

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Defining the Time Frame for Displaying Exceptions#

Clients have the ability to define the time frame for which they want the exceptions to display in the list. A where clause called ‘EX_TM_TYP_MGR’ should be defined.

WMTTSE.JPG
By default the exception period is seven days from yesterday. Although users have the ability to change the exception period, it is not recommended to make the interval too long as it may result in performance issues.

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Making the Function Available in Self-Service#

As with any other Self Service function, this must be attached to the manager menu in IMMU and appropriate execution rights granted to the function in IMER.

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Notes #

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