Table of Contents
ENTER EMPLOYEE TIME SHEETS#
The Enter Employee Time Sheets (WAPTSS) screen is an accumulation of generated time, manual data entry and time rules.
All active time sheets will be displayed:
- 10 Schedule Modified
- 20 Active
- 30 Rules Applied
- 40 Submitted
- 50 Ready for PR
- 95 Adjustment
Transactions can be inserted into timesheets that are a status of 'Ready for Payroll'. In order to restrict this from happening, the Preference [PTS RDY PR FRZN(System_Preference)] can be set to 'Yes', then no changes can be made on timesheet entries.
The system formats the time based on how it is entered. The logic will look for a ':'(colon) when time is intended to be in minutes. For example, +:03 will format to 12:03, if time is less than an hour.
TIMESHEETS & LEAVE BALANCES
- TS#
- This field holds the system generated time sheet number. The field may hold up to 10 numeric digits.
- Time Sheet Status
- The status of the time sheet is displayed here. Time Sheet Status is tied to the lexicon [X_TIME_SHEET_STATUS].
- Assignment
- The employee's assignment that the time sheet was generated for is displayed here.
- Position
- The employee's position for the assignment that was used to generate the time sheet is displayed here.
- Job
- The employee's job from the assignment that was used to generate the time sheet is displayed here.
- Department
- The department from the assignment that was used to generate the time sheet is displayed here.
TIME TOTALS
Displays totals Time Codes Sets Information on the Time Totals is View Only
- Time Code Set
- This field holds the name of the time code set the total is for.
- Amount
- This field displays the amount of time within the time code set.
AVAILABLE LEAVE
- Leave
- If the employee has any leave banks, the leave type will be displayed here.
- Balance
- This field displays the balance of their leave banks.
- Submit
- This button when pressed will submit the employee's time sheet for approval.
- Approve
- This action button will approve the time sheet and its entries.
Timesheet Entries tab#
Displays the result of Scheduled Shifts and Time Exceptions.
- Date
- This field displays the date of the time entry.
- Assign
- This field displays the assignment code the time entry is for.
- Start Time
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End Time
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- Time Code
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Time Reason
- This field indicates the reason for the time taken.
- Premium
- A premium can be added here
- Cost
- If cost centers are used the cost center may displayed here.
Clock Punches tab#
This tab shows clock punch information for the employee's time sheet. Information on this tab is View Only
- Original Clock Date
- This field displays the original date of the clock punch.
- Original Clock Time
- This field displays the original time of the clock punch.
- Clock Entry Type
- This is a mandatory field which displays the type of clock entry that was captured. This field is tied to the lexicon [X_CLOCK_ENTRY_TYPE].
Associated Scheduled Shift
- Work Type
- The type of the time exception is displayed in this field. This field is tied to the lexicon [X_TIME_EXCEPTION_TYPE].
- Shift
- The shift code associated to the time exception is displayed here.
- O/R Shift Start Time
- If the shift start time was overridden, the new start time is displayed here.
- O/R Shift End Time
- If the shift end time was overridden, the new end time is displayed here.
- Job/Unit
- The job and unit associated to the the employee's time exception is displayed here.
- Department
- The department associated to the employee's time exception is displayed here.
Actual Punch Information
- Clock Entry Status
- The status of the clock entry is displayed in this field. This field is tied to the lexicon [X_CLOCK_ENTRY_STATUS].
- Time Exception Status
- The status of the time exception is displayed in this field. This field is tied to the [X_TIME_EXCEPTION_STATUS].
- Start Time
- The start time of the clock punch is populated in this field.
- End Time
- The end time of the clock punch is populated in this field.
- Job
- The job code tied to the clock punch is displayed in this field.
View Audit tab#
This tab displays manual changes made to the original generated amount and the Time Rule calculation. Information on this tab is View Only
Changes Made to Scheduled Time
- Date
- This field holds the date of the time entry.
- Assignment
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
- Cost Center
- If cost centers are used the cost center may displayed here.
- Changed On
- This field indicates the date the change was made to the time entry.
Time Rule Calculations
- Date
- This field displays the date of the time entry.
- Assign
- The assignment code the time entry was generated for is displayed here.
- Start
- If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
- End
- If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
- TC
- This field stores the time code used to track the time.
- Value
- This field stores the value of the time.
- Basis
- This field indicates the basis of the time, for example Hrs, $
- Premiums
- If a premium code is attached to the time entry it will be displayed here.
- Cost Center
- If cost centers are used the cost center may displayed here.
