W 2_YEAR_END_CHANGES
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2019 Year End Changes#

Record Changes #

For tax year 2019 there are no record layout changes.

Other Changes #

Important Notes #

Common Conditions That Will Cause the Social Security Administration (SSA) to Reject an Electronic and Paper Wage File
SSA will reject electronic and paper wage files which contain a W-2 with any of the following conditions:

Reports with Social Security Wages and/or Tips and Medicare Wages and Tips - Relational Edits

Household Reporting

For additional information on Household reporting, please refer to IRS Publication 926, Household Employer’s Tax Guide at www.irs.gov/pub/irs-pdf/p926.pdf

What Happens if SSA Rejects My Electronic or Paper Wage File?
If the above condition occurs in an electronic wage file, SSA will notify the submitter by E-Mail or postal mail to correct their wage file, retest in AccuWage Online and resubmit the wage file to SSA. To ensure prompt notification, please verify that your E-Mail address in the RA (Submitter) Record is correct and complete.

If the above conditions occur in a paper wage file, SSA will notify the employer by E-Mail or postal mail to correct the wage file and resubmit a wage file to SSA.

If you wish to view your errors online via Business Services Online (BSO), please visit www.socialsecurity.gov/employer/ and follow the instructions to log in or register to use the online suite of services.

FILING REMINDERS #

Electronic Filing

Filing Deadlines #

The Internal Revenue Service (IRS) deadline for electronic filing is January 31, 2020 http://www.irs.gov/pub/irs-pdf/iw2w3.pdf

Note: You may owe a penalty for each Form W-2 that you file late. Refer to IRS Publication 2019 “General Instructions for Forms W-2 and W-3” for information concerning late filing penalties and terminating a business.

Other Filing Reminders #

W-4 Changes#

The 2019-R11 and W4 Logic software, which includes both the STE1 and STE2 versions, has been made available for you to download from our Release Wiki at:

http://www.highlinecorp.com/Release/Wiki.jsp?page=US%20Taxation%20Releases

Setup is required for implementing the changes needed to support the new 2020 W4 form requirements. Please review the 'PR_US_2020_W4_Processing' document (also from the Release Wiki) and complete the necessary steps.
For full instructions and information about the 2020 W-4, please refer to the most recent draft of Publication 15-T, Federal Income Tax Withholding Methods at:

https://www.irs.gov/pub/irs-dft/p15t--dft.pdf


For a PDF version of the 2020 W-4 Preview, visit:

https://www.irs.gov/pub/irs-dft/fw4--dft.pdf

2020 Symmetry STE2 Changes#

Symmetry is ending support of STE1 in December of 2019. Clients must have STE2 in place and tested before processing the first pay of January 2020. The 2019-R11 and W4 Logic software, which includes both the STE1 and STE2 versions, has been made available for you to download from our Release Wiki at:

http://www.highlinecorp.com/Release/Wiki.jsp?page=US%20Taxation%20Releases