VIEWING DATA IN SELF SERVICE#

List of Records#

If a screen has a list of records, that list will be presented at the top of the screen. e.g. a list of pay history, benefits or pay transactions

The system allows you to see the full list or concentrate on a single record.

Clicking on a specific file will cause the system to display details of that record in the fields directly beneath.

Expanded List#

If you are in a screen with the list hidden, you may display the list of records by clicking the Expand List icon.

If the list is expanded you will be able to see either all or a portion of the records in the database for the screen.

If more records are available you will see the following navigation tool at the bottom of the screen.

In the navigation example above, the system indicates that you are seeing the first through forth of 14 total records.

List Navigation Arrows

Go to the first record

Go to the previous page

Go to the next page

Go to the last record

Hidden List#

If you are in a screen with an expanded list which you would like to reduce a specific record, highlight that record and click the Hide List icon.

By highlighting a record and clicking the Hide List icon, the system will display the screen so that only the details for that specified record will show.

---

Finding Information#

Search Criteria#

A Find button has been provided on some screens to allow you to find a specific record without having to search through a large list of records.

By entering a value, such as a last name, in the field and clicking the Find button, the screen will return all records matching that value.

This feature will also allow you to narrow a search if the value returns too many records.

For example, you wish to find an employee named ‘Bob’ who’s last name you can’t remember. You enter ‘Bob’ in the search field, however, the system returns too many records for you to search through. You then remember that the employee you are looking for works in the MIS department. By entering both ‘Bob’ and ‘MIS’ into the field, the system will return only those records that match both criteria.

---

Notes #

Click to create a new notes page