PC 0010 Gross Pay = 0.00
PC 0020 Total Ded = 275.93
PC 0030 Net Pay = -275.93
This situation may be a result of an addition User Calc in the ‘Final Pay Point’ that generates addition deductions after the Insufficient Earnings logic, or if there is programming errors or database errors in creating Sundry arrears lines. The UPCALC will generate the ‘Negative Net Pay’ amounts according to this formula:
Net Pay = Gross – Deductions
For example:
If Gross = 0, Total Deduction = 275.93, then
when Deductions are not being processed by Arrears or Advance, then Net Pay would be negative. Net Pay = Gross – Deductions Net Pay = 0 – 275.93 Net Pay = – 275.93
When Net Pay is not zero, UPCALC Net Pay Split process will distribute the Net Pay amount according to IPPM Payment Split Method into Deposit pay component or Check pay component, this process is necessary in order to balance the pay
The Negative Deposit amount will be rejected by the bank and therefore UPCALC should capture this scenario before the disbursement
Below is the UPCALC processing logic to handle this Negative Net Pay scenario, which may cause
If a pay component for PC Usage 9 has not been setup, then the ‘Negative Net Pay’ amount will be moved back to Net Pay PC, this allows the Pay to be balanced and RPREGC Pay Register report to show the negative net pay for user to locate the employee with negative net amount, UPCALC will issue this exception message:
If a pay component for PC Usage 9 has been setup, then the ‘Negative Net Pay’ pay component will store the negative Net Pay amount, this allows the Pay to be balanced and the RPREGC Pay Register report to show the negative net pay for user to locate the employee with negative net pay, UPCALC will issue exception message:
From RPREGC report, users must audit the Totals page at the end of report, if there are amounts in the Negative Net Pay pay component (Usage 9), users must locate the employee and review the problems that caused this negative net pay, fix the problem and then re-run the pay for the employee
When users are auditing a pay or Payrun totals on RPREGC, the Net Pay formula should be: Net Pay = Gross – Deduction
Please note that Net Pay should include Pay components from Usage 3 (Net Pay) and Usage 9 (Negative Net Pay).
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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