Generate Self Service Access Record #
Processing Information#
The Generate Self Service Access (UMSSA) report can be used to automatically generate the employee’s accessor record. A report of UMSSA will display all of the employees that were updated and for which access was granted.
UMSSA will only generate MAC/MACD records if none exist OR if there is a sole MACD record spanning form BOT to EOT.
The employee will receive an email with their new password information. They will need to have their email address and password on hand when accessing Self Service for the first time.
If the SS_LOGIN_TYPE is set to "ACCESS", then the "Access Key" field will be populated with the email address of the employee when UMSSA is processed.
If the SS_LOGIN_TYPE is null, then this field will remain empty.
There are 4 options for generating the pin/password:
02 - App Generated
04 – Pull from EID
10 – Initial + Person Code
LG – Last Init + Last 4 of Govt Cd
Report Parameters & Filters#
| Report Parameters | |
|---|---|
| Password Source | This field contains options for how the password can be generated. If you would like the system to auto-generate a password, then use the option ‘App Generated’. |
| Access Start Date | Mandatory, Date, LOV Available This field represents the date by which the employee can begin accessing the Self Service application. |
| Access End Date | Optional, Date, LOV Available This field indicates the last date the employee has access to Self Service. |
| Email New Password | Mandatory, LOV available This field should be set to ‘Yes’ so that the employee can be emailed their new password. The system will use the email address from the employee’s work assignment. |
| Force Password Change | Mandatory, LOV available This field |
| Reset Passwords | Mandatory, LOV available This field allows for resetting of current passwords in bulk. The default is ‘No’ and does not reset existing passwords. If ‘Yes’ is entered, then record will be split with the new record having the new password. |
| User Profile | Optional, LOV available This field represents the user profile (e.g. SS_EMPLOYEE) that will be assigned to the employee(s). |
| Exception Level | User may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, ‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or Utility Trace. |
| User Comments | Optional This field holds the user-supplied comment which will appear in the header of all pages on the report. |
| Report Filters | |
|---|---|
| Person Code | Optional, Multiple selections, LOV available This field allows you to define the person codes you wish to have included in the report. |
| Entity | Optional, Multiple selections, LOV available This field allows you to define the entity codes you wish to have included in the report. |
| Position | Optional, Multiple selections, LOV available This field allows you to define the position codes you wish to have included in the report. |
| Job | Optional, Multiple selections, LOV available This field allows you to define the job codes you wish to have included in the report. |
| Department | Optional, Multiple selections, LOV available This field allows you to define the department codes you wish to have included in the report. |
| Unit | Optional, Multiple selections, LOV available This field allows you to define the unit codes you wish to have included in the report. |
| Group | Optional, Multiple selections, LOV available This field allows you to define the group codes you wish to have included in the report. |
| Location | Optional, Multiple selections, LOV available This field allows you to define the location codes you wish to have included in the report. |
| Auth Area | Optional, Multiple selections, LOV available This field allows you to define the auth areas you wish to have included in the report. |
| Employment Status | Optional, Multiple selections, LOV available This field allows you to define the employment statuses you wish to have included in the report. |
