CREATE NEW HIRES INTERFACE#

Required Set Up#

The Create New Hire Interface File (UENH) screen allows you to create an interface that contains information on new hires within a specified period of time.

Step 1 - Define Interface Format in IDIF#

If your organization needs to produce a flat file with new hire information for internal or external purposes then an interface file is needed from Personality . A flat file may be created in the format required with the information available through the Interface Format form. A 'standard' format is provided that may be used as a guideline.

Note to System Administrator: Ensure that the init***.ora file for your instance has the following line in it: UTL_FILE_DIR = *

Copy the standard New Hire file definition (HL$NEWHIRE )to meet the requirements needed using the IDIF function and ensure you rename the code to a user-defined code.

You may create these formats in the system through the Define Interface Formats (IDIF) screen.

Step 2 - Check "Include All in UENH" toggle in IDLN#

The Create New Hires Interface File (UENH) allow you to create an interface file that contains information on new hires, re-hires and employees who have returned to work from an unpaid leave status within a specified period of time. You can decide to include the employees who are returning to work by turning on the toggle "Include all in UENH". If this toggle is off, only new hires and re-hires will be reported.

The set up is now complete and the UENH may now be run to create a flat file of all of the new hires within the selected organization.

Reporting for Employers with Multiple State EIN’s#

The ability to create Header and Summary record for each state EIN for Employer’s with multiple State EIN’s is available. The setup needed to create this is as follows:

Step 1 - Define Interface Format in IDIF#

Must setup "Record Type" in IDIF for Header and Summary records as:

• Record# Record Type(X_RECORD_TYPE Saved Value)
  • 20 Employer Header(10)
  • 30 Detail Record(30)
  • 50 Total Record(80)

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Report Parameters#

Report Parameters
Date Range From	This will identify the date from which the assignments will be reported
Date Range To	This field will identify the date from which the assignments will be reported to
Interface Code	This field displays the interface code to be used for this report.
Interface Directory	This field shows the complete path and directory where the interface file will be written.
File Name	This is the file name generated from the interface code.
Write or Append	Is the system to create a new file or append an existing one?
Exception Level	Exception only, User Trace, Legislation, UserCalc Trace, Program Trace or Utility Trace
User Comment	You may add comments that will be printed with the report.
Include Re-Hired EE	This field provides the option of reporting employee who have returned from an unpaid leave
Trial	If this is set to ’Yes’, the report will run in trial mode.
Print Run Logs	If set to ‘Yes’, the execution run logs will be printed as well. If set to ‘No’, they will be excluded from the report.
Sort People By	This field will indicate how the people information will be sorted. Person Code, Last Name/First Name, Destination/Last/First

Report Filters
People List Code	This field will limit the report to the people lists selected.
Person	This field will limit the report to the people selected.
Federal Regist Set	The field will limit the report to the people who belong to the selected Federal Regist Set.
Federal Registration	The field will limit the report to the people who belong to the selected Federal Regist.
Entity	This field will limit the report to the entity selected.
Employment	Type This field will limit the report to the employment types selected.
Country	This field will limit the report to the countries selected.
Province	This field will limit the report to the provinces selected.

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Notes #

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