!!!EMAIL EMPLOYEES

!!Processing Information
The Email Employees (UEMAIL) screen allows you to send mass emails to groups of employees based on information on their Assignment records.
\\
\\ A log of all emails sent is currently logged in the the P2K_RE_RECRUITING_LOGS table showing the email address and text that was sent.

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!!Report Parameters & Filters

||Report Parameters||
|__Priority Tag__|Optional, LOV available, <Normal Priority>\\You may select the level of logging desired: ‘Not Specified’, ‘Highest Priority’, \\‘High Priority’, ‘Normal Priority’, ‘Low Priority’ or ‘Lowest Priority’.
|__Email Subject__|Mandatory, Text\\This field will hold the subject title of the email
|__Email Body__|Mandatory, Text\\The contents of the email will be held in this field
|__Exception Level__|Mandatory, LOV available, <Exceptions Only>\\You may select the level of logging desired: ‘Exceptions Only’, ‘User Trace’, \\‘Legislation’, ‘UserCalc Trace’, ‘Program Trace’ or Utility Trace
|__User Comment__|Optional, Text \\This field holds the user-supplied comment which will appear in the header of all pages of the report.

||Report Filters||
|__People List__|Optional, Multiple selection available, LOV available \\This will limit the report to the people lists selected
|__Person__|Optional, Multiple selection available, LOV available \\This field will limit the report to the people selected
|__Entity__|Optional, Multiple selection available, LOV available \\This will limit the report to the entity listed.
|__Location__|Optional, Multiple selection available, LOV available \\This will limit the report to the locations selected.
|__Authorization__|Optional, Multiple selection available, LOV available \\This will limit the report to the authorization levels selected.
|__Department__|Optional, Multiple selection available, LOV available \\This will limit the report to the departments selected.
|__Org Level Type__|Optional, Lexicon Available \\This will limit the report to the organization level type selected.\\Note: Org Level Type MUST be specified IF you are using the Sort Option of Org Level OR if you want to filter by Org Levels.
|__Org Level__|Optional, Multiple Selection Available, LOV Available \\This will limit the report to the organization levels selected..
|__Unit__|Optional, Multiple selection available, LOV available \\This will limit the report to the units selected.
|__Group__|Optional, Multiple selection available, LOV available \\This will limit the report to the groups selected.
|__Payroll__|Optional, Multiple Selection Available, LOV Available \\This will limit the report to the payrolls selected.
|__Job__|Optional, Multiple selection available, LOV available \\This will limit the report to the jobs selected.
|__Position__|Optional, Multiple selection available, LOV available \\This will limit the report to the positions selected.
|__Employment Status__|Optional, Multiple selection available, LOV available \\This will limit the report to the employee status levels selected.
|__Employment Type__|Optional, Multiple selection available, LOV available \\This will limit the report to the employment types selected.
|__Assignment Type__|Optional, Multiple selection available, LOV available \\This will limit the report to the assignment types selected.
|__Pay Type__|Optional, Multiple Selection Available, LOV Available \\This will limit the report to the pay types selected.

\\
!!Tables column information can be referenced from
There are a number of tables that you can pull information from linked to each candidate using the <<TABLE_ALIAS.COLUMN_NAME>> notation as in the samples below.
These tables are:
|EAS| [P2K_HR_ASSIGNMENTS] 
|EASD| [P2K_HR_ASSIGNMENT_DETAILS]
|DAA| [P2K_CM_AUTHORIZATION_AREAS]
|DCR| [P2K_CM_CHANGE_REASONS]
|DDP| [P2K_CM_DEPARTMENTS]
|DES| [P2K_CM_EMPLOYMENT_STATUSES]
|DGR| [P2K_CM_GROUPS]
|DJB| [P2K_CM_JOBS]
|DLN| [P2K_CM_LOCATIONS]
|DPS| [P2K_CM_POSITIONS]
|DTX| [P2K_CM_TAX_JURISDICTIONS]
|DUN| [P2K_CM_UNITS]
|DWC| [P2K_CM_WORK_CALENDARS]
|DWR| [P2K_CM_WORK_RULES]
|SSR| [P2K_SA_SALARY_RANGES]
|SWSS| [P2K_SA_WAGE_SCALE_STEPS]
|RJP| [P2K_RE_JOB_PROFILES]
|EID_SUP| [P2K_HR_IDENTITIES_SUP] (supervisor's identity)
|EEM| [P2K_HR_EMPLOYMENTS]
|EID| [P2K_HR_IDENTITIES]
\\

!!Sample Usage
__UEMAIL - Location Change__

!Email Subject:
{{{
The High Line Recruiting Web Site is available once again.
}}}

!Email Body:
{{{
Dear <<eid.first_name>> <<eid.last_name>> (<<eid.person_code>>)

We are pleased to announce that we will be consolidating our warehouse and storage  facilities from where you work now at <<DLN.ADDRESS_LINE_1>> to 1234 Main Street in Springfield.  

This work will commence within the next three months and you will be advised by your manager, <<eid_sup.first_name>> <<eid_sup.last_name>>, of when your department will start planning its move.

Regards,
John Doe
Head of Facilities
}}}

!!!Results:

{{{
Dear John Smith - Candidate Code: X2026,

Thank you for you patience, our Recruiting Web site is now available again for you to update your candidate records and application as well as take the assigned on-line assessment questionnaire.

Please note that there are over 140 applicants for this position so the information entered will be vital in the initial screening process.

Mary Jones.
HR Representative.
}}}



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![Notes|Edit:Internal.UREC] 	
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