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!!!MAINTAIN APPROVAL RECORDS

The new function ‘UDAP-Update Approval Records’ was developed to apply any changes made to approvers that are tied to an outstanding approval record (i.e. status equals: ‘Ready To Be Approved or Approval in Progress).  The records will be up to date with start and end dates of approval process, designated approvers etc.   

For example, if an approver was terminated or on a leave of absence and a designate was identified, then UDAP could be run to update any outstanding approval records with the designate, so that they can be completed by the designate.

The UDAP process ''__should be scheduled to run each night__'' so that changes made at various times during the day are picked up ''__or it could be run on demand __''(if required) when changes are made to the approvers on [IDAP]. 
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!!Additional Considerations
* If an approval process is set up with an Approver type of ‘Specified Person’ and the individual identified is no longer the approver, then the approval process will need to be manually updated to indicate the new person.

* UDAP will not update the approver stamped on records that have been already approved.\\  \\For example, if Sheila McAdams is set up as an approver in [IDAP] and has already approved a number of records prior to going on leave AND a designate (Shelly Woodruff) has been assigned, UDAP will update all outstanding/open approval records and assign Shelly Woodruff as the approver.\\  \\For those records that have already been approved, Sheila McAdams remains as the one who approved the record.  Again, UDAP will only update ‘outstanding approvals’ and not ones that have already been approved.

* If designate approvers are defined via [IEDA], the system will automatically replace any approval records in [IDAP] with the designate.  UDAP does not need to be run in this situation.

* If an approver terminates (with a termination date less than or equal to the current date) and UDAP is run, any approval records that they belonged to will be removed from [IDAP].  If the terminated employee's position has been filled (assuming that the approver type is 'Position Manager') and UDAP is run, an approval record will be created for the new employee.   

* If an employee is set up as an approver and they’re terminated with a future effective date, UDAP will not update the approval records until the termination date has passed.  Once the termination date has passed, any/all approval records that the employee was associated to are removed from [IDAP].  If a new employee is hired into the position that the old employee held and UDAP is run, the approval records that qualify will be updated with the new employee. 

* With respect to time sheet approvals, if a time sheet that was put into a multi-level approval process and was canceled prior to receiving final approval, any outstanding approval records will be removed from [IDAP] and the status of any records that had been approved will be changed from ‘Approved’ to ‘Approval Historic’
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!!Report Filters__
|| __Report Filters __||
| Processes|Optional,Multiple selections, LOV available\\Users can select specific approval processes (e.g. client defined code).  If selected, UDAP will only update changes to the approval processes selected.  
|Approval Types|Optional,Multiple selections, LOV available\\Users can select specific approval types (i.e. Time sheets, Personnel Actions, etc.) to apply changes to. If selected, UDAP will update all approval processes associated to the approval type selected.  

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