UACALC VS. UPCALC - ATTENDANCE PROCESSING#

It may be necessary to run the Attendance Calculation process (UACALC) even if your company will normally be calculating attendance through Payroll Calculation process (UPCALC).

New Hires
UACALC may be run for all new hires ‘As Of’ their hire date to verify the policies that they are eligible for. This may also be necessary if there is any possibility that a new employee may be taking any type of leave during the first pay period. Entitlement may or may not be given by UACALC depending on the set up of the policy.

The ‘unofficial’ accrual records created must then be made ‘official’ by executing the Attendance Close process (UACLOZ).

Year End
If a pay period crosses over the end of a policy year, the Attendance Calculation routine will close the previous year and create a new accrual record for the current year. If UPCALC is processing the policies then all entitlements and time taken will be processed as of the pay period end date or in the new accrual record.

Users may wish to run the Attendance Calculation process to ensure that time taken prior to year-end is deducted from the current bank. This should be done after pay lines have been created and audited but before they are calculated, after UPAUDT but before UPCALC.

Users would run UACALC ‘As Of’ the accrual end date (i.e. December 31st of the previous year), ensuring that ‘Process Leave Lines’ has been indicated. The accrual records should then be ‘closed off’ by running UACLOZ.

This will then allow UPCALC to create the accrual record for the current year based on the 900 attendance components, and then process leave lines for the current year only.

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