[{TableOfContents }]
!!!US W2 ANNUAL AND QUARTERLY PROCESSING - VIRGINIA

!!Set Up
This document contains abbreviated set up requirements for the State of Virgina only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Virginia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Virginia
*‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate VA State magnetic media file for VA State only	
	
!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Virginia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Virginia
*‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for the State of Virginia

!!State File Procedures 
*The state of Virginia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media also using the EFW2 file format.
*Records required for the W2 reporting are: Codes RA, RE, RS, RF.  
*For the UI wage reporting the required records are: Code RA, RE, RS, RF.
*Virginia State requires filing of the VA state file by itself, therefore, [IDGV] must be set up so that for State Registration of Virginia, the [IDGV Variables|IDGV#VariablesTab]:
**‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.		
		
!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Virginia State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYY format
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Virginia, USA


!!State Magnetic Media Reporting – EFW2 Format

!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Record Name: Code RS - State W2 Wage Record (Same as the Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]
\\

!Record Name: Code RF - Final Record ((Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]



!!Quarterly UI Wage Reporting – EFW2 format
[RPYEU] must be run with the following report parameters and filters selected to generate the Virginia State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Quarterly Form Code|Leave blank
|Govt Interface Format|Mandatory.  Enter HL$US-QTR-NM20YY
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYY format
|Media Format|Mandatory.  Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Virginia, USA

!!Quarterly UI Wage Magnetic Media Reporting – EFW2 File Format
!Record Name: Code RA -  Transmitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\

!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\

!Record Name: Code RS – State Supplemental Record (Same as the Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]
\\



!Record Name: Code RT - Total Record (Same as the Federal Code RT)
* Required for Multiple Accounts Only
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\


!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\

 
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![Notes|Edit:Internal.Tax Reporting - VA]
[{InsertPage page='Internal.Tax Reporting - VA' default='Click to create a new notes page'}]