[{TableOfContents }] !!!US W2 ANNUAL AND QUARTERLY PROCESSING - VIRGINIA !!Set Up This document contains abbreviated set up requirements for the State of Virgina only. Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required. !IDGV - State Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Virginia *The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Virginia *‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate VA State magnetic media file for VA State only !IDGV - State SUI Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Virginia *The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Virginia *‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for the State of Virginia !!State File Procedures *The state of Virginia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media also using the EFW2 file format. *Records required for the W2 reporting are: Codes RA, RE, RS, RF. *For the UI wage reporting the required records are: Code RA, RE, RS, RF. *Virginia State requires filing of the VA state file by itself, therefore, [IDGV] must be set up so that for State Registration of Virginia, the [IDGV Variables|IDGV#VariablesTab]: **‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file. !Annual W2 Wage Reporting – EFW2 Format [RPYEU] must be run with the following report parameters and filters selected to generate the Virginia State file information: \\ \\ __RPYEU Report Parameters__ |Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY' |Period Type|Mandatory. Defines the period type. Enter "Year" for Annual reporting and "Quarter" for quarterly reporting. |Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYY format |Media Format|Mandatory. Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records). |Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced |Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced __RPYEU Report Filters__ |Select State: Virginia, USA !!State Magnetic Media Reporting – EFW2 Format !Record Name: Code RA – Submitter Record (Same as the Federal Code RA) [{InsertPage page='W2_EFW2_RECORD_RA'}] \\ !Record Name: Code RE – Employer Record (Same as the Federal Code RE) [{InsertPage page='W2_EFW2_RECORD_RE'}] \\ !Record Name: Code RS - State W2 Wage Record (Same as the Federal Code RS) [{InsertPage page='W2_EFW2_RECORD_RS'}] \\ !Record Name: Code RF - Final Record ((Same as the Federal Code RF) [{InsertPage page='W2_EFW2_RECORD_RF'}] !!Quarterly UI Wage Reporting – EFW2 format [RPYEU] must be run with the following report parameters and filters selected to generate the Virginia State file information: \\ \\ __RPYEU Report Parameters__ |Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY' |Quarterly Form Code|Leave blank |Govt Interface Format|Mandatory. Enter HL$US-QTR-NM20YY |Period Type|Mandatory. Defines the period type. Enter "Quarter" for quarterly reporting. |Period End Date|Mandatory. Defines the end date of the reporting period. Enter in DD-MMM-YYY format |Media Format|Mandatory. Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records). |Directory Name| Mandatory. Defines the name of the government Magnetic Media file. Must be defined or an output file will not be produced |Media File Name|Mandatory. Defines the media file name of the data being uploaded. Must be defined or an output file will not be produced __RPYEU Report Filters__ |Select State: Virginia, USA !!Quarterly UI Wage Magnetic Media Reporting – EFW2 File Format !Record Name: Code RA - Transmitter Record (Same as the Federal Code RA) [{InsertPage page='W2_EFW2_RECORD_RA'}] \\ !Record Name: Code RE - Employer Record (Same as the Federal Code RE) [{InsertPage page='W2_EFW2_RECORD_RE'}] \\ !Record Name: Code RS – State Supplemental Record (Same as the Federal Code RS) [{InsertPage page='W2_EFW2_RECORD_RS'}] \\ !Record Name: Code RT - Total Record (Same as the Federal Code RT) * Required for Multiple Accounts Only [{InsertPage page='W2_EFW2_RECORD_RT'}] \\ !Record Name: Code RF - Final Record (Same as the Federal Code RF) [{InsertPage page='W2_EFW2_RECORD_RF'}] \\ ---- ![Notes|Edit:Internal.Tax Reporting - VA] [{InsertPage page='Internal.Tax Reporting - VA' default='Click to create a new notes page'}]