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North Dakota Annual and Quarterly Reporting#

What's New for Tax Year 2011#

There are no noted file format changes in wage reporting for tax year 2011.

Set Up#

This document contains abbreviated set up requirement for the state of North Dakota only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration#

• The IDGV Definitiontab must be set up for 'State Registration' for State/Province: North Dakota.
• The IDGV Variables tab must be set up for 'State Registration' for State/Province: North Dakota.
• 'W2 STATE MEDIA FILING'- The state of North Dakota accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.

IDGV - State SUI Registration#

• The IDGV Definitiontab must be set up with 'State SUI Registration' for State/Province: North Dakota.
• The IDGV Variables tab must be set up with 'State SUI Registration' for State/Province: North Dakota.
  • 'W2 STATE MEDIA FILING' - Must be ‘02’ to generate State UI wage file for state of North Dakota.

State File Procedures#

• The North Dakota Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
• The State of North Dakota requires to file the ND state file by itself, therefore IDGV must be set up as follows:
  • for State Registration of North Dakota, the IDGV Variable:
    • 'W2 STATE MEDIA FILING' 02 - North Dakota state requires its own file, do not include other state information in the state file.

Annual W2 Wage Reporting - EFW2 File Format#

RPYEU must be run and the following selected to generate North Dakota state file information:

Report List Filters, Select State:	North Dakota, USA
Parameters, Annual Form Code:	(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:	Year
Parameters, Period End Date:	Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:	Federal File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

State Media Magnetic Media Reporting - EFW2 File Format#

Record name

Code RA - Transmitter Record (same as federal code RA)

Quarterly UI Wage Reporting - ICESA Format#

RPYEU must be run and the following selected to generate North Dakota state file information:

• The state of North Dakota must be selected in the 'Report List Filters'.
• Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
• The 'Quarterly Form Code' must be entered in order to produce the UI wage file in ICESA format.
• Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
• Period Type:Quarter
• Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
• Media File Type:State SUI File Format
  
  
• If the Directory Name/Media File Name is not supplied, an output file will not be produced.

State Quarterly UI Wage Reporting – ICESA Format Record name: Code A - Transmitter Record

ICESA for the State of North Dakota#

• The format details are found at the Job Service North Dakota website.

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Notes#

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