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!!!Texas Annual and Quarterly Reporting
 
!!What's New for W2 Wage Reporting for Tax Year 2011
Texas does not have state personal income tax.
*There is no Quarterly Wage Reporting File Format changes 

!!Set Up
This document contains abbreviated set up requirement for the state of Texas only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for 'State Registration' for State/Province: Texas.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Texas; it must also setup ‘W2 State Media Filing’ with value 02.
*'W2 STATE MEDIA FILING'- Must be ‘02’ to generate TX State magnetic media file for TX State only

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with 'State SUI Registration' for State/Province: Texas.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Texas.
|W2 STATE MEDIA FILING|Must be ‘02’ to generate UI wage magnetic media file for state of Texas
|W2 TAXING ENTITY|Must contain the County Code of the county with the greatest number of employees\\   \\This is reported on [ICESA] format code T record position 248-250
*The [IDGV Variables|IDGV#VariablesTab] tab must also be set up with ‘State SUI Registration’ for QTR information such as:
*QTR TAXES DUE		
**Must contain the State Quarterly UI Taxes Due
**This is reported on [ICESA] format code T record position 88-100
**Taxes Due = Quarterly State UI taxable wages * UI Tax rate
**The client must compute this field manually and enter in QTR TAXES DUE every quarter
*QTR ER ASSESS RATE
**Must contain the UI Tax Rate for this quarter
**This is reported on [ICESA] format code T record position 82-87

!!State File Procedures
*Texas does not have state personal income tax.
*The Texas Workforce accepts filing of UI quarterly wages via magnetic media using the [ICESA] format.

!Quarterly UI Wage Reporting - ICESA Format
[RPYEU] must be run and the following selected to generate North Dakota state file information:
* The state of North Dakota must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format. 
*Use the  supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\  \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.






!State Quarterly UI Wage Reporting – ICESA Format
Record name: Code A -  Transmitter Record 

!!ICESA for the State of North Dakota
* The format details are found at the [Job Service North Dakota|http://www.jobsnd.com/sites/default/files/elecrpt.pdf] website.
 
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![Notes|Edit:Internal.Tax Reporting - TX]
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Quarterly UI Wage Reporting – ICESA format

- The user must run RPYEU and select the following to generate Texas State file information:
		Media Format:			- State SUI File Format
		Select State:			- Texas, USA


- You must select state TEXAS in the ‘Report List Filters’.
- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012.  You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- The Directory Name/Media File Name must be supplied or an output file will not be produced.



 
QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format

ICESA File Format for Texas (Multiple Work-sites not supported)

 (Please not that the following ‘Not Required’ field may or may not always contains BLANKS).

Note: Columns with  TX  indicates it is a Texas specific requirement which is not the standard record format

Record name: Code A -  Transmitter Record