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!!!Texas Annual and Quarterly Reporting
!!What's New for W2 Wage Reporting for Tax Year 2011
Texas does not have state personal income tax.
*There is no Quarterly Wage Reporting File Format changes
!!Set Up
This document contains abbreviated set up requirement for the state of Texas only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.
!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for 'State Registration' for State/Province: Texas.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Texas; it must also setup ‘W2 State Media Filing’ with value 02.
*'W2 STATE MEDIA FILING'- Must be ‘02’ to generate TX State magnetic media file for TX State only
!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with 'State SUI Registration' for State/Province: North Dakota.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: North Dakota.
**'W2 STATE MEDIA FILING' - Must be ‘02’ to generate State UI wage file for state of North Dakota.
!!State File Procedures
*The North Dakota Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*The State of North Dakota requires to file the ND state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of North Dakota, the IDGV Variable:
***'W2 STATE MEDIA FILING' 02 - North Dakota state requires its own file, do not include other state information in the state file.
!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run and the following selected to generate North Dakota state file information:
|Report List Filters, Select State:|North Dakota, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|Federal File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.
!!State Media Magnetic Media Reporting - EFW2 File Format
;Record name:Code RA - Transmitter Record (same as federal code RA)
!Quarterly UI Wage Reporting - ICESA Format
[RPYEU] must be run and the following selected to generate North Dakota state file information:
* The state of North Dakota must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format.
*Use the supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\ \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.
State Quarterly UI Wage Reporting – ICESA Format
Record name: Code A - Transmitter Record
!!ICESA for the State of North Dakota
* The format details are found at the [Job Service North Dakota|http://www.jobsnd.com/sites/default/files/elecrpt.pdf] website.
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![Notes|Edit:Internal.Tax Reporting - TX]
[{InsertPage page='Internal.Tax Reporting - TX' default='Click to create a new notes page'}]
IDGV - State SUI Registration
- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: Texas
- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: Texas
W2 STATE MEDIA FILING - Must be ‘02’ to generate UI wage magnetic media file for state of Texas
W2 TAXING ENTITY - Must contain the County Code of the county with the greatest number of employees
- this is reported on ICESA format code T record position 248-250
- IDGV Variables Tab must also be set up with ‘State SUI Registration’ for QTR information such as:
QTR TAXES DUE - Must contain the State Quarterly UI Taxes Due
- this is reported on ICESA format code T record position 88-100
- Taxes Due = Quarterly State UI taxable wages * UI Tax rate
- client must compute this field manually and enter in QTR TAXES DUE every quarter
QTR ER ASSESS RATE - Must contain the UI Tax Rate for this quarter
- this is reported on ICESA format code T record position 82-87
STATE FILE PROCEDURES
- Texas does not have state personal income tax.
- The Texas Workforce accepts filing of UI quarterly wages via magnetic media using the ICESA format
Quarterly UI Wage Reporting – ICESA format
- The user must run RPYEU and select the following to generate Texas State file information:
Media Format: - State SUI File Format
Select State: - Texas, USA
- You must select state TEXAS in the ‘Report List Filters’.
- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- The Directory Name/Media File Name must be supplied or an output file will not be produced.
QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format
ICESA File Format for Texas (Multiple Work-sites not supported)
(Please not that the following ‘Not Required’ field may or may not always contains BLANKS).
Note: Columns with TX indicates it is a Texas specific requirement which is not the standard record format
Record name: Code A - Transmitter Record