[{TableOfContents }]

!!!Pennsylvania Annual and Quarterly Reporting

!!Set Up
This document contains abbreviated set up requirements for the state of Pennsylvania only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Pennsylvania.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Pennsylvania.
*'W2 STATE MEDIA FILING' - Enter '02' to generate PA State magnetic media file, then change to '03' for City file.
*[RPYEU] needs to be run twice; once to generate the file for the State of Pennsylvania and again to generate the City file for Philadelphia.  \\ \\After the State Magnetic media file is generated, if the State Earnings and Taxes need to be included in the Philadelphia City File, the following must be changed:
**'W2 STATE MEDIA FILING' - change to '03' to include the State information in the City file when Philadelphia file is run.

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Pennsylvania.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Pennsylvania.
**'W2 STATE MEDIA FILING'- Enter '02' to generate the UI wage magnetic media file for the State of Pennsylvania.

!IDGV - Local Registration
To report the Philadelphia City file:
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'US Local Registration' for each City in the Jurisdiction field.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'US Local Registration' for Philadelphia:
|W2 STATE MEDIA FILING|Enter '03' to generate City tax information in the Local File format
|W2 TAX TYPE CODE|Enter 'C' for City Tax
|W2 TAXING ENTITY|Enter 'PHILA' to generate the Philadelphia City File

!IDFDV - City Tax Set Up
If there is applicable City tax, the 'Field Variable' column on [IDFDV] must be set up appropriately.  The following Identifiers __must be__ set up:

||Seq||Identifier||Description||Level||O/R Prompt||Field Source||Field Variable						
|8500|W2-CITY-NAME|City Name|Local|20-CITY NAME|DB column|DTX.JURISDICTION_NAME
|8510|W2-CI-WAGE-HOME|Local Wage, Home city|Local|18-HOME CITY WAGE|Element|W2-CI-WAGE-RES
|8520|W2-CI-WAGE-WORK|Local Wage, Work city|Local|18-WORK CITY WAGE|Element|W2-CI-WAGE-WORK
|8530|W2-CI-TAX-HOME|Local Tax, Home city|Local|19-HOME CITY TAX|Element|W2-CI-TAX-RES
|8540|W2-CI-TAX-WORK|Local Tax, Work city|Local|19-WORK CITY TAX|Element|W2-CI-TAX-WORK

%%information: Note that all other columns are pre-defined in [IDFD] and can not be altered on the [IDFDV] form.%%


!!State File Procedures
*The Pennsylvania Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format.
*Records required are: Code RA, RE, RS, RV, RF.  Other record codes are not required (RW, RO, RT and RU) and should be removed.
*The State of Pennsylvania requires the PA state account number to be filed on the Code RE record, therefore [RPYEU] must be run to generate PA State File for its own state.  [IDGV] must be set up as follows:
**For State Registration of Pennsylvania, the 'W2 STATE MEDIA FILING' IDGV Variable must be set to "2".  Pennsylvania State requires its own file.  Do not include other State information in the State file.

!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State|Pennsylvania, USA


!!State Media Magnetic Media Reporting - EFW2 File Format


!Record Name: Code RA – Transmitter Record (Required)
[{InsertPage page='W2_EFW2_RECORD_RA'}]


!Record Name: Code RE – Employer Record (Required)
[{InsertPage page='W2_EFW2_RECORD_RE'}]

!Record Name: Code RS - State Record
NOTE:  Positions 1- 247 and 268-337 follow SSA requirements.  All other positions are State of Pennsylvania specific

||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate postal __numeric__ code.  \\Derived from the State being reported.
|5-9|Taxing Entity Code|Defined by State/local agency.
|10-18|Social Security Number|Enter the employee's SSN.  __If no SSN is available, enter zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address. Include suite, room number, etc. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State postal abbreviation. Left justify and fill with blanks. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code. For a foreign address, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit zip code extension. If not applicable, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|Blank|Fill with blanks.  Reserved for SSA use.
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province.  \\Left justify and fill with blanks.  Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code.  \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.

;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read the document [Tax Reporting - US General] for details on quarterly reporting.

|195-196|Optional Code|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. \\ __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks.  Reserved for SSA use.
|248-255 PA| Employer Withholding Account Number|Enter 8-digit employer withholding account number
|256-267|Blank
|268-273|Blank|Fill with blanks.  Reserved for SSA use.

;Locations 274 to 337:Apply to Income Tax Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.

|274-275|State code|Enter the appropriate postal __numeric__ code.  \\Derived from the State being reported.  \\__Applies to income tax reporting.__
|276-286|State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers.  \\__Applies to income tax reporting.__ 
|287-297|State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers.  \\__Applies to income tax reporting.__
|298-307|Other State Data|Defined by State/local agency. \\ __Applies to income tax reporting.__
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. \\ __Applies to income tax reporting.__
|320-330|Local Income Tax Withheld|To be defined by State/local agency. \\ __Applies to income tax reporting.__
|331-337|State Control Number|Optional. \\ __Applies to income tax reporting.__
|338-346 PA|Individual Taxpayer Identification Number (ITIN)|Enter the employee's ITIN as shown on the card issued by SSA.
|347-512 PA|Blank|Fill with blanks.  Reserved for SSA use.


!Record Name: Code RV - State Total Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-4|State Code|Must be "42" for PA State Wages and Withholding
|5-8|Tax Year|Required.  Enter the tax year being reported. 
|9-16|PA 8 digit Account Number|Required.  Enter the PA 8-digit Account Number.  
|17-25|Employer EIN|Required
|26-32|Number of RS Records when State Code equals '42'.|Required
|33-47|Total PA Taxable Wages when State Code equals '42'.|Required
|48-62|Total PA Taxable Withheld when State Code equals '42'.|Required
|63-512|Blank|Fill with blanks.  Reserved for PADOR use


\\ \\	
!Record Name: Code RF - Final Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-475|Blank|Fill with blanks.  Reserved for SSA use.
|476-482|Number of RS records when State Code equals '42'|Required
|483-497|Total PA Taxable Wages of RS records when State Code equals '42'|Required
|498-512|Total PA Taxable Withheld of RS records when State Code equals '42'|Required


!!Philadelphia City
!Philadelphia City Website
For W2 City filing: \\[https://www.revenue.pa.gov/GeneralTaxInformation/Tax%20Types%20and%20Information/EmployerWithholding/Documents/2018_w-2_and_1099_reporting_inst_and_specs.pdf]
\\

!Philadelphia City File Procedures
*The Philadelphia City Tax Magnetic Media reporting is reported using the EFW2 format
*Record Codes required are: Code RA, RE, RS, RV, RF

!Philadelphia City Wage Reporting
[RPYEU] must be run with the following report parameters and filters defined to generate the Pennsylvania City file information:\\ 
__RPYEU Report Parameters__
|Media Format|State File Format

\\
__RPYEU Report Filters__
|Select State|Pennsylvania, USA
|Select City|Philadelphia, PA, USA

\\
When RPYEU generates the PHILA Local file, RPYEU will pick up more than one dtx from YTD because Philadelphia has multiple jurisdictions that are for PHILA. \\
RPYEU supports the lexicon X_W2_MEDIA_FORMAT for a value of: \\
   *21 - PA PHILA format

*When RPYEU is run, select the following report parameters and filters: \\ 
__RPYEU Report Parameters__
|Media Format|PA PHILA File Format 


__RPYEU Report Filters__
|Select City|All

\\
To generate the PHILA file, users must select one City or ALL Cities on the City field. 
#IDGV: US Local Regist 1 must be set up with Registration # to be reported on the Code RS record
#IDGV UDF:  
*W2 State Media Filing = 03 
*W2 Tax Type Code = C 
*W2 Taxing Entity = PHILA  

\\ \\
!Philadelphia City Magnetic Media Reporting - EFW2 Format
!Record Name: Code RA - Transmitter Record (Same as Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]



!Record Name: Code RE - Employer Record (Same as Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]




!Record Name: Code RW - Employee Wage Record (Same as Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]


!Record Name: Code RS – Philadelphia City Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS postal __numeric__ code.  \\Pennsylvania numeric code is "42".  \\Derived from the State being reported.
|5-9|Taxing Entity Code|Defined by State/local agency.
|10-18|Social Security Number|Enter the employee's SSN.  __If no SSN is available, enter zeros.__ \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name, as shown on the SSN card. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-FIRST-NAME’ [IDFDV] Field Identifier.
|34-48|Employee Middle Name or Initial|If applicable, enter the employee's middle name or initial, as shown on the SSN card. \\Left justify and fill with blanks.  Otherwise, fill with blanks. \\Derived from the ‘W2-EE-MIDDLE’ [IDFDV] Field Identifier.
|49-68|Employee Last Name|Enter the employee's last name, as shown on the SSN card. \\Left justify and fill with blanks. \\ Derived from the ‘W2-EE-LAST-NAME’ [IDFDV] Field Identifier.
|69-72|Employee Suffix|If applicable, enter the employee's alphabetic suffix. \\Left justify and fill with blanks.  Otherwise, fill with blanks. \\Derived from the ‘W2-EE-SUFFIX’ [IDFDV] Field Identifier.
|73-94|Employee Location Address|Enter the employee's location address (Attention, Suite, Room Number, etc.)  \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-LOCN-ADDR’ [IDFDV] Field Identifier.
|95-116|Employee Delivery Address|Enter the employee's delivery address. \\Left justify and fill with blanks. \\Derived from the ‘W2-EE-DELIV-ADDR’ [IDFDV] Field Identifier.
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. \\ Derived from the 'W2-EE-CITY’ [IDFDV] Field Identifier.
|139-140|Employee State Abbreviation|Enter the employee's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-STATE’ [IDFDV] Field Identifier.
|141-145|Employee ZIP Code|Enter the employee's ZIP Code.  \\For a foreign address, fill with blanks. \\Derived from the ‘W2-EE-ZIP’ [IDFDV] Field Identifier.
|146-149|Employee ZIP Code Extension|Enter the employee's four-digit extension of the ZIP code.  If not applicable, fill with blanks. \\Derived from the ‘W2-EE-ZIP-EXT’ [IDFDV] Field Identifier.
|150-154|Blank|Fill with blanks.  Reserved for SSA use.
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province.  \\Left justify and fill with blanks.  Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code.  \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.

;Locations 195 to 267:Apply to Quarterly Unemployment Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’, then Locations 195 to 267 will be filled.\\Please read the document [Tax Reporting - US General] for details on quarterly reporting.

|195-196|Optional Code|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. \\ __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks.  Reserved for SSA use.
|248-267|State Employer Account Number|Enter the State's Employer Account Number.  \\__Applies to unemployment reporting.__
|268-273|Blank|Fill with blanks.  Reserved for SSA use.

;Locations 274 to 337:Apply to Income Tax Reporting\\If the user has defined ‘Period Type’ as ‘Quarter’ or ‘Year’, then Locations 274 to 337 will be filled.

|274-275|State code|Enter the appropriate numeric FIPS code.  \\Derived from the State being reported\\Pennsylvania is code "42".  \\__Applies to income tax reporting.__
|276-286|PA State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers.  \\__Applies to income tax reporting.__ 
|287-297|PA State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers.  \\__Applies to income tax reporting.__
|298-307|Other State Data|Defined by State/local agency. \\ __Applies to income tax reporting.__
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tac \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. \\ __Applies to income tax reporting.__
|320-330|Local Income Tax Withheld|To be defined by State/local agency. \\ __Applies to income tax reporting.__
|331-337|State Control Number|Optional. \\ __Applies to income tax reporting.__
|338-412|Supplemental Data 1|To be defined by user.
|413-487|Supplemental Data 2|To be defined by user.
|488-512|Blank|Fill with blanks.  Reserved for SSA use.


!!State Quarterly UI Wage Reporting - ICESA Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Pennsylvania City file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in the installation.
|Quarterly Form Code|Must be defined in order to produce the UI file in the [ICESA] format.
|Period Type|Select Quarter
|Period End Date|Enter the quarter end date, such as 30-Jun-YYYY
|Media Format|State SUI File Format
|Directory Name|Must be defined or an output file will not be generated.
|Media File Name|Must be defined or an output file will not be generated.
\\
__RPYEU Report Filters__
|Select State|Pennsylvania, USA



!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
__NOTE:__ The following ‘Not Required’ fields may or may not always contain blanks.
__NOTE:__ Columns marked with  PA  indicates it is a Pennsylvania specific requirement which is not the standard record format.%%

!Record Name: Code A - Transmitter Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘A’
|2-5|Payment Year|Enter the year this report is being prepared for.  Derived from the user defined FROM-TO period, converted to YYYY
|6-14|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN.  Only numeric characters.  Omit hyphens, prefixes and suffixes.  \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier.
|15-18|Taxing Entity Code|Constant ‘UTAX’
|19-23|Blank|Fill with blanks.
|24-73|Transmitter Name|Enter the name of the organization submitting the file.  \\Derived from the ‘TRAN NAME’ (seq 1030) [IDFDV] Field Identifier.
|74-113|Transmitter Street Address|Enter the street address of the organization submitting the file.  \\Derived from the ‘TRAN ADDRESS’ (seq 1040) [IDFDV] Field Identifier.
|114-138|Transmitter City|Enter the City of the organization submitting the file.  \\Derived from the ‘TRAN CITY’ (seq 1050) [IDFDV] Field Identifier.
|139-140|Transmitter State|Enter the standard two-character FIPS postal abbreviation of the organization submitting the file. \\Derived from the ‘TRAN STATE’ (seq 1060) [IDFDV] Field Identifier.
|141-153|Report Type|Enter 'ORIGINAL' or 'AMENDED'
|154-158|Transmitter ZIP Code|Enter blanks
|159-163|Transmitter ZIP Code Extension|Enter blanks
|164-193|Transmitter Contact Title|Enter the title of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. \\Derived from the ‘TRAN CONTACT’ (seq 1090) [IDFDV] Field Identifier.
|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter's contact can be contacted.  \\Derived from the ‘TRAN CONTACT PHONE’(seq 1100) [IDFDV] Field Identifier.
|204-207|Telephone Extension|Enter the telephone extension for the transmitter's contact telephone number.  \\Derived from the ‘TRAN CONTACT EXTN’ (seq 1110) [IDFDV] Field Identifier.
|208-213 PA|Transmitter Authorization Number|Enter blanks.
|214-248 PA|Not Required|Fill with blanks.
|249-275 PA|Transmitter Contact Person|Enter the name of the individual from the transmitter's organization that is responsible for the accuracy and completness of the file. \\Derived from [IDFDV] Field Identifier: ‘TRAN CONTACT’ (seq 1090)

!Record Name: Code B - Authorization Record (Optional record, not read by PA)
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal EIN|Enter only numeric characters.  \\Derived from the BASIC EIN (seq 2010) [IDFDV] Field Identifier.
|15-22|Computer|Enter the manufacturer’s name.  \\Derived from the ‘BASIC COMPUTER’ (seq 2020) [IDFDV] Field Identifier.
|23-24|Internal Label|Enter ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette.  \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Enter blanks
|26-27|Density|Enter ‘16’, ‘62’, ‘38’, or blank for diskette.  \\Derived from the ‘BASIC DENSITY’ (seq 2110) [IDFDV] Field Identifier.
|28-30|Recording Code (Character Set)|Enter “EBC’, or ‘ASC’.  \\Always ‘ASC’ for diskette.  \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) [IDFDV] Field Identifier.
|31-32|Number of Tracks|Enter ‘09’, or ‘18’, or blanks for diskette.  \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) [IDFDV] Field Identifier.
|33-34|Blocking Factor|Enter the blocking factor of the file.  Not to exceed 85. \\Enter blanks for diskette.  \\Derived from the ‘BLOCKING FACTOR’ (seq 3050) [IDFDV] Field Identifier.
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-96|Blank|Enter blanks
|97-146	PA|Individual Name|Enter Blanks
|147-190|Organization Name|Enter the name of the organization who the media should be returned to.  \\Derived from the ‘BASIC NAME’ (seq 2040) [IDFDV] Field Identifier.
|191-225|Street Address|Enter the street address of the organization who the media should be returned to.  \\Derived from the ‘BASIC ADDRESS’ (seq 2050) [IDFDV] Field Identifier.
|226-245|City|Enter the City of the organization who the media should be returned to.  \\Derived from the ‘BASIC CITY’ (seq 2060) [IDFDV] Field Identifier.
|246-247|State|Enter the standard two-character FIPS postal abbreviation.  \\Derived from the ‘BASIC STATE’ (seq 2070) [IDFDV] Field Identifier.
|248-252|Blank|Enter blanks
|253-257|ZIP Code|Enter a valid ZIP code.  \\Derived from the ‘BASIC ZIP CODE’ (seq 2090) [IDFDV] Field Identifier.
|258-262|ZIP Code extension|Enter the four-digit extension of ZIP code, including the hyphen, in position 258.  \\Derived from the ‘BASIC ZIP EXTN’ (seq 2080) [IDFDV] Field Identifier.\\   \\Clients must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|Enter blanks

!Record Name: Code E - Employer Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-5|Reporting Year|Enter the year the report is being prepared for
|6-14|Federal Identification Number (FEIN)|Enter the tranmitter's FEIN.  Only numeric characters.  Omit hyphens, prefixes and suffixes. 
|15-23|Blank|Enter blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency.  \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street address of the employer's mailing address.  \\Derived from the Entity Location.
|114-138|Employer City|Enter the City of the employer's mailing address.  \\Derived from the Entity Location
|139-140|Employer State|Enter the appropriate FIPS postal __numeric__ code.  \\Pennsylvania numeric code is "42".  \\Derived from the Entity Location
|141-166|Blank|Enter blanks
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Code|Enter the appropriate FIPS postal __numeric__ code.  \\Pennsylvania numeric code is "42".
|173-181|State Unemployment Compensation Account Number|Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits.  Do not drop the leading zero, if applicable. \\ Left justify and right fill with spaces.  \\Derived from the IDGV State SUI Registration.
|182-187|Blank|Enter blanks
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to.  Such as: 03, 06, 09, or 12
|190-190| No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ employee records.  \\Enter ‘1’ to indicate that the E record will be followed by ‘S’ employee records.
|191-275 PA|Not required|Enter blanks


!Record Name: Code S – Employee Wage Record 
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. \\If not known, enter blanks.  
|11-30|Employee Last Name|Enter the employee's last name.
|31-42|Employee First Name|Enter the employee's first name.
|43-43|Employee Middle Initial|Enter the employee's middle initial.  Leave blank if no middle initial
|44-45|State Code|Enter the appropriate FIPS postal __numeric__ code.  \\Pennsylvania numeric code is "42".
|46-49 PA|Reporting Quarter and Year|Enter the last month and year for the calendar quarter that this wage report applies to (in MMYY format).  
|50-63 PA|State QTR Total Gross Wages|Enter zeros
|64-77|State QTR Unemployment Compensation Total Wages|Enter the quarterly gross wages paid.  Include all tip income.  \\Derived from the 7200 [IDFDV] Field Identifier.
|78-91|State QTR Unemployment Compensation Excess Wages|Enter zeros
|92-105|State QTR Unemployment Compensation Taxable Wages|Enter quarterly taxable wages.
|106-120|Quarterly State disability Insurance Taxable Wages|Enter zeros
|121-129|State QTR Tip Wages|Enter zeros
|130-131|Number of Weeks Worked|Enter the number of weeks in the reporting period in which $116 or more was earned, regardless of when paid.  Valid values are 0 through 14 only.  \\Derived from the 3080 [IDFDV] Field Identifier.\\   \\This can either be defined as a constant, or be picked up from a pay component that is previously populated by a UserCalc. \\ If left null, the the system will compute the value.
|132-134|Number of Hours Worked|Enter blanks
|135-138|Date First Employed|Enter blanks
|139-142|Date of Separation|Enter blanks
|143-146|Taxing Entity Code|Constant ‘UTAX’.
|147-155|State Unemployment Compensation Account Number|Enter the UC employer account number, without spaces or hyphens, no R or M indicators and no check digits.  Do not drop the leading zero, if applicable. \\ Left justify and right fill with spaces. \\Derived from the SUI Registration Number defined on [IDGV].
|156-161|Blank|Enter blanks
|162-275 PA|Not required|

!Record Name: Code T - Total Record	
||Column||Description||Source
|1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Enter the total number of ‘S’ records reported since the last ‘E’ record
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-26 PA|Not required|Enter zeros
|27-40|State QTR Unemployment Compensation Total Wages for Employer|Enter the quarterly gross wages subject to State unemployment tax.  Include all tip income.  \\The total of this field on all ‘S’ records since the last ‘E’ record for original file.
|41-54 PA|Not required|Enter zeros
|55-68|State QTR Unemployment Compensation Taxable Wages for Employer|Enter quarterly taxable wages subject to Unemployment taxes. 
|69-81|Not required|Enter zeros
|82-87|Not required|Enter blanks
|88-144|Not required|Enter zeros
|145-148|Not required|Enter blanks
|149-159|Employer Contribution Amount|Enter employer contributions due
|160-163 PA|Not required|Enter blanks
|164-174|QTR Employee Withholding Amount|Enter employee withholding due
|175-226 PA|Not required|Enter zeros
|227-233|Month 1 Employment for Employer|Original Report Type - Enter blanks.  \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Original Report Type - Enter blanks.  \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Original Report Type - Enter blanks.  \\ \\Amended Report Type - Enter number of covered employees who worked or received pay for the pat period inclusing the 12th day of the 3rd month of the reporting period.
|248-275|Not required|Enter blanks


!Record Name: Code F - Final Record	
||Column||Description||Source
|1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-21|Total Number of Employers in File|Enter the total number of ‘E’ records in the entire file
|22-25|Taxing Entity Code|Constant ‘UTAX’
|26-115 PA|Not required|Enter zeros
|116-275|Not required|Enter blanks
 
 
 
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![Notes|Edit:Internal.Tax Reporting -   PA]
[{InsertPage page='Internal.Tax Reporting -   PA' default='Click to create a new notes page'}]