[{TableOfContents }]
!!!US W2 ANNUAL AND QUARTERLY PROCESSING - NEW JERSEY


!!Set Up
This document contains abbreviated set up requirement for the state of New Jersey only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.
	
!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: New Jersey.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: New Jersey.
*'W2 STATE MEDIA FILING' - NJ state accepts W2 wage report with Federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.  (However it must be set to ’02’ if a W2 magnetic media file is required for the state of NJ only).
*If the employer has a private Disability Insurance Plan (DI) or Private Family Leave Insurance Plan (FLI) approved by the New Jersey Department of Labor, please set up the following User Fields in IDGV (Definition Tab) for W2 reporting.
*User Fields: 'NJ WR-30 Magnetic Auth Number', 'NJ DI Disability Plan Number' (up to 9 digits), and 'NJ FLI Plan Number' (up to 9 digits).
* The DI/FLI amounts are to be reported in box 14 on the W2 form, while the DI/FLI plan numbers are to be reported in box 19/20.  To report the DI/FLI amount, you have to setup the DI/FLI amount in IDFDV, in any un-used sequence# between 5000-5190 (change the O/R prompt in the appropriate sequence# to read, for example, '14-FLI Amount' so that this O/R prompt will be printed as a description for the corresponding amount.  To report the DI/FLI plan number, you have to setup the DI/FLI plan number in IDFDV, in any un-used sequence# between 5500-5690 (change the O/R prompt in the appropriate sequence# to read, exactly '20-NJ DI PP.#' and/or '20-NJ FLI P.P.#' (the O/R prompt has to be named exactly as illustrated here), when the program sees these 'O/R prompts and the YTD amount in the corresponding IDFDV.Field_variable is not zero, then the DI/FLI plan number will be reported in box 19/20 on the W2 form, as well as in the 'RS' (state) record in the EFW2 wage file.	
	
!IDGV - US SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘SUI Registration’ for State/Province: New Jersey
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State Registration’ for State/Province: New Jersey
*W2 STATE MEDIA FILING  - Must be ‘02’ to generate State UI wage file for state of NJ

!!State File Procedures 
The state of New Jersey Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format and the filing of Quarterly UI wages via magnetic media using the New Jersey state WR-30 format.

New Jersey state requires to file the NJ state file by itself, therefore [IDGV] must be set up as follows:
*For State Registration of New Jersey, the [IDGV Variable|IDGV#VariablesTab]:
**W2 STATE MEDIA FILING ‘02’ State requires its own file, do not include other state information in the state file

!!Annual W2 Wage Magnetic Media Reporting for New Jersey State - EFW2 Format
!RPYEU
[RPYEU] must be run with the following report parameters and filters selected to generate the New Jersey State file information: \\ \\
__Report Parameters__
|Annual Form Code|Use the standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Year
|Period End Date|Year End Date, such as 31-Dec-YYYY
|Media Format|State File Format
|Directory Name|__Must be defined or an output file will not be generated__
|Media File Name|__Must be defined or an output file will not be generated__

\\
__Report Filters__
|Select State|New Jersey, USA

!!Electronic File Specifications

!Code RA - Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Code RW - Employee Wage Record (Same as Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]


!Code RO - Employee Wage Record (Optional, Same as Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]


!Code RS - State Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code, appropriate FIPS postal numeric code.\\New Jersey numeric code is ‘34’|Derived from the State being reported, from [IDFDV] sequence 7000  
|5-9|Test/Production Indicator|1 byte of data: \\T=Test \\P=Production \\Left justify and fill with blanks|
|10-18|Social Security Number|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-SSN (seq 2500)\\  \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: W2-EE-FIRST-NAME (seq 2510)
|34-48|Employee Middle Name or Initial|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-MIDDLE (seq 2520)
|49-68|Employee Last Name|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-LAST-NAME (seq 2530)
|69-72|Employee Suffix|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-SUFFIX (seq 2540)
|73-94|Employee Location Address|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-LOCN-ADDR (seq 2600)
|95-116|Employee Delivery Address|Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-DELIV-ADDR (seq 2610)
|117-138|Employee City|Enter the employee's City. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-CITY (seq 2620)
|139-140|Employee State Abbreviation|Enter NJ for New Jersey.\\Derived from [IDFDV] Field Identifier: W2-EE-STATE (seq 2630)\\  
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier:  W2-EE-ZIP (seq 2640)
|146-149|Employee ZIP Code Extension|Use this field for the four-digit extension of the ZIP code.  If not applicable, enter blanks. \\Derived from [IDFDV] Field Identifier: W2-EE-ZIP-EXT (seq 2650)
|150-154|Blank|
|155-177|Employee Foreign State/Province|If applicable, enter the foreign State/Province. \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-F-STATE (seq 2660)
|178-192|Employee Foreign Postal Code|If applicable, enter the foreign Postal Code \\Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: W2-EE-F-POSTAL (seq 2670)
|193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: W2-EE-COUNTRY (seq 2680)
|195-247 NJ|Blank|
|248-259 NJ|New Jersey Taxpayer Identification Number|FEIN number under which withholdings have been filed with the State of New Jersey.\\Nine-digit FEIN plus three-digit suffix. \\Derived from [IDFDV] Field Identifier: W2-STATE-REGIST for the reporting state
|260-275 NJ|Blank|
|276-286|State Taxable Wages|Right justify and zero fill.  Include dollars and cents.\\Derived from [IDFDV] Field Identifier: W2-ST-WAGE-HOME and W2-ST-WAGE-WORK
|287-297|State Income Tax Withheld|Right justify and zero fill.  Include dollars and cents.\\Derived from [IDFDV] Field Identifier: W2-ST-TAX-HOME and W2-ST-TAX-WORK
|298-298 NJ|Blank|
|299-299 NJ|Family Leave Insurance Plan Type Code|Enter 'P' in this field if the employer has a Private Family Leave Insurance Plan, otherwise enter blanks. \\Derived from IDFDV O/R prompt '20-NJ-FLI P.P.#' [user sequence 5500-5690] and when the YTD amount in the Field variable is not zero).
|300-313 NJ|Private Family Leave Insurance Plan Number|Make an entry in this field only if position 299 = 'P'. \\Derived from IDGV User Field 'NJ FLI Plan Number' if 'P' is entered in file position 299.
|314-318 NJ|Family Leave Insurance Withheld|Right justify and zero fill.  Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-FLI-AMOUNT (User defined seq 5000-5190)
|319-337 NJ|Blank|
|338-338 NJ|Disability Plan Type Code|Enter 'P' in this field if the employer has a Private Disability Insurance Plan, otherwise enter blanks. \\Derived from IDFDV O/R prompt '20-NJ-DI P.P.#' [user sequence 5500-5690] and when the YTD amount in the Field variable is not zero).
|339-352 NJ|Private Disability Plan Number|Make an entry in this field only if position 338 = P.\\Derived from IDGV User Field 'NJ DI Disability Plan Number' if 'P' is entered in file position 299.
|353-357 NJ|Combined NJ Unemployment Insurance, Workforce Development Program and Health Care Subsidy Withheld|Right justify and zero fill.  Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-SUI-TAX-EE (seq 7220)
|358-362 NJ|Disability Insurance Withheld|Right justify and zero fill.  Include dollars and cents.\\Derived from [IDFDV] Field Identifier 'W2-DI-AMOUNT' Sequence 5000-5190)
|363-363 NJ|Pension Plan Indicator|Enter 'P' if [IDFDV] Identifier 'W2-RETIRE-PLAN' (seq 6020) is not NULL, otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier 'W2-RETIRE-PLAN' (seq 6020)
|364-364 NJ|Deferred Compensation Indicator|Enter 'D' if [IDFDV] Identifier 'W2-CODE-D' (seq 4030) is not NULL, otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier 'W2-CODE-D' (seq 4030)
|365-373 NJ|Deferred Compensation Amount|Right justify and zero fill.  Include dollars and cents. \\Derived from [IDFDV] Field Identifier: W2-CODE-D (seq 4030)
|374-512 NJ|Not Required by the state of New Jersey\\Fill with blanks| 

!Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]


!Code RU - Total Record (Optional, Same as Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]

!Code RF - Final Record (Same as the Federal Code RF)
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records|Total number of code "RW" records on file
|17-512|Blank|


!!State Quarterly UI Wage Reporting - State WR-30 Format
!RPYEU
[RPYEU] must be run and the following selected to generate New Jersey state UI Wage file information:
__Report Parameters__
|Quarterly Form Code|Must be entered in order to produce UI wage file in the WR-30 file format.  Use the supplied Form Code ‘HL$US-QTR-YYYY’.  The ‘Variables’ will need to be entered in this Form Code for specific use in the installation.
|Period Type|Quarter
|Period End Date|Quarter End Date, such as 31-Dec-YYYY
|Media Format|State SUI File Format
|Directory Name|__Must be defined or an output file will not be generated__
|Media File Name|__Must be defined or an output file will not be generated__

\\
__Report Filters__
|Select State|New Jersey, USA

!!State Quarterly Electronic File Specifications - State WR-30 Format

!Record Name: M - Employer Record 
NOTE:  The Magnetic Authorization Number needs to be incorporated into columns 152-155 on the 'M' record.  The value is from tape authorization letter as noted in this document: www.state.nj.us/treasury/revenue/njbgs/pdf/webemail.pdf (and employer must get the authorization by filling out this form www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf \\

||Column||Description||Source
|1-1|Record Identifier|Constant ‘M’
|2-13| FEIN|Federal EIN and NJ 3 digit suffix|Derived from the [IDGV]
|14-15|Blank|
|16-51|Employer Name|
|52-86|Employer Street Address|Note on Employer Address:  If the [IDFDV] file definition for ‘HL$US-QTR-2003’ sequence 3010 ‘ER MAIL ADDR’ is set to ‘Y’, then the Mailing Address of the Entity Location is used; otherwise, the Entity Location Address is used
|87-106|Employer City|See Note on Employer Address above
|107-111|Employer State|See Note on Employer Address above
|112-120|Employer ZIP code|See Note on Employer Address above.  Left justify and fill with spaces.
|121-122|Quarter and Year of Report|Quarter = 1, 2, 3, 4 followed by the last digit of the year.  Example: Second Quarter of 2019=29
|123-128|Number of Employees reported|Total of code “B” records in the file
|129-142|Total Wages paid this quarter|Inlcude dollars and cents, no decimal.\\Right Justify and zero fill.
|143-151|FEIN|Federal EIN|Derived from [IDGV]
|152-155|Magnetic Authorization Number|Starting from 2014 reporting, this value is reported from tape authorization letter sent from the government when employer submits the request for Authorization to Report from WR-30 electronically [www.nj.gov/treasury/revenue/pdforms/wr30rev.pdf] User must enter the Magnetic Authorization Number on IDGV (Variables Tab) with UDF 'NJ WR-30 Magnetic Auth Number' for the state of New Jersey
|156-160|Blank|

!Record Name: B - Employee Record 
||Column||Description||Source
|1-1|Record Identifier|Constant “B” 
|2-10|Employee Social Security Number|
|11-40|Employee Name|Last Name, First Name, MI (no punctuation)
|41-52|Employee Wages Paid this Quarter|Include dollars and cents (no decimal)|Derived from the [IDFDV] Field Identifier ‘HL$US-W2-2003’\\   \\Total of sequence 7020 ‘W2-ST-WAGE-HOME’ and sequence 7030 ‘W2-ST-WAGE-WORK’ for this quarter
|53-54|Employee Base Weeks Earned this Quarter|Maximum number of base weeks varies from 12 to 14 depending upon specific year and quarter\\Right justify and zero fill|System derived from pay headers tax weeks for this quarter for this state for all regular pays.
|55-160|Blank|
 
----
![Notes|Edit:Internal.Tax Reporting - NJ]
[{InsertPage page='Internal.Tax Reporting - NJ' default='Click to create a new notes page'}]