[{TableOfContents }] !!!US W2 ANNUAL AND QUARTERLY PROCESSING - NEW HAMPSHIRE The state of New Hampshire has no state income tax. !!Set Up This document contains abbreviated set up requirement for the specific state only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required. !IDGV - State Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: New Hampshire. *The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: New Hampshire. *'W2 STATE MEDIA FILING' - Must be ‘02’ to generate NH State magnetic media file for NH State only. !State Quarterly UI Wage Reporting – EFW2 File Format [RPYEU] must be run and the following selected to generate the Quarterly UI Wage Reporting file for state of New Hampshire. |Media Format|State SUI File Format |Select State|New Hampshire, USA *Annual Form Code’ – use the standard supplied form code HL$US-W2-2017. You will have to enter The ‘Variables’ needs to be entered into this Form Code for specific use in the installation. *The ‘Quarterly Form Code’ must be left blank in order to produce UI wage file in EFW2 format *Period Type: Quarter. *Period End Date: Enter the quarter end date, i.e. 30-Jun-2016. *Media File Type: State SUI File Format. *If the Directory Name/Media File Name is not supplied, an output file will not be produced. !!State UI Wage Magnetic Media Reporting - EFW2 File Format %%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%% %%information Note: Columns with NH indicates it is a New Hampshire specific requirement which is not the standard record format.%% !Record Name: Code RA – Submitter Record (Same as the Federal Code RA) [{InsertPage page='W2_EFW2_RECORD_RA'}] \\ !Record Name: Code RE – Employer Record (Same as the Federal Code RE) [{InsertPage page='W2_EFW2_RECORD_RE'}] \\ !Record Name: Code RS - State Record ||Column||Description||Source |1-2|Record Identifier|Constant "RS" |3-4|State Code|Appropriate FIPS postal numeric code\\ \\Derived from the State being reported, from [IDFDV] sequence 7000\\ \\New Hampshire numeric code is "33" |5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\ \If an invalid SSN is encountered, this field is entered with zeroes |19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ |34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ |49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ |69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ |73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ |95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ |117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ |139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ |141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ |146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ |150-154|Blank| |155-177|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ |178-192|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ |193-194|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ ;Location 195 to 267:Applied to Quarterly Unemployment Reporting ||Column||Description||Source |195-196|Optional Code|State Specific Data\\ \\If not used, enter blanks |197-202|Reporting Period MMCCYY|From user specified Period End Date converted to MMCCYY for the quarter\\ \\e.g. Period End Date = ‘31-Dec-2016’, then reporting period is ‘122016’ |203-213|State Quarterly Unemployment Insurance Total Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’\\ \\Note that the [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Vertex during the US Tax calculation in [UPCALC] and therefore for employees who exceed the maximum wage base, this Identifier will contain no SUI Insurance wages. [RPYEU] will then be using the State Taxable wages from Identifier ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ that are related to the employee Home GEO and Work GEO code to report SUI Total Wages |214-224|State Quarterly Unemployment Insurance Taxable Wages|Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\ \\Please see [Tax Reporting - US General] for detail for quarterly reporting |225-226| Number of Weeks Worked|From system derived number of Weeks Worked for the Reporting State\\ \\The system reads all pay headers with pay category = ‘Regular Pay’ that are not reversed with Pay Issue Date falls within the user specified Quarter begin and end date\\ \\If the Pay Header’s Work State or Home State is the same as the reporting state, then the Pay Header Tax Weeks is accumulated |227-234|Date First Employed MMDDCCYY|From system derived latest Employment Hired Date |235-242|Date of Separation MMDDCCYY|From system derived latest Employment Termination Date that is greater than the Employment Hired Date |243-247|Blank| |248-267|State Employer Account Number|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State |268-273|Blank| Location 274 to 337 are applied to Income Tax Reporting (not applicable for New Hampshire reporting). ||Column||Description||Source |274-275|State code|Appropriate FIPS postal numeric code\\ \\Derived from the State being reported\\ \\e.g. California is code "06" |276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ |287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ |298-308|Not Required |309-319|Local Taxable Wages|If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-WAGE’\\ \\If County Tax is reported, this field is derived from Identifier ‘W2-CN-WAGE-HOME’ and ‘W2-CN-WAGE-WORK’\\ \\If City Tax is reported, this field is derived from ‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’ |320-330|Local Income Tax Withheld|If School Tax is reported, this field is derived from Identifier ‘W2-SCHL-TAX’\\ \\If County Tax is reported, this field is derived from Identifier ‘W2-CN-TAX-HOME’ and ‘W2-CN-TAX-WORK’\\ \\If City Tax is reported, this field is derived from ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’ |331-487 NH|Not Required| |488-512|Blank| ;Multiple Code RS Records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state. In this case, the State wages and tax will be zero for the subsequent code RS records. !Record Name: Code RF - Final Record ||Column||Description||Source |1-2|Record Identifier|Constant "RF" |3-7|Blank| |8-16 NH|Number of RS Records|Total number of code "RS" records on file |17-512|Blank| ---- ![Notes|Edit:Internal.Tax Reporting - NH] [{InsertPage page='Internal.Tax Reporting - NH' default='Click to create a new notes page'}]