[{TableOfContents }]

!!!Nebraska Annual and Quarterly Wage Reporting

!!Set Up
This document contains abbreviated set up requirement for the state of Nebraska only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Nebraska.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Nebraska.
*‘W2 STATE MEDIA FILING’ - The state of Nebraska accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.  (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of NE only)

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with 'State SUI Registration' for State/Province: Nebraska.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with 'State SUI Registration' for State/Province: Nebraska.
**'W2 STATE MEDIA FILING' - Must be ‘02’ to generate State UI wage file for state of Nebraska.

!!State File Procedures
*The Nebraska Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Codes RA,RE,RW,RS,RT,RV,RF; and for the UI wage reporting: Code ‘E’, ‘S’ and ‘T’.
*The State of Nebraska requires to file the NE state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Nebraska, the IDGV Variable:
***'W2 STATE MEDIA FILING' 02 - Nebraska state requires its own file, do not include other state information in the state file.

!Annual W2 Wage Reporting - EFW2 File Format
[RPYEU] must be run and the following selected to generate Nebraska state file information:
|Media Format:|State File Format
|Select State:|Nebraska, USA

!!State Media Magnetic Media Reporting - EFW2 File Format
STATE MAGNETIC MEDIA REPORTING – EFW2 File Format

!Record Name: Code RA – Submitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Record Name: Code RW - Employee Wage Record (Same as Federal Code RW)
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\  \\If an invalid SSN is encountered, this field is entered with zeroes
|12-26|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|27-41|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|42-61|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|62-65|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|66-87|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|88-109|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|110-131|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|132-133|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|134-138|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|139-142|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|143-147|Blank|
|148-170|Employee Foreign State/Province|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’ (seq 2660)
|171-185|Employee Foreign Postal Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670)
|186-187|Employee Country Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680)
|188-198|Wages, Tips and other compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’ (seq 3000)
|199-209|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’ (seq 3010)
|210-220|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’ (seq 3020)
|221-231|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’ (seq 3030)
|232-242|Medicare Wages & Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040)
|243-253|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’ (seq 3050)
|254-264|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’ (seq 3060)
|265-275|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’ (seq 3080)
|276-286|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’ (seq 3090)
|287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’ (seq 4030)
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’ (seq 4040)
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’ (seq 4050)
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’ (seq 4060)
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’ (seq 4070)
|342-352|Filler
|353-363|Non-qualified Plan section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’ (seq 3102)
|364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’ (seq 4190)
|375-385|Non-qualified Plan Not section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’ (seq 3104)
|386-407|Blank|
|408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’ (seq 4020)
|419-429|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’ (seq 4180)
|430-462|Blank|
|463-473| Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’ (seq 4250)
|474-485|Blank|
|486|Statutory Employee Indicator|Derived from [IDFDV] Field Identifier: ‘W2-STAT-EE’ (seq 6000)\\  \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|487|Blank|
|488|Retirement Plan Indicator|Derived from [IDFDV] Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\  \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|489|Third-Party Sick Pay Indicator|Derived from [IDFDV] Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\  \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered
|490-512|Blank|

!Record Name: Code RS - State Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000\\  \\ e.g.  Nebraska numeric code is “31”
|5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\  \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33|Employee First Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|
|155-247 NE|Blank|Not required
|248-267|State Employer Account Number|Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\   \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State
|268-273|Not Required, Reserved by SSA\\   \\Fill with blanks
|274-275|State Code, Appropriate FIPS Postal Numeric Code|Derived from the State being reported\\   \\ e.g.  Nebraska numeric code is "31"
|276-286|State Taxable Wages|Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297|State Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’
|298-512 NE|Not Required by the State of Nebraska|Fill with blanks

!Record Name: Code RT - Total Record (Same as the Federal Code RT)
||Column||Description||Source
|1-2|Record Identifier|Constant "RT"
|3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record
|10-24|Wages, Tips and Other Compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record
|25-39|Federal Income Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record
|40-54|Social Security Wages|Derived from [IDFDV] Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record
|55-69|Social Security Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record
|70-84|Medicare Wages and Tips|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record
|85-99|Medicare Tax Withheld|Derived from [IDFDV] Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record
|100-114|Social Security Tips|Derived from [IDFDV] Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record
|115-129|Advanced Earned Income Credit|Derived from [IDFDV] Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record
|130-144|Dependent Care Benefits|Derived from [IDFDV] Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record
|145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record
|160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record
|175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record
|190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record
|205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record
|220-234|Filler 
|235-249|Non-Qualified Plan Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record
|250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV] Field Identifier: ‘W2-CODE-W’, total of all code ‘RW’ records since last ‘RE’ record
|265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV] Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record
|280-294|Blank|
|295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV] Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record
|310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV] Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record
|325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV] Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record
|340-354|Income from Non-statutory Stock Options|Derived from [IDFDV] Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record
|355-512|Blank|

!Record Name: Code RV – State Total Record (Required by State of Nebraska)
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-9|Number of ‘RS’ records in file|
|10-24|Total State Taxable Wages|Total as reported in all RS records positions 276-286 in this file
|25-39|Total State Income Tax Withheld|Total as reported in all RS records positions 287-297 in this file
|40-512|Leave Blank|

!Record Name: Code RF - Final Record (Same as the Federal Code RF)
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records|Total number of code "RW" records on file
|17-512|Blank|

!Quarterly UI Wage Reporting - ICESA Format
[RPYEU] must be run and the following selected to generate Nebraska state file information:
|Media Format:|State SUI File Format
|Select State:|Nebraska, USA
*To produce a SUI file format in the [ICESA] format, the Quarterly Form Code must be entered.
* The state of Nebraska must be selected in the 'Report List Filters'.
*Annual Form Code - Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation.
*The 'Quarterly Form Code' must be entered in order to produce the UI wage file in [ICESA] format. 
*Use the  supplied form code 'HL$US-QTR-2012'. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2016
*Media File Type:State SUI File Format\\  \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.

!!State Quarterly UI Wage Reporting – ICESA Format
Required record codes are ‘E’, ‘S’, and ‘T’.

!Record Name:  Code E - Employer Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-158|Not Required for Nebraska reporting|
|159-159|Name Code|Indicates surname appears first in the employee name field of the following code S records\\ \\System derived, always ‘S’
|160-166|Not required|
|167-170|Taxing Entity Code|Constant ‘ B   ’  (‘B’ in position 168)
|171-172|State Identifier Code|Enter the state FIPS postal numeric code for the state to which wages are being reported
|173-187|State Unemployment Insurance Account Number|Enter state UI employer account number in positions 176 to 187 only\\ \\Derived from the [IDGV] State SUI Registration (first 3 characters must be blank)
|188-275|Not Required|Enter blanks if no other EIN was used\\ \\Derived from [IDFDV] Field Identifier:  ‘OTHER EIN’ (seq 3060)

!Record Name: Code S – Employee Wage Record 
||Column||Description||Source     
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
|11-37|Employee Name|Surname first
|38-91|Not required|
|92-105|State QTR Unemployment Insurance Taxable Wages|State QTR UI total wages less state QTR UI excess wages
|106-120|Quarterly State Disability Insurance Taxable Wages|State Specific Data\\   \\If not used, enter zero
|121-129|Quarterly Tip Wages|Include all tip wages
|130-131|Number of Weeks Worked|The number of weeks worked in the reporting period\\ \\Derived from [IDFDV] Field Sequence: 3080\\   \\This can either be ‘Plugged’ as a constant, be picked up from a Pay Component that is previously populated by a UserCalc, or if left null the P2K will compute the value.
|132-134|Number of Hours Worked|The number of hours worked in the reporting period\\ \\Derived from [IDFDV] Field Sequence: 3300
|135-142|Blank|
|143-146|Taxing Entity Code|Constant ‘UTAX’
|147-161|State Unemployment Insurance Account Number|The state UI employer account number\\ \\SUI Registration Number from [IDGV]
|162-176|Unit/Division Location/Plant Code|The ID assigned to identify wages by work site
|177-190|State Taxable Wages|
|191-204|State Income Tax withheld|
|205-206|Seasonal Indicator|Derived from [IDFDV] Field Sequence:  3270
|207-207|Employer Health Insurance Code|State Specific Data\\   \\If not used, enter blank
|208-208|Employee Health Insurance Code|State Specific Data\\   \\If not used, enter blank
|209-209|Probationary Code|State Specific Data\\   \\If not used, enter blank
|210-210|Officer Code|Enter ‘1’ for officers of the corporation, else enter ‘0’
|211-211|Wage Plan Code|State Specific Data\\   \\If not used, enter blank
|212-212|Month-1 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’
|213-213|Month-2 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’
|214-214|Month-3 Employment|Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period for which this report applies (i.e. 062016 for Apr-June 2016)
|221-226|Date First Employed|Enter the month and year (i.e. 072016)
|227-232|Date of Separation|Enter the month and year (i.e. 112016)
|233-275|Blank|

!Record Name: Code T - Total Record	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|The total number of ‘S’ records since the last ‘E’ record
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-26|State QTR Total Gross Wages for employer|The QTR gross wages subject to all taxes\\  \\Total of this field on all ‘S’ records since the last ‘E’ record
|27-40|State QTR Unemployment Insurance Total Wages for employer|The QTR wages subject to state unemployment taxes\\   \\Total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|The QTR wages in excess of the state UI taxable wage base\\  \\Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for employer|The QTR UI total wages less state QTR UI excess wages\\  \\Total of all ‘S’ records since the last ‘E’ record
|69-81|Quarterly tip wages for employer|Enter all tip income\\  \\Total of this field on all ‘S’ records since the last ‘E’ record
|82-87|UI tax rate this quarter|The employer UI rate for this reporting period\\  \\One decimal point followed by 5 digits e.g. 2.8%=’.02800’
|88-100|State QTR UI taxes due|UI taxes due\\  \\QTR state UI taxable wages times UI tax rate
|101-111|Previous Quarter(s) underpayment|State Specific Data\\  \\If not used, enter zero
|112-122|Interest|State Specific Data\\  \\If not used, enter zero
|123-133|Penalty|State Specific Data\\  \\If not used, enter zero
|134-144|Credit/Overpayment|State Specific Data\\  \\If not used, enter zero
|145-148|Employer Assessment Rate|State Specific Data\\  \\If not used, enter zero
|149-159|Employer Assessment Amount|State Specific Data\\  \\If not used, enter zero
|160-163|Employee Assessment Rate|State Specific Data\\  \\If not used, enter zero
|164-174|Employee Assessment Amount|State Specific Data\\  \\If not used, enter zero
|175-185|Total Payment Due|State Specific Data\\  \\If not used, enter zero
|186-198|Allocation Amount|State Specific Data\\  \\If not used, enter zero
|199-212|Wages subject to State Income Tax|State Specific Data\\  \\If not used, enter zero
|213-226|State Income Tax withheld|State Specific Data\\  \\If not used, enter zero
|227-233| Month-1 Employment for employer|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month\\  \\Total of all ‘S’ records after the last ‘E’ record
|234-240|Month-2 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month\\  \\Total of all ‘S’ records after the last ‘E’ record
|241-247|Month-3 Employment|Total number of employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month\\  \\Total for all ‘S’ records after the last ‘E’ record
|248-250|Country Code|State Specific Data\\  \\If not used, enter zero
|251-257|Outside Country Employees|State Specific Data\\  \\If not used, enter zero
|258-267|Document Control Number|State Specific Data\\  \\If not used, enter zero
|268-275|Blank|

 
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![Notes|Edit:Internal.Tax Reporting - NE]
[{InsertPage page='Internal.Tax Reporting - NE' default='Click to create a new notes page'}]