[{TableOfContents }]

!!!Mississippi Annual and Quarterly Reporting
 

!!Set Up
This document contains abbreviated set up requirements for the State of Mississippi only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Mississippi.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Mississippi.
*‘W2 STATE MEDIA FILING’- State of Mississippi accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.  (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of Mississippi only)

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Mississippi.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Mississippi.
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Mississippi.

!!State File Procedures
*The Mississippi Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Codes RA, RE, RW, RS, RT and  RF (RO, RU, and RV are not required).  Record Code 'S' is required for the UI wage reporting.
*The State of Mississippi requires to file the MS State file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Mississippi, the IDGV Variable:
***‘W2 STATE MEDIA FILING’ 02 – Mississippi state requires its own file, do not include other state information in the state file

!Annual W2 Wage Reporting – EFW2 File Format
\\
[RPYEU] must be run with the following report parameters and filters defined to generate the Mississippi State File information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Mississippi, USA
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!!State Media Magnetic Media Reporting – EFW2 File Format
!Record name:Code RA - Transmitter Record (same as the Federal code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]

!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]


!Record name:Code RW - Employee Wage Record (same as the Federal code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]

!Record Name: Code RS - State Record (Specific to Mississippi State only)
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS code.  Mississippi is code "28". \\Derived from the State being reported
|5-9|Taxing Entity Code|Defined by State/local agency
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier 
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks.\\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Suffix|If applicable, enter the employee's alphabetic suffix. Example: SR, JR. \\Left justify and fill with blanks. Otherwise, fill with blanks.
|73-94|Employee Location Address|Enter the employee’s location address (Attention, Suite, Room Number, etc.).\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee’s delivery address\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee’s city \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee’s State \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee’s zip code\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|If applicable, enter the four digit extension of ZIP code.  \\Derived from IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks. Reserved for SSA use
|155-177|Employee Foreign State/Province|Enter the employee's foreign State/Province, if applicable. \\Left justify and fill with blanks. Otherwise, fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Enter the employee's foreign postal code, if applicable. Left \\justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Employee Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ Otherwise, enter the applicable Country Code. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-COUNTRY’
|195-196|Optional Code|Defined by State/local agency. \\Applies to unemployment reporting
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter this report applies to.  Example: 0320YY for January through March of 20YY. \\Applies to unemployment reporting.
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\Applies to unemployment reporting
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\Applies to unemployment reporting
|225-226|Number of Weeks Worked|Defined by State/local agency. \\Applies to unemployment reporting
|227-234|Date First Employed|Enter the month, day and four-digit year.  Example: 013120YY \\Applies to unemployment reporting
|235-242|Date of Separation|Enter the month, day and four-digit year.  Example: 013120YY \\Applies to unemployment reporting
|243-247|Blank|Fill with blanks. Reserved for SSA use
|248-267|State Employer Account Number|Applies to unemployment reporting
|268-273|Blank|Fill with blanks. Reserved for SSA use
|274-275|State code|Enter the appropriate postal numeric code.  \\Derived from the State being reported.  \\Applies to income tax reporting.
|276-286|State Taxable Wages|Right justify and zero fill. \\ Derived from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ [IDFDV] Field Identifiers.  \\Applies to income tax reporting. 
|287-297|State Income Tax Withheld|Right justify and zero fill. \\Derived from the ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ [IDFDV] Field Identifiers.  \\Applies to income tax reporting.
|298-307|Other State Data|Defined by State/local agency. \\ __Applies to income tax reporting.
|308|Tax Type Code|Enter the appropriate code for entries in fields 309-330: \\* C = City Income Tax \\* D = County Income Tax \\* E = School District Income Tax \\* F = Other Income Tax. \\ __Applies to income tax reporting.__
|309-319|Local Taxable Wages|To be defined by State/local agency. \\ Applies to income tax reporting.
|320-330|Local Income Tax Withheld|To be defined by State/local agency. \\ Applies to income tax reporting.
|331-337|State Control Number|Optional. \\ Applies to income tax reporting.
|338-412|Supplemental Data 1|To be defined by user
|413-487|Supplemental Data 2|To be defined by user
|488-512|Blank|Fill with blanks. Reserved for SSA use

!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]

!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]


!Quarterly UI Wage Reporting – ICESA Format
\\
[RPYEU] must be run with the following report parameters and filters defined to generate the Mississippi State UI Wage File information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'. The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Use standard form code, such as HL$US-QTR-20YY.  \\Must be entered in order to produce the UI wage file in [ICESA] format. \\The Variables need to be entered in this form code for specific use in the installation.
|Period Type|Mandatory. Defines the period type.  \\Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Mississippi, USA


!!ICESA for the State of Mississippi
* The format details are found at the State of Mississippi Department of Employment Security at https://mdes.ms.gov/media/10474/wagereport.pdf
 
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![Notes|Edit:Internal.Tax Reporting - MS]
[{InsertPage page='Internal.Tax Reporting - MS' default='Click to create a new notes page'}]