[{TableOfContents }]
!!!US W2 ANNUAL AND QUARTERLY PROCESSING - MISSOURI

!!Set Up
This document contains abbreviated set up requirements for the state of Missouri only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Missouri.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Missouri.
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate MO State magnetic media file, then change to ‘03’ for City file.	
	
[RPYEU] needs to be run twice to generate:

#The file for the State of Missouri  
#The city file for St. Louis.  

After the State Magnetic media file is generated, to generate the St. Louis City File that includes the State Earnings and Taxes, the following must changed:
*‘W2 STATE MEDIA FILING’ - change to ‘03’ to include State information in the City File when St. Louis file is run

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘SUI Registration’ for State/Province: Missouri
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘SUI Registration’ for State/Province: Missouri
*‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI Wage magnetic media file for the state of Missouri

!IDGV - Local Registration
To generate St. Louis City File, [IDGV] must be set up with ‘US Local Registration’ for St. Louis as follow:
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘US Local Registration’ for St. Louis:
|‘W2 STATE MEDIA FILING’|Must be ‘03’ to generate City tax information in Local File format
|‘W2 TAX TYPE CODE’|Must enter ‘C’ for City Tax
|‘W2 TAXING ENTITY’|Must be ‘STLW2’ to generate St. Louis City File
 
!IDFDV – City Tax Set Up
If City tax applies, the following [IDFDV] Field Identifiers must be set up:
*Identifier ‘W2-CITY-NAME’|Must be set up
*Identifier ‘W2-CI-WAGE-HOME’|Must be set up
*Identifier ‘W2-CI-WAGE-WORK’|Must be set up
*Identifier ‘W2-CI-TAX-HOME’|Must be set up
*Identifier ‘W2-CI-TAX-WORK’|Must be set up

!!Annual W2 Wage Reporting Procedure 
The Missouri Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format.  The department follows the Federal EFW2 record format but will only read Record Codes RE and RS

[RPYEU] must be run with the following report parameters and filters defined to generate the Missouri State File information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Missouri, USA
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!!State Magnetic Media Reporting – EFW2 Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%%
%%information NOTE: Columns with 'MO' indicate it is a Missouri specific requirement which is not the standard record format.%%

!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]

!Record Name: Code RE - Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]

!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]

!Record Name: Code RO - Employee Wage Record (Same as the Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]

!Record Name: Code RS - State Record (Same as the Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]

!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]

!Record Name: Code RU - Total Record (Same as the Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]

!Record Name: Code RV – Total State Record (Specific to the State of Missouri only)
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-6|Tax Year|Required. Enter the tax year for this report
|7-15|Federal Employer Identification Number|Required. Enter the EIN under which tax payments were submitted. \\Enter only numeric values. Omit hyphens
|16-23|State ID Number|Required. Enter the eight-digit Missouri Identification Number (Tax Withholding Account Number)
|24-80|Employer Name|Required. Enter the name associated with the State ID entered in positions 16-23. \\Left justify and fill with blanks
|81-86|Employer Number of W-2s|Required. Enter total number W- 2s coded for Missouri. \\Right justify and zero fill.
|87-98|Employer Total Tax Withheld as shown on W-2s|Required. Enter the total state withholding tax for all Missouri employee records in the file. \\Right justify and zero fill
|99-512|Blank|Fill with blanks

!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
 
!!St. Louis City File Procedures
The St. Louis City Tax Magnetic Media reporting uses the EFW2 file format

The Record Codes required for St. Louis City are: Code RA, RE, RW and RS (other record codes are optional and may be present)

!!St. Louis City Wage Reporting – EFW2 file format
[RPYEU] must be run with the following report parameters and filters defined to generate the Missouri City File information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to Local File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Missouri, USA
|Select City: St. Louis, MO, USA
----

!!St. Louis City Magnetic Media Reporting – EFW2 File Format

!Record Name: Code RA - Transmitter Record
||Column||Description||Source
|1-2|Record Identifier|Constant ‘RA’
|3-11|Submitter’s Employer ID number (EIN)|Enter the Employer's ID number \\Numeric values only \\Derived from [IDFDV] Field Identifier: ‘SUB-ER-EIN’
|12-37 MO|Blank|Not Required by St Louis City.  Fill with blanks
|38-94|Company Name|Enter the Company Name \\Derived from [IDFDV] Field Identifier: ‘SUB-COMP-NAME’
|95-116 MO|Blank|Not Required by St Louis City.  Fill with blanks

!Record Name: Code RE - Employer Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RE"
|3-6|Tax Year|Enter the tax year for this report \\Derived from user specified FROM-TO period converted to YYYY
|7 MO|Blank|Not Required by St Louis City.  Fill with blanks
|8-16|Employer/Agent EIN|Enter the Employer's/Agent's EIN \\Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|17-39 MO|Blank|Not Required by St Louis City.  Fill with blanks
|40-96|Employer Name|Enter the Employer Name \\Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’
|97-5127 MO|Blank|Not Required by St Louis City.  Fill with blanks

!Record Name: Code RW - Employee Wage Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RW"
|3-11|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\  \\If an invalid SSN is encountered, this field is entered with zeroes
|12-187 MO|Blank|Not Required by St Louis City.  Fill with blanks
|188-198|Wages, Tips and other compensation|Derived from [IDFDV] Field Identifier: ‘W2-FIT-WAGE’
|199-286 MO|Blank|Not Required by St Louis City.  Fill with blanks
|287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-D’
|298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-E’
|309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-F’
|320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-G’
|331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV] Field Identifier: ‘W2-CODE-H’
|342-512 MO|Blank|Not Required by St Louis City.  Fill with blanks

!Record Name: Code RS – St. Louis City Record
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-9 MO|Blank|Not Required by St Louis City.  Fill with blanks
|10-18|Social Security Number|Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’\\   \\If an invalid SSN is encountered, this field is entered with zeroes
|19-33|Employee First Name|Enter the employee's first name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee suffix \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's Location Address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's Zip Code \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-275 MO|Blank|Not Required by St Louis City.  Fill with blanks
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-307 MO|Blank|Not Required by St Louis City.  Fill with blanks
|308|Tax Type Code|Must be ‘C’ for St. Louis City Tax \\Derived from [IDFDV] Field Identifier: 'W2 TAX TYPE CODE' for St. Louis
|309-319|St. Louis Taxable Wages|Enter the total St. Louis taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-CI-WAGE-HOME’ and ‘W2-CI-WAGE-WORK’
|320-330|St. Louis Tax Withheld|Enter the total St. Louis tax withheld \\Derived from [IDFDV] Field Identifier: ‘W2-CI-TAX-HOME’ and ‘W2-CI-TAX-WORK’
|331-512 MO|Blank|Not Required by St Louis City.  Fill with blanks

!!State Quarterly UI Wage Reporting – EFW2 file format
[RPYEU] must be run with the following report parameters and filters defined to generate the Missouri State UI file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'.  The ‘Variables’ will need to be entered into this Form Code for specific use in the installation.
|Quarterly Form Code|Required to generate the UI wage file in [ICESA] format. Use the supplied Form Code ‘HL$US-QTR-20YY’.  The ‘Variables’ will need to be entered into this Form Code for specific use in the installation.
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to State SUI Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Missouri, USA

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!!State Quarterly UI Wage Magnetic Media Reporting – EFW2 File Format

%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%%

%%information NOTE: Columns with MO indicate it is a Missouri specific requirement which is not the standard record format.%%

!Record Code RS - State Record (Required)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the apropriate FIPS postal numeric code. Missouri is code is "29" \\Derived from the State being reported, from [IDFDV]sequence 7000
|5-9 MO|Not Required|Fill with blanks
|10-18|Social Security Number|Enter the employee's Social Security Number \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-33|Employee First Name|Enter the employee's first name  \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable  \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-194 MO|Not Required|Fill with blanks
|195-196 MO|Probationary Code| Enter ‘1’ if employed less than 28 days, else enter ‘0’
|197-202|Reporting Period|Enter the month end date and year of the Quarter being reported.  Example: 0620YY for Apr-June 20YY
|203-213 MO|State QTR Unemployment Insurance Total Wages|Enter the total Quarterly wages subject to unemployment taxes
|214-234 MO|Not Required|Fill with blanks
|235-242 MO|probationary Date|Enter ‘00000000’ or Termination date in MMDDYYYY format for a probationary employee (Probationary Code = ‘1’)|
|243-247 MO|Not Required|Fill with blanks
|248-262 MO|State Employer Account Number|Enter the State Employer Account Number \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting state
|263-512 MO|Not Required|Fill with blanks

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![Notes|Edit:Internal.Tax Reporting - MO]
[{InsertPage page='Internal.Tax Reporting - MO' default='Click to create a new notes page'}]