[{TableOfContents }]

!!!Michigan Annual and Quarterly Reporting
 
!!Set Up
This document contains abbreviated set up requirements for the State of Michigan only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Michigan.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Michigan.
*‘W2 STATE MEDIA FILING’- MI state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.  (However it must be set to ‘02’ if a W2 magnetic media file is required for the state of MI only.)

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Michigan.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Michigan.
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Michigan.

!!State File Procedures
*The Michigan Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format, and the filing of Quarterly UI wages via magnetic media using the [ICESA] format.
*Records required for the W2 reporting are: Codes RA, RE, RW, RS, RT and RF.  Record Code RO, RU, RV are optional.
*Record Codes E, S, T and Z are required for the UI wage reporting.
*The State of Michigan requires to file the MI state file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Michigan, the IDGV Variable:
***‘W2 STATE MEDIA FILING’ 02 – Michigan state requires its own file, do not include other state information in the state file

!Annual W2 Wage Reporting – EFW2 File Format
[RPYEU] must be run with the following report parameters and filters defined to generate Michigan state file information:\\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced
\\
__RPYEU Report Filters__
|Select State: Michigan, USA

!!State Media Magnetic Media Reporting – EFW2 File Format

!Record Name: Code RA – Submitter Record
__Same as the Federal Code RA__\\
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Record Name: Code RE – Employer Record
__Same as the Federal Code RE__\\
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Record Name: Code RW - Employee Wage Record
__Same as the Federal Code RW__\\
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\

!Record Name: Code RO - Employee Wage Record 
__Optional for State Reporting__ \\
[{InsertPage page='W2_EFW2_RECORD_RO'}]

!Record Name: Code RS - State Wage Record
__Specific to the State of Michigan only__\\
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code|Enter the appropriate FIPS postal numeric code.  Numeric code for Michigan is ‘26’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9|Taxing Entity Code|Fill with blanks
|10-18|Social Security Number|Enter the employee's SSN\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\  \\If an invalid SSN is encountered, this field is entered with zeroes.
|19-33|Employee First Name|Enter the employee’s first name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|If applicable, enter the employee’s middle name or initial \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee’s last name \\Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|If applicable, enter the employee’s alphabetic suffix \\Left justify and fill with blanks.  \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee’s location address (Attention, Suite, Room Number, etc.).\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee’s delivery address\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee’s city \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee’s State \\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee’s zip code\\Left justify and fill with blanks \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|If applicable, enter the four digit extension of ZIP code.  \\Derived from IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-247|Blank|Fill with blanks. \\Not required by the State of Michigan for W2 Wage Reporting
|248-267|State Employer Account Number|Enter the 9-digit Michigan Withholding Tax number FEIN.  \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] of the State
|268-275|Blank|
|276-286|State Taxable Wages|Enter the total Taxable Wages for Michigan. \\Derived from [IDFDV] Field Identifier:  ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Enter the total Michigan Income Tax Withheld. \\Derived from [IDFDV] Field Identifier:  ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-304 MI|Blank|Fill with blanks
|305-307 MI|City of Detriot Code|Constant "170"
|308 MI|Tax Type Code|Constant "C"
|309-319 MI|Detriot City Taxable Wages|Enter the total Detroit City Taxable Wages
|320-330 MI|Detriot City Tax Withheld|Enter the total Detroit City Tax Withheld
|331-512 MI|Blank|Fill with blanks


;Multiple Code RS records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state.  In this case, the state wages and tax will be zero for the subsequent code RS records.


!Record Name: Code RT - Total Record 
__Same as the Federal Code RT__ \\

[{InsertPage page='W2_EFW2_RECORD_RT'}]


!Record Name: Code RU - Total Record 
__Optional for State Reporting__\\
[{InsertPage page='W2_EFW2_RECORD_RU'}]


!Record Name: Code RV – Total State Record 
__Optional. To be Defined by Participating States__\\
||Column||Description||Source
|1-2|Record Identifier|Constant "RV"
|3-512|To be defined by participating states

!Record Name: Code RF - Final Record
__Same as the Federal Code RF__
||Column||Description||Source
|1-2|Record Identifier|Constant "RF"
|3-7|Blank|
|8-16|Number of RW Records|Total number of code "RW" records on file
|17-512|Blank|

!Quarterly UI Wage Reporting – ICESA Format
[RPYEU] must be run with the following report parameters and filters defined to generate Michigan State file information:
__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'.  The Variables need to be entered in this form code for specific use in the installation.
|Quarterly Form Code|Mandatory.  Quarterly Form Code HL$US-QTR-20YY, defined on the IDFDV form. \\Must be entered in order to produce the UI wage file in [ICESA] format. \\NOTE: Always use the current year form code.  __DO NOT__ use a prior year form code as the Identifiers may be obsolete. \\
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced
\\
__RPYEU Report Filters__
|Select State: Michigan, USA


!!Quarterly UI Wage Magnetic Media Reporting - ICESA Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns marked with MI indicates a Michigan specific requirement which is not the standard record format.%%

!Record Name: Code E - Employer Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-23 MI|Not Required|
|24-73|Employer Name|Left justify and fill with blanks 
|74-113|Employer Street Address|Left justify and fill with blanks
|114-138|Employer City|Left justify and fill with blanks 
|139-148|Employer State|Left justify and fill with blanks
|149-153|Blank|Not Required
|154-158|Employer ZIP code|Enter a valid ZIP code\\Derived from the Entity Location
|159-175 MI|Not Required|Fill with blanks
|176-185 MI|State Unemployment Insurance Account Number|Enter the State Unemployment Insurance Account Number \\Derived from the [IDGV] State SUI Registration
|186-190 MI|Not required|Fill with blanks
|191-199 MI|Federal Employer Identification Number (FEIN)|Enter the Federal Employer Identification Number (FEIN)
|200-276 MI|Not required|Fill with blanks

!Record Name: Code S – Employee Wage Record 
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|
|11-26 MI|Employee Last Name|
|27-37 MI|Employee First Name|
|38-127	MI|Not Required|Fill with blanks
|128-133 MI|Reporting Period|Enter the month end date and year of the quarter this report applies to.  Example: 0920YY for Jul-Sept 20YY
|134-142 MI|State QTR Total Gross Wages|Enter the total Quarterly wages subject to all taxes
|143-143 MI|Status|Enter ‘F’ if employee is a family member, else enter a blank
|144-276 MI|Not Required|Fill with blanks

!Record Name: Code T - Total Record	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Total number of ‘S’ records since the last ‘E’ record
|9-34 MI|Not Required|Fill with blanks
|35-47 MI|State QTR Total Gross Wages for employer|Enter the total QTR gross wages subject to all taxes\\Total of this field on all ‘S’ records since the last ‘E’ record
|48-276	MI|Not required|Fill with blanks

!Record Name: Code Z - Final Record	
||Column||Description||Source
|1-1 MI|Record Identifier|Constant ‘Z’
|2-276 MI|Not required|Fil with blanks

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![Notes|Edit:Internal.Tax Reporting - MI]
[{InsertPage page='Internal.Tax Reporting - MI' default='Click to create a new notes page'}]