[{TableOfContents }]
!!!US W2 ANNUAL AND QUARTERLY PROCESSING - LOUISIANA


!!Set Up 
This document contains abbreviated set up requirements for the State of Louisiana only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province: Louisiana.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province: Louisiana.
*'W2 STATE MEDIA FILING' - Must be ‘02’ to generate LA state magnetic media file for LA state only.
	
Must be ‘02’ to generate UI wage magnetic media file for the State of Louisiana.
	
!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘SUI Registration’ for State/Province: Louisiana
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘SUI Registration’ for State/Province: Louisiana
*‘W2 STATE MEDIA FILING’ - Must be ‘02’ to generate UI wage magnetic media file for state of Louisiana.

!!State File Procedures
*The state of Louisiana Department of Revenue accepts filing of annual W2 wages and Quarterly UI wages via magnetic media using the EFW2 format.
*Records required for the W2 wage reporting are codes RA, RE, RS and RV.  
*Records required for UI wage reporting are codes RA, RE, RS, RF.
*EFW2 format is used to file for the State of Louisiana, therefore [IDGV] must be set up as follows:
**for State Registration of Louisiana, the [IDGV Variable|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file

!!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Louisiana State file information:\\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYYY format
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Louisiana, USA

!State Media Magnetic Media Reporting – EFW2 File Format

%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with LA indicate it is required by the State of Louisiana which is not the standard record format.%% \\ \\

!Record Name: Code RA - Transmitter Record (Same as Federal Code RA)	
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\

!Record Name: Code RE - Employer Record (Same as Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\

!Record Name: Code RS - State Wage Record (Same as Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]

;Multiple Code RS Records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state.  In this case, the state wages and tax will be zero for the subsequent code RS records.

!Record Name: Code RV – State Total Record (Same as Federal Code RV)
[{InsertPage page='W2_EFW2_RECORD_RV'}]
\\



!!State Quarterly UI Wage Magnetic Media Reporting – EFW2 Format
%%information NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%information NOTE: Columns with LA indicate it is required by the State of Louisiana which is not the standard record format.%% \\ \\

[RPYEU] must be run with the following report parameters and filters selected to generate the Louisiana State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY.  \\Must be entered in order to generate the Louisiana UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory.  Enter HL$US-QTR-MM20YY
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYYY format
|Media Format|Mandatory.  Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Louisiana, USA


!Record Name: Code RA -  Transmitter Record	(Required)
||Column||Description||Source
|1-2| Record Identifier|Constant “RA”
|3-216 LA|Blank|Fill with blanks
|217-273 LA|Submitter Name|Enter the name of the organization submitting the file. \\Enter the name exactly as the Employer is registered with the state Unemployment Insurance agency. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-NAME’
|274-295 LA|Submitter Location Address|Enter the location address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-LOCN’
|296-317 LA|Submitter Delivery Address|Enter the delivery address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-DELIV’
|318-339 LA|Submitter City|Enter the city of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-CITY’
|340-341 LA|Submitter State Abbreviation|Enter the standard two character FIPS postal abbreviation.
|342-346 LA|Submitter Zip Code|Enter a valid zip code \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP’
|347-350 LA|Submitter Zip Code Extension|Enter the four digit extension of the zip code, if applicable. \\Include hyphen in position 159. \\If unknown, fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘SUB-SUBM-ZIP-EXT’
|396-422 LA|Submitter Contact Name|Enter the name of the individual from submitter's organization who is responsible for the accuracy and completeness of the wage report. \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-NAME’
|423-437 LA|Submitter Contact Telephone Number|Enter the telephone number where the submitter's contact can be reached \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL’
|438-442 LA|Submitter Telephone Extension|Enter submitter's contact telephone extension number \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-TEL-EXT’
|443-488|Blank|Fill with blanks
|489-498|Submitter Contact FAX|Enter submitter's contact fax number  \\Derived from [IDFDV] Field Identifier: ‘SUB-CONT-FAX’
|499-512|Blank|Fill with blanks


!Record Name: Code RE - Employer Record
||Column||Description||Source
|1-2 LA|Record Identifier|Constant "RE"
|3-6 LA|Tax Year|Enter the year this report is being prepared for \\Derived from the user defined FROM-TO period converted to YYYY
|7|Agent Indicator Code|Enter the agent indicator code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-AGENT-IND’
|8-16 LA|Employer/Agent EIN|Enter the employer/agent EIN \\Derived from the applicable Federal reporting EIN, defined on [IDGV] or [IDGR]
|17-25|Agent for EIN|Enter the agent for the EIN number defined in position 8-16, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-ER-FOR-EIN’
|26|Terminating Business Indicator|Enter the terminating business indicator \\Derived from [IDFDV] Field Identifier: ‘W2-ER-TERM-BUS’
|27-30|Establishment Number|Enter the esablishment number \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ESTAB’
|31-39|Other EIN|Enter other EIN, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-ER-OTHER-EIN’
|40-96 LA|Employer Name|Enter the employer name of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-NAME’
|97-118 LA|Employer Location Address|Enter the employer location address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-LOCN-ADDR’
|119-140 LA|Employer Delivery Address|Enter the employer delivery address of the organization submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-DELIV-ADDR’
|141-162 LA|Employer City|Enter the city of the employer submitting the file. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-CITY’
|163-164 LA|Employer State Abbreviation|Enter the standard two character FIPS postal abbreviation. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-STATE’
|165-169 LA|Employer ZIP Code|Enter a valid zip code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP’
|170-173 LA|Employer ZIP Code Extension|Enter the four digit extension of the zip code, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-ZIP-EXT’
|174-178|Blank|Fill with blanks
|179-201|Employer Foreign State/Province|Enter the employer's Foreign State/Province, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-F-STATE’
|202-216|Employer Foreign Postal Code|Enter the employer's Foreign Postal Code, if applicable. \\Derived from [IDFDV] Field Identifier: ‘W2-ER-F-POSTAL’
|217-218|Employer Country Code|Enter the employer's country code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-COUNTRY’
|219-219|Employment Code|Enter the appropriate employment code \\Derived from [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\   \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting, otherwise the W2 Type of employment is derived from [IDGR]\\  A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment
|220-220|Tax Jurisdiction Code|Enter the tax jurisdiction code \\Derived from [IDFDV] Field Identifier: ‘W2-ER-TAX-JURIS’
|221-221 LA|Tax Type|Constant ‘B’
|222-223 LA|State Code|Enter the Numeric FIPS postal code.  Louisiana's code is ‘22’
|224-229 LA|Reporting Period|Enter the month End Date for the Quarter this report applies Example: 0920YY for third quarter of 20YY
|230-231 LA|Blocking Factor|Enter the blocking factor
|232-234|Blank|Fill with blanks
|235-246 LA|State UI Employer Number|Enter the State UI Employer Number \\Derived from the [IDGV] State SUI Registration
|247-249|Blank|Fill with blanks
|250-250 LA|Multiple County Industry|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|251-251 LA|Multiple Worksite Location|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|252-252 LA|Multiple Worksite Indicator|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|253-253 LA|Electronic Funds Transfer Indicator|Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|254-512|Blank|Fill with blanks

!Record Name: Code RS - Supplemental Record
||Column||Description||Source
|1-2 LA|Record Identifier|Constant "RS"
|3-4 LA|State code|Enter the appropriate FIPS postal numeric code.  Louisiana's code is ‘22’ \\Derived from the state being reported, from [IDFDV] sequence 7000
|5-9|Taxing Entity Code|Fill with blanks
|10-18 LA|Social Security Number|Enter the employee’s full nine-digit SSN. \\If not known, enter ‘I’ in position 2 and fill with blanks \\If an invalid SSN is encountered, this field is entered with zeroes \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SSN’
|19-38 LA|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|39-53 LA|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|54-68 LA|Employee Middle Name or Initial|Enter the employee's middle initial, if applicable.  Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|69-72|Employee Suffix|Enter the employee's suffix \\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LOCN-ADDR’
|95-116|Employee Delivery Address|Enter the employee's delivery address \\Derived from [IDFDV] Field Identifier: ‘W2-EE-DELIV-ADDR’
|117-138|Employee City|Enter the employee's city \\Derived from [IDFDV] Field Identifier: ‘W2-EE-CITY’
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\Derived from [IDFDV] Field Identifier: ‘W2-EE-STATE’
|141-145|Employee ZIP Code|Enter the employee's zip code \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP’
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-ZIP-EXT’
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|Enter the employee's Foreign State/Province, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|Enter the employee's Foreign postal code, if applicable \\Derived from [IDFDV] Field Identifier: ‘W2-EE-F-POSTAL’
|193-196|Blank|Fill with blanks
|197-202 LA|Reporting Period|Enter the last month quarter and the year of the reporting period. \\Derived from the user defined Period End Date Example: 1220YY for the Period End Date of 31-Dec-20YY
|203-213 LA|State QTR Unemployment Insurance Total Wages|Enter the total quarterly gross wages paid. \\NOTE: This amount must be rounded to the nearest dollar. Example: 1081.49 = 1081.00 \\ \\NOTE: The [IDFDV] Identifier ‘W2-SUI-WAGE-ER’ is not used to report this field because the value of Identifier ‘W2-SUI-WAGE-ER’ may already been capped by Symmetry during the US Tax calculation in [UPCALC].  Therefore, for employees who exceed the maximum wage base, this identifier will contain no SUI Insurance wages.  [RPYEU] uses the State Taxable wages from the ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ Identifiers, that are related to the employee Home GEO and Work GEO codes, to report SUI Total Wages \\ Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’  
|214-224|State QTR Unemployment Insurance Taxable Wages|Enter the State quarterly UI total taxable wages \\Derived from State Quarterly Unemployment Insurance Total Wages and the SUI Maximum wage base as defined by the State government\\  Please see [Tax Reporting - US General] for quarterly reporting details
|225-226|Number of Weeks Worked|Enter the number of weeks worked in the reporting period. \\Derived the Number of Weeks Worked for the Reporting State\\  \\NOTE: The system reads all pay headers with pay category defined as ‘Regular Pay’, that are not reversed, with the Pay Issue Date that falls within the user defined Quarter begin and end dates. \\  If the Pay Header’s Work State or Home State is the same as the reporting State, then the Pay Header Tax Weeks is accumulated
|227-234|Date First Employed|Enter the date the employee was first employed in the MMDDYYY format \\Derived from the system derived latest Employment Hired Date
|235-242|Date of Separation|Enter the employee's date of separation in the MMDDYYY format \\Derived from the system derived latest Employment Termination Date, and is greater than the Employment Hired Date
|243-247|Blank|Fill with blanks
|248-267|State Employer Account Number|Enter the State employer account number \\ \\When [RPYEU] is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] for the SUI Registration of the State \\Derived from [IDFDV] Field Identifier: ‘W2-STATE-REGIST’ for the reporting State
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS Postal Numeric Code.  Louisiana's Code is "22" \\Derived from the state being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages \\Derived from [IDFDV] Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’
|287-297 LA|Blank|Fill with blanks
|298-307 LA|State Excess Wages|Enter the State total excess wages.  \\NOTE: This amount must be rounded to the nearest dollar Example: 1081.49 = 1081.0
|308-337|Blank|Fill with blanks
|338-347 LA|Reporting Unit Number|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|348-350 LA|County Code|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|351-356 LA|Industry Code|Only required for Multiple Worksite Reporter who has chosen to submit Form BLS-3020
|357-357 LA|Month 1 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the first month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|358-358 LA|Month 2 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the second month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|359-359 LA|Month 3 Employment|Enter ‘1’ if the employee worked during or received pay for the Pay Period including the 12th day of the third month in the quarter \\Only required if your organization participates in Electronic Fund Transfer of Quarterly UI Payroll taxes
|360-366|Hourly Wages|Enter the total hourly wages. Optional.  \\Fill with zeroes
|367-372|OES Code|Optional.  Fill with blanks
|373-512|Blank|Fill with blanks

;Multiple Code RS records:Multiple code RS records are generated for an employee if there are applicable county, city or school district tax information to be reported for a state.  In this case, the state wages and tax will be zero for the subsequent code RS records.

!Record Name: Code RF - Final Record
||Column||Description||Source
|1-2 LA|Record Identifier|Constant ‘RF’
|3-512|Blank|

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![Notes|Edit:Internal.Tax Reporting - LA]
[{InsertPage page='Internal.Tax Reporting - LA' default='Click to create a new notes page'}]