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!!!Kansas Annual and Quarterly Reporting
 
!!What's New for Tax Year 2011
The following changes have been noted for reporting W2 wages to the Federal Government in EGW2 format:
*(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for the tax year beginning after December 31, 2010.  Box 9, Advance EIC payments, has been deleted from the 2011 Form W2.
*(W2 Form) Code DD is added to Box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage.  However, this reporting will not be mandatory for 2011.
*(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2.
*(W2 File) A new field, 'Kind of Employer' has been added to the RE Employer Record (position 174). This is a required field.
*(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309).
*(W2 File) A new field 'Designated Roth Contributions Under a Governmental Section 457(b) Plan', has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159). 







!!Set Up
This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Kansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Kansas
**‘W2 STATE MEDIA FILING’ -  Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’.

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Kansas.

!!State File Procedures
*The Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format.
*Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S
*When the EFW2 format to file for the state of Kansas, the [IDGV] must be set up as follows:
**for State Registration of Kansas, the [IDGV Variables|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU.

!Annual W2 Wage Reporting – EFW2 File Format
[RPYEU] must be run and the following selected to generate Kansas state file information:
|Report List Filters, Select State:|Kansas, USA
|Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’)
|Parameters, Period Type:|Year
|Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011)
|Parameters, Media Format:|Federal File Format
The Directory and Media File Name parameters must be populated or an output file will not be produced.

!!State Magnetic Media Reporting – EFW2 Format
;Record name: Code RA - Transmitter Record (same as the federal code RA)	

!State Quarterly UI Wage Reporting – NASWA/ICESA format
[RPYEU] must be run and the following selected to generate Kansas state file information:

*The state of Kansas must be selected in the ‘Report List Filters’.
*Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation.
*The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format. 
*Use the  supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation.
*Period Type:Quarter
*Period End Date:Enter the quarter end date, i.e. 30-Jun-2011
*Media File Type:State SUI File Format\\  \\
*If the Directory Name/Media File Name is not supplied, an output file will not be produced.

!!QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format
Record name: Code A - Transmitter Record 

!!ICESA for the State of Kansas
* The format details are found at the [Kansas Department of Labor|http://http://www.dol.ks.gov/ui/quarterlywage/NASWA.html] 
 
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![Notes|Edit:Internal.Tax Reporting - KY]
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SET UP

- This document contains abbreviated set up requirement for the state of Kentucky only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other setup procedure that may also be required.

IDGV - State Registration

- IDGV Definition Tab must be set up for ‘State Registration’ for State/Province: Kentucky

- IDGV Variables Tab must be set up ‘State Registration’ for the state of KY; it must also setup ‘W2 State Media Filing’ with value  of ‘02’. to generate KY State magnetic media file for KY State only


IDGV - US SUI Registration

- IDGV Definition Tab must be set up with ‘State SUI Registration’ for State/Province: Kentucky

- IDGV Variables Tab must be set up with ‘State SUI Registration’ for State/Province: Kentucky

	‘W2 STATE MEDIA FILING’	- Must be ‘02’ to generate UI wage magnetic media file for the state of Kentucky


 
STATE FILE PROCEDURES

- The state of Kentucky Department of Revenue accepts filing of Quarterly UI wages via magnetic media using the ICESA format.

- Records required for the UI wage reporting: Code A,E,S,T.
 
- If using the EFW2 (formerly MMREF-1) file format to file for the state of Kentucky, the user must set up IDGV as follows:
	- for State Registration of Vermont, the IDGV Variable:
		‘W2 STATE MEDIA FILING’
		02 – State requires its own File, do not include other State information in the State File

ANNUAL W2 WAGE REPORTING – EFW2 (formerly MMREF1) format

- The user must run RPYEU and select the following to generate Kentucky state file information:

		Report List Filters, Select State:			- Kentucky, USA
		Parameters, Annual Form Code:			- (example: use standard form code‘HL$US-W2-2012’)
		Parameters, Period Type:				- Year
		Parameters, Period End Date:			- Year End Date (i.e. 31-Dec-2011)
		Parameters, Media Format:			- State File Format

		The Directory and Media File Name parameters must be populated or an output file will not be produced.


 
STATE MAGNETIC MEDIA REPORTING – EFW2 (formerly MMREF1) Format

Record name: Code RA - Transmitter Record (same as the federal code RA)	

 
Quarterly UI Wage Reporting – ICESA format

- The user must run RPYEU and select the following to generate Kentucky State file information:
		Media Format:			- State SUI File Format
		Select State:			- Kentucky, USA

- The ‘Quarterly Form Code’ must be entered in order to produce the SUI file in ICESA format

- Annual Form Code’ – use the standard HighLine supplied form code HL$US-W2-2012.  You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- The ‘Quarterly Form Code’ must be entered in order to produce UI wage file in ICESA format. – use the HighLine supplied Form Code ‘HL$US-QTR-2012’.. You will have to enter the ‘Variables’ in this Form Code for use specifically in your installation.
- Period Type: Quarter.
- Period End Date: Enter the quarter end date, i.e. 30-Jun-2011.
- Media File Type: State SUI File Format.
- If the Directory Name/Media File Name is not supplied, an output file will not be produced.


 
QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – ICESA format

(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS).

Note: Columns coded with  KY  indicates it is a Kentucky specific requirement which is not the standard record format