[{TableOfContents }] !!!Kansas Annual and Quarterly Reporting !!What's New for Tax Year 2011 The following changes have been noted for reporting W2 wages to the Federal Government: *(W2 Form) The ‘Advance Earned Income Credit Payment’ is eliminated for tax year beginning after December 31, 2010. Box 9, Advance EIC payments, has been deleted from the 2011 Form W2. *(W2 Form) Code DD is added to Box 12 of the 2011 form W2 to report the cost of employer-sponsored health coverage. However, this reporting will not be mandatory for 2011. *(W2 Form) Code EE, Designated Roth contributions under a government section 457(b) plan, has been added to the list of codes in box 12 of Form W2. *(W2 File) A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field. *(W2 File) A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions 463-473) and the RT Total Record (positions 295-309). *(W2 File) A new field, Designated Roth Contributions Under a Governmental Section 457(b) Plan, has been added to the RO Employee Record (positions 111-121) and the RU Total Record (positions 145-159) !!Set Up This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document ([US_Annual_Qtrly_Reporting_GEN]) for other setup procedure that may also be required. !IDGV - State Registration *The [IDGV Definition|IDGV#DefinitionTab]tab must be set up for ‘State Registration’ for State/Province: Kansas *The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Kansas **‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’. !IDGV - State SUI Registration *The [IDGV Definition|IDGV#DefinitionTab]tab must be set up with ‘State SUI Registration’ for State/Province: Kansas *The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas **‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Kansas. !!State File Procedures *The Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format. *Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S *When the EFW2 format to file for the state of Kansas, the [IDGV] must be set up as follows: **for State Registration of Kansas, the [IDGV Variables|IDGV#VariablesTab]: ***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU. !Annual W2 Wage Reporting – EFW2 File Format [RPYEU] must be run and the following selected to generate Kansas state file information: |Report List Filters, Select State:|Kansas, USA |Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2012’) |Parameters, Period Type:|Year |Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2011) |Parameters, Media Format:|Federal File Format The Directory and Media File Name parameters must be populated or an output file will not be produced. !!State Magnetic Media Reporting – EFW2 Format ;Record name: Code RA - Transmitter Record (same as the federal code RA) !State Quarterly UI Wage Reporting – NASWA/ICESA format [RPYEU] must be run and the following selected to generate Kansas state file information: *The state of Kansas must be selected in the ‘Report List Filters’. *Annual Form Code – Use the standard supplied form code HL$US-W2-2012. The Variables need to be entered in this form code for specific use in the installation. *The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format. *Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation. *Period Type:Quarter *Period End Date:Enter the quarter end date, i.e. 30-Jun-2011 *Media File Type:State SUI File Format\\ \\ *If the Directory Name/Media File Name is not supplied, an output file will not be produced. !!QUARTERLY UI Wage MAGNETIC MEDIA REPORTING – NASWA/ICESA format Record name: Code A - Transmitter Record !!ICESA for the State of Kansas * The format details are found at the [Kansas Department of Labor|http://http://www.dol.ks.gov/ui/quarterlywage/NASWA.html] ---- ![Notes|Edit:Internal.Tax Reporting - KS] [{InsertPage page='Internal.Tax Reporting - KS' default='Click to create a new notes page'}]