[{TableOfContents }] !!!Kansas Annual and Quarterly Wage Reporting !!Set Up This document contains abbreviated set up requirement for the state of Kansas only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required. !IDGV - State Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Kansas *The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Kansas **‘W2 STATE MEDIA FILING’ - Must be ‘01’ to generate KS state wage file for KS state that includes the federal employee record types ‘RW’, “RO’,’RT’, and ‘RU’. !IDGV - State SUI Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas *The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Kansas **‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for state of Kansas. !!State File Procedures *The Kansas Department of Revenue accepts filing of state W2 wages via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via the NASWA/ICESA format. *Records required for the W2 reporting are codes RA,RE,RW,RS,RT,RF; and for UI wage reporting are codes A,B,E,S *When the EFW2 format to file for the state of Kansas, the [IDGV] must be set up as follows: **for State Registration of Kansas, the [IDGV Variables|IDGV#VariablesTab]: ***‘W2 STATE MEDIA FILING’ 01 – Federal Format with state information (if selected), including record types RW,RO,RT, and RU. !Annual W2 Wage Reporting – EFW2 File Format [RPYEU] must be run and the following selected to generate Kansas state file information: |Report List Filters, Select State:|Kansas, USA |Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2017’) |Parameters, Period Type:|Year |Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2016) |Parameters, Media Format:|Federal File Format The Directory and Media File Name parameters must be populated or an output file will not be produced. !!State Magnetic Media Reporting – EFW2 Format !Record Name: Code RA – Submitter Record (Same as the Federal Code RA) [{InsertPage page='W2_EFW2_RECORD_RA'}] \\ !Record Name: Code RE – Employer Record (Same as the Federal Code RE) [{InsertPage page='W2_EFW2_RECORD_RE'}] \\ !Record Name: Code RW - Employee Wage Record (Same as Federal Code RW) ||Column||Description||Source |1-2|Record Identifier|Constant "RW" |3-11|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes |12-26|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |27-41|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |42-61|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |62-65|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |66-87|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |88-109|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |110-131|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620) |132-133|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630) |134-138|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |139-142|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |143-147|Blank| |148-170|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660) |171-185|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670) |186-187|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680) |188-198|Wages, Tips and other compensation|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’ (seq 3000) |199-209|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’ (seq 3010) |210-220|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’ (seq 3020) |221-231|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’ (seq 3030) |232-242|Medicare Wages & Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040) |243-253|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’ (seq 3050) |254-264|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’ (seq 3060) |265-275|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’ (seq 3080) |276-286|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’ (seq 3090) |287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’ (seq 4030) |298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’ (seq 4040) |309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’ (seq 4050) |320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’ (seq 4060) |331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’ (seq 4070) |342-352|Filler |353-363|Non-qualified Plan section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’ (seq 3102) |364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’ (seq 4190) |375-385|Non-qualified Plan Not section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’ (seq 3104) |386-407|Blank| |408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’ (seq 4020) |419-429|Income from Non-statutory Stock Options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’ (seq 4180) |430-462|Blank| |463-473|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’ (seq 4250) |474-485|Blank| |486|Statutory Employee Indicator|Derived from [IDFDV], Field Identifier:‘W2-STAT-EE’ (seq 6000)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |487|Blank| |488|Retirement Plan Indicator|Derived from [IDFDV], Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |489|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |490-512|Blank| !Record Name: Code RO - Employee Wage Record (Optional for Kansas W2 Reporting) ||Column||Description||Source |1-2|Record Identifier|Constant ‘RO’ |3-11|Blank| ;Location 12 to 264:Does not apply to Puerto Rico, Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees ||Column||Description||Source |12-22|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070) |23-33|Uncollected Employee Tax on Tips\\ \\The combination of the uncollected social security tax and the uncollected medicare tax|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010) |34-44|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’ (seq 4150) |45-55|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’ (seq 4160) |56-66|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’ (seq 4170) |67-77|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’ (seq 4110) |78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’ (seq 4120) |89-110|Blank| |111-121|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’ (seq 4260) |122-264|Blank| ;Location 265 to 362: For Puerto Rico employees only ||Column||Description||Source |265|Civil Status| |266-274|Spouse’s SSN\\ \\Blank| |275-285|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes| |286-296|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes| |297-307|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes| |308-318|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes| |319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes| |330-340|Puerto Rico Tax Withheld\\ \\Stored as zeroes| |341-351|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes| |352-362|Blank| ;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees ||Column||Description||Source |363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes| |374-384|Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes| |385-512|Blank| !Record Name: Code RS - State Wage Record ||Column||Description||Source |1-2|Record Identifier|Constant "RS" |3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000\\ \\The numeric code for Kansas is "20" |5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |10-18|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes. |19-33|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |34-48|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |49-68|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |73-94|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |95-116|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |117-138|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620) |139-140|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630) |141-145|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |146-149|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |150-247 KS|Blank| |248-267|State Employer Account Number|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\ \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state. |268-273|Blank| |274-275|State code, appropriate FIPS postal numeric code|Derived from the state being reported\\ \\Numeric code for Kansas is "20" |276-286|State Taxable Wages|Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030) |287-297|State Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050) |298-337 KS|Blank| |338-348 KS|Employees Contributions to Public Employees’ Retirement System\\ \\Zero filled| |349-512 KS|Blank| ;Multiple Code RS records:Multiple code RS records are generated for an employee if there is applicable county, city or school district tax information to be reported for a state. In this case, the state wages and tax will be zero for the subsequent code RS records. !Record Name: Code RT - Total Record (Same as Federal Code RT) ||Column||Description||Source |1-2|Record Identifier|Constant "RT" |3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record |10-24|Wages, Tips and Other Compensation|Derived from [IDFDV], Field Identifier:‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record |25-39|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record |40-54|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record |55-69|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record |70-84|Medicare Wages and Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record |85-99|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record |100-114|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record |115-129|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record |130-144|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record |145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record |160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record |175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record |190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record |205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record |220-234|Filler |235-249|Non-Qualified Plan Section 457|Derived from [IDFDV], Field Identifier:‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record |250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’, total fo all code ‘RW’ records since last ‘RE’ record |265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV], Field Identifier:‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record |280-294|Blank| |295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record |310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record |325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record |340-354|Income from Non-statutory Stock options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record |355-512|Blank| !Record Name: Code RU - Total Record (Optional for State W2 Reporting) ||Column||Description||Source |1-2|Record Identifier|Constant "RU" |3-9|Number of RO Records\\ \\Total number of code "RO" records reported since last code "RE" record| |10-24|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record |25-39|Uncollected Employee Tax on Tips|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record |40-54|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record |55-69|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record |70-84|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record |85-99|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record |100-114|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record |115-144|Blank| |145-159|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’, total of all code "RO" records since last "RE" record |160-354|Blank| |355-369|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes| |370-384|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes| |385-399|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes| |400-414|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes| |415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes| |430-444|Puerto Rico Tax Withheld\\ \\Stored as zeroes| |445-459|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes| |460-474|Total wages, tips and other compensation subject to Virgin Islands income tax\\ \\Stored as zeroes| |475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes| |490-512|Blank| !Record Name: Code RV – Total State Record (Same as Federal Code RV, Optional for Kansas state) ||Column||Description||Source |1-2|Record Identifier|Constant "RV" |3-512|Blank| !Record Name: Code RF - Final Record (Same as Federal Code RF) ||Column||Description||Source |1-2|Record Identifier|Constant "RF" |3-7|Blank| |8-16|Number of RW Records\\ \\Total number of code "RW" records on file| |17-512|Blank| !State Quarterly UI Wage Reporting – NASWA/ICESA format [RPYEU] must be run and the following selected to generate Kansas state file information: *The state of Kansas must be selected in the ‘Report List Filters’. *Annual Form Code – Use the standard supplied form code HL$US-W2-2017. The Variables need to be entered in this form code for specific use in the installation. *The ‘Quarterly Form Code’ must be entered in order to produce the UI wage file in [ICESA] format. *Use the supplied form code ‘HL$US-QTR-2012’. The Variables need to be entered in this form code for specific use in the installation. *Period Type:Quarter *Period End Date:Enter the quarter end date, i.e. 30-Jun-2016 *Media File Type:State SUI File Format\\ \\ *If the Directory Name/Media File Name is not supplied, an output file will not be produced. !!Quarterly UI Wage Magnetic Media Reporting – NASWA/ICESA Format %%information Please note that the following ‘Not Required’ fields may or may not always contain blanks.%% %%information Note: Columns with KS indicates it is a state of Kansas specific requirement which is not the standard record format%% !Record Name: Code A - Transmitter Record ||Column||Description||Source |1-1|Record Identifier|Constant ‘A’ |2-5|Payment Year\\ \\The year for which this report is being prepared|From user specified FROM-TO period converted to YYYY |6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters; omit hyphens, prefixes and suffixes|Derived from [IDFDV], Field Identifier: ‘TRAN EIN’ (seq 1010). |15-18|Taxing Entity Code|Constant ‘UTAX’ |19-23|Blank| |24-73|Transmitter Name\\ \\The transmitter name of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN NAME’ (seq 1030) |74-113|Transmitter Street Address.\\ \\The street address of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN ADDRESS’ (seq 1040) |114-138|Transmitter City\\ \\The city of the organization submitting the file|Derived from [IDFDV], Field Identifier: ‘TRAN CITY’ (seq 1050) |139-140|Transmitter State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘TRAN STATE’ (seq 1060) |141-153|Blank| |154-158|Transmitter ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV], Field Identifier:‘TRAN ZIP CODE’ (seq 1080) |159-163|Transmitter ZIP Code extension\\ \\Use this field as necessary for the four digit extension of ZIP code.\\ \\This field includes a hyphen in position 159|Derived from [IDFDV], Field Identifier:‘TRAN ZIP EXTN’ (seq 1070; include ‘-‘ in position 159) |164-193|Transmitter Contact\\ \\Title of individual from transmitter organization responsible for the accuracy of the wage report|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT’(seq 1090) |194-203|Transmitter Contact Telephone Number\\ \\Telephone number at which the transmitter contact can be telephoned|Derived from [IDFDV], Field Identifier:‘TRAN CONTACT PHONE’ (seq 1100) |204-207|Telephone Extension/Box\\ \\The transmitter telephone extension or message box|Derived from [IDFDV], Field Identifier: ‘TRAN CONTACT EXTN’ (seq 1110) |208-229 KS|Blank| |230-242|Not Required| |243-250|Not Required| |251-275|Blank| !Record Name: Code B - Authorization Record ||Column||Description||Source |1-1|Record Identifier|Constant ‘B’ |2-5|Payment Year\\ \\The year for which this report is being prepared| |6-14|Transmitter’s Federal EIN\\ \\Enter only numeric characters|Derived from [IDFDV], Field Identifier: BASIC EIN (seq 2010) |15-22|Computer\\ \\Enter the manufacturer’s name|Derived from [IDFDV], Field Identifier: ‘BASIC COMPUTER’ (seq 2020) |23-24|Internal Label\\ \\‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) |25-25|Blank| |26-27|Density\\ \\‘16’, ‘62’, ‘38’, or blank for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC DESITY’ (seq 2110) |28-30|Recording Code (Character Set)\\ \\“EBC’, or ‘ASC’. Always ‘ASC’ for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) |31-32|Number of Tracks.\\ \\‘09’, or ‘18’, or blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BASIC RECOEDING MODE’ (seq 2120, fourth and fifth character) |33-34|Blocking Factor\\ \\Enter the blocking factor of the file, not to exceed 85\\ \\Enter blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BLOCKING FACTOR’ (seq 3050) |35-38|Taxing Entity Code|Constant ‘UTAX’ |39-146|Blank| |147-190|Organization Name\\ \\The name of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC NAME’ (seq 2040) |191-225|Street Address\\ \\The street address of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC ADDRESS’ (seq 2050) |226-245|City\\ \\The city of the organization to which the media should be returned|Derived from [IDFDV], Field Identifier: ‘BASIC CITY’ (seq 2060) |246-247|State\\ \\The standard two character FIPS postal abbreviation|Derived from [IDFDV], Field Identifier: ‘BASIC STATE’ (seq 2070) |248-252|Blank| |253-257|ZIP Code\\ \\A valid ZIP code|Derived from [IDFDV], Field Identifier: ‘BASIC ZIP CODE’ (seq 2090) |258-262|ZIP Code extension\\ \\The four digit extension of ZIP code, including the hyphen in position 258|Derived from [IDFDV], Field Identifier: ‘BASIC ZIP EXTN’ (seq 2080)\\ \\Client must include the hyphen (‘-‘) when defining the [IDFDV] seq 2080 |263-275|Blank| !Record Name: Code E - Employer Record ||Column||Description||Source |1-1|Record Identifier|Constant ‘E’ |2-5|Payment Year\\ \\The year for which the report is being prepared| |6-14|Federal EIN\\ \\Enter only numeric characters of the Federal EIN| |15-23|Blank| |24-73|Employer Name\\ \\The first 50 positions of the employer’s name exactly as registered with the state UI agency|Derived from the Entity |74-113|Employer Street Address\\ \\The street address of the employer|Derived from the Entity Location |114-138|Employer City\\ \\The city of employer’s mailing address|Derived from the Entity Location |139-140|Employer State\\ \\The standard two character FIPS postal abbreviation of the employer’s address|Derived from the Entity Location |141-149|Blank| |150-153|ZIP code extension\\ \\The four digit extension of ZIP code, no hyphen|Derived from the Entity Location |154-158|ZIP code|Derived from the Entity Location |159-159|Blank| |160-160|Type of Employment\\ \\‘A’ (Agriculture), ‘F’ (Federal), ‘H’ (Household), ‘M’ (Military), ‘Q’ (Medicare Qualified Government Employees), ‘R’ (Regular, all other), or ‘X’ (Railroad)|Derived from [IDFDV], Field Identifier: ‘TYPE OF EMPLOYMENT’ (seq 3020) |161-162|Blocking Factor\\ \\The blocking factor of the file, not to exceed 85. Enter blanks for diskette|Derived from [IDFDV], Field Identifier: ‘BLOCKING FACTOR’ (seq 3050) |163-166 KS|Blank| |167-170|Taxing Entity Code|Constant ‘UTAX’ |171-172|State Identifier Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported| |173-187|State Unemployment Insurance Account Number\\ \\Thestate UI employer account number|Derived from the [IDGV] State SUI Registration |188-189|Reporting Period\\ \\‘03’, ‘06’, ‘09’, or ‘12’| |190-190|No Workers/No Wages\\ \\Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ record\\ \\Enter ‘1’ to indicate otherwise| |191-255 KS|Blank| |256-256|Foreign Indicator\\ \\If data in positions 74-158 is for a foreign address, enter the letter ‘X’, else leave it blank|Derived from [IDFDV], Field Identifier: ‘FOREIGN ADDR INDICATOR’ (seq 3040) |257-275 KS|Blank| !Record Name: Code S – Employee Wage Record ||Column||Description||Source |1-1|Record Identifier|Constant ‘S’ |2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10| |11-30|Employee Last Name| |31-42|Employee First Name| |43-43|Employee Middle Initial\\ \\Enter employee middle initial\\ \\Leave blank if no middle initial| |44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported| |46-49|Blank| |50-63|State QTR Total Gross Wages\\ \\The quarterly wages subject to all taxes|Derived from [IDFDV], Field sequence 3090 |64-77|State QTR Unemployment Insurance Total Wages\\ \\The quarterly wages subject to unemployment taxes|Derived from [IDFDV], Field sequence 7200 |78-91|State QTR Unemployment Insurance Excess Wages\\ \\The quarterly wages in excess of the state UI taxable wage base| |92-105|State QTR Unemployment Insurance Taxable Wages\\ \\The state QTR UI total wages less state QTR UI excess wages| |106-142 KS|Blank| |143-146|Taxing Entity Code|Constant ‘UTAX’ |147-161|State Unemployment Insurance Account Number\\ \\The state UI employer account number|SUI Registration number from [IDGV] |162-211 KS|Blank| |212-212|Month-1 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the first reporting month, else enter ‘0’| |213-213|Month-2 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the second reporting month, else enter ‘0’| |214-214|Month-3 Employment\\ \\Enter ‘1’ if employee covered by UI worked or receive pay for the pay period including the 12th day of the third reporting month, else enter ‘0’| |215-220|Reporting Quarter and Year\\ \\Enter the last month and year for the calendar period for which this report applies (i.e. 062012 for Apr-June 2012)| |221-275 KS|Blank| ---- ![Notes|Edit:Internal.Tax Reporting - KS] [{InsertPage page='Internal.Tax Reporting - KS' default='Click to create a new notes page'}]