[{TableOfContents }] !!!Georgia Annual and Quarterly Reporting !!Set Up This document contains abbreviated set up requirement for the state of Georgia only, please refer to the general document ([Tax Reporting - US General]) for other setup procedure that may also be required. !IDGV - State Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Georgia. *The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Georgia. **‘W2 STATE MEDIA FILING’- Georgia state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File. (However, it must be set to ‘02’ if a W2 magnetic media file is required for the state of GA only.) !IDGV - State SUI Registration *The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia *The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia **‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for Georgia !!State File Procedures *The state of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format. *Records required for the W2 reporting are: Codes RA,RE,RW/RO,RS,RT/RU,RF; and for the UI wage reporting: Code ‘S’. *Georgia State requires to file the GA State file by itself, therefore, [IDGV] must be set up as follows: **for State Registration of Georgia, the [IDGV Variables|IDGV#VariablesTab]: ***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other state information in the state file. !Annual W2 Wage Reporting – EFW2 Format [RPYEU] must be run and the following selected to generate Georgia state file information: |Report List Filters, Select State:|Georgia, USA |Parameters, Annual Form Code:|(example: use standard form code‘HL$US-W2-2017’) |Parameters, Period Type:|Year |Parameters, Period End Date:|Year End Date (i.e. 31-Dec-2016) |Parameters, Media Format:|State File Format The Directory and Media File Name parameters must be populated otherwise an output file will not be produced. !!State Media Magnetic Media Reporting – EFW2 format !Record Name: Code RA – Submitter Record [{InsertPage page='W2_EFW2_RECORD_RA'}] \\ !Record Name: Code RE – Employer Record [{InsertPage page='W2_EFW2_RECORD_RE'}] \\ !Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW) ||Column||Description||Source |1-2|Record Identifier|Constant "RW" |3-11|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes. |12-26|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |27-41|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |42-61|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |62-65|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |66-87|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |88-109|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |110-131|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620) |132-133|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630) |134-138|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |139-142| Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |143-147|Blank| |148-170|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660) |171-185|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670) |186-187|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680) |188-198|Wages, Tips and other compensation|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’ (seq 3000) |199-209|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’ (seq 3010) |210-220|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’ (seq 3020) |221-231|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’ (seq 3030) |232-242|Medicare Wages & Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’ (seq 3040) |243-253|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’ (seq 3050) |254-264|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’ (seq 3060) |265-275|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’ (seq 3080) |276-286|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’ (seq 3090) |287-297|Deferred Compensation contribution to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’ (seq 4030) |298-308|Deferred Compensation contribution to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’ (seq 4040) |309-319|Deferred Compensation contribution to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’ (seq 4050) |320-330|Deferred Compensation contribution to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’ (seq 4060) |331-341|Deferred Compensation contribution to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’ (seq 4070) |342-352|Filler |353-363|Non-qualified Plan section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’ (seq 3102) |364-374|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’ (seq 4190) |375-385|Non-qualified Plan Not section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’ (seq 3104) |386-407|Blank| |408-418|Employer cost of premiums for Group Term Life insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’ (seq 4020) |419-429|Income from Non-statutory Stock Options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’ (seq 4180) |430-462|Blank| |463-473|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’ (seq 4250) |474-485|Blank| |486|Statutory Employee Indicator|Derived from [IDFDV], Field Identifier: ‘W2-STAT-EE’ (seq 6000\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |487|Blank| |488|Retirement Plan Indicator|Derived from [IDFDV], Field Identifier: ‘W2-RETIRE-PLAN’ (seq 6020)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |489|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘W2-3PARTY-SICK’ (seq 6060)\\ \\If the amount is non zero, then ‘1’ is entered, otherwise ‘0’ is entered |490-512|Blank| !Record Name: Code RO - Employee Wage Record (Same as the Federal Code RO) ||Column||Description||Source |1-2|Record Identifier|Constant ‘RO’ |3-11|Blank| |12-2|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’ (seq 3070) |23-33|Uncollected Employee Tax on Tips\\ \\Combined the uncollected social security tax and the uncollected medicare tax|Derived from [IDFDV], Field Identifier: ‘W2-CODE-A’ + Field Identifier: ‘W2-CODE-B’ (seq 4010) |34-44|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’ (seq 4150) |45-55|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’ (seq 4160) |56-66|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’ (seq 4170) |67-77|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’ (seq 4110) |78-88|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’ (seq 4120) |89-110|Blank| |111-121|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’ (seq 4260) |122-264|Blank| ;Location 265 to 362:for Puerto Rico employees only. ||Column||Description||Source |265|Civil Status| |266-274|Spouse’s SSN\\ \\Blank| |275-285|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes| |286-296|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes| |297-307|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes| |308-318|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes| |319-329|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes| |330-340|Puerto Rico Tax Withheld\\ \\Stored as zeroes| |341-351|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes| |352-362|Blank| ;Location 363 to 384:For Virgin Islands, American Samoa, Guam, or Northern Mariana Islands employees. ||Column||Description||Source |363-373|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes| |374-384| Virgin Islands, etc… Income Tax Withheld\\ \\Stored as zeroes| |385-512|Blank| !Record Name: Code RS - State Record ||Column||Description||Source |1-2|Record Identifier|Constant "RS" |3-4|State code, appropriate FIPS postal numeric code|Derived from the State being reported, from [IDFDV] sequence 7000.\\ \\e.g. Georgia numeric code is “13” |5-9|Taxing Entity Code|If County, City or School district tax is reported, this field is derived from [IDGV] 'W2 TAXING ENTITY' field for the County, City or School district tax being reported |10-18|Social Security Number|Derived from [IDFDV], Field Identifier: ‘W2-EE-SSN’ (seq 2500)\\ \\If an invalid SSN is encountered, this field is entered with zeroes. |19-33|Employee First Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510) |34-48|Employee Middle Name or Initial|Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520) |49-68|Employee Last Name|Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530) |69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540) |73-94|Employee Location Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600) |95-116|Employee Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610) |117-138|Employee City|Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620) |139-140|Employee State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630) |141-145|Employee ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640) |146-149|Employee ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650) |150-154|Blank| |155-177|Employee Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’ (seq 2660) |178-192|Employee Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’ (seq 2670) |193-194|Employee Country Code|Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’ (seq 2680) |195-273 GA|Not Required by the state of Georgia\\ \\Fill with blanks| |274-275| State code, appropriate FIPS postal numeric code|Derived from the State being reported\\ \\e.g. Georgia numeric code is “13” |276-286|State Taxable Wages|Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’ and ‘W2-ST-WAGE-WORK’ |287-297|State Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ and ‘W2-ST-TAX-WORK’ |298-307 GA|Period End Date\\ \\Last day of tax year. Format is mm/dd/yyyy| |308-308|Tax Type Code| |309-330 GA|Not Required by the state of Georgia\\ \\Fill with blanks| |331-339 GA|State ER Number|Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State |340-396 GA|Employer Name|Derived from [IDFDV], Field Identifier: ‘W2-ER-NAME’ (seq 2010) |397-418 GA|Employer Location Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020) |419-440 GA|Employer Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030) |441-462 GA|Employer City|Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040) |463-464 GA|Employer State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050) |465-469 GA|Employer ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060) |470-473 GA|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070) |474-482 GA|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR] |483-512 GA|Not Required by the state of Georgia\\ \\Fill with blanks| !Record Name: Code RT - Total Record (Same as the Federal Code RT) ||Column||Description||Source |1-2|Record Identifier|Constant "RT" |3-9|Number of RW Records|Total number of code "RW" records reported since last code "RE" record |10-24|Wages, Tips and Other Compensation|Derived from [IDFDV], Field Identifier: ‘W2-FIT-WAGE’, total of all code "RW" records since last "RE" record |25-39|Federal Income Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-FIT-TAX’, total of all code "RW" records since last "RE" record |40-54|Social Security Wages|Derived from [IDFDV], Field Identifier: ‘W2-SSN-WAGE’, total of all code "RW" records since last "RE" record |55-69|Social Security Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TAX’, total of all code "RW" records since last "RE" record |70-84|Medicare Wages and Tips|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-WAGE’, total of all code "RW" records since last "RE" record |85-99|Medicare Tax Withheld|Derived from [IDFDV], Field Identifier: ‘W2-MEDI-TAX’, total of all code "RW" records since last "RE" record |100-114|Social Security Tips|Derived from [IDFDV], Field Identifier: ‘W2-SSN-TIP’, total of all code "RW" records since last "RE" record |115-129|Advanced Earned Income Credit|Derived from [IDFDV], Field Identifier: ‘W2-EIC’, total of all code "RW" records since last "RE" record |130-144|Dependent Care Benefits|Derived from [IDFDV], Field Identifier: ‘W2-DEP-CARE’, total of all code "RW" records since last "RE" record |145-159|Deferred Compensation Contributions to Section 401(k)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-D’, total of all code "RW" records since last "RE" record |160-174|Deferred Compensation Contributions to Section 403(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-E’, total of all code "RW" records since last "RE" record |175-189|Deferred Compensation Contributions to Section 408(k)(6)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-F’, total of all code "RW" records since last "RE" record |190-204|Deferred Compensation Contributions to Section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-G’, total of all code "RW" records since last "RE" record |205-219|Deferred Compensation Contributions to Section 501(c)(18)(D)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-H’, total of all code "RW" records since last "RE" record |220-234|Filler |235-249|Non-Qualified Plan Section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-457’, total of all code "RW" records since last "RE" record |250-264|Employer Contribution to a Health Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-W’, total of all code ‘RW’ records since last ‘RE’ record |265-279|Non-Qualified Plan Not Section 457|Derived from [IDFDV], Field Identifier: ‘W2-NQUAL-N457’, total of all code "RW" records since last "RE" record |280-294|Blank| |295-309|Cost of Employer-Sponsored Health Coverage|Derived from [IDFDV], Field Identifier: ‘W2-CODE-DD’, total of all code "RW" records since last "RE" record |310-324|Employer Cost of Premiums for Group Term Life Insurance over $50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-C’, total of all code "RW" records since last "RE" record |325-339|Income Tax Withheld by Third-Party Payer|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-TAX’, total of all code "RW" records since last "RE" record |340-354|Income from Non-statutory Stock options|Derived from [IDFDV], Field Identifier: ‘W2-CODE-V’, total of all code "RW" records since last "RE" record |355-512|Blank| !Record Name: Code RU - Total Record (Same as the Federal Code RU) ||Column||Description||Source |1-2|Record Identifier|Constant "RU" |3-9|Number of RO Records|Total number of code "RO" records reported since last code "RE" record |10-24|Allocated Tips|Derived from [IDFDV], Field Identifier: ‘W2-ALLOC-TIP’, total of all code "RO" records since last "RE" record |25-39|Uncollected Employee Tax on Tips|Derived from [IDFDV], Field Identifiers: ‘W2-CODE-A’ and ‘W2-CODE-B’, total of all code "RO" records since last "RE" record |40-54|Medical Savings Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-R’, total of all code "RO" records since last "RE" record |55-69|Simple Retirement Account|Derived from [IDFDV], Field Identifier: ‘W2-CODE-S’, total of all code "RO" records since last "RE" record |70-84|Qualified Adoption Expenses|Derived from [IDFDV], Field Identifier: ‘W2-CODE-T’, total of all code "RO" records since last "RE" record |85-99|Uncollected SSA tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-M’, total of all code "RO" records since last "RE" record |100-114|Uncollected Medicare tax on Group Ins > 50000|Derived from [IDFDV], Field Identifier: ‘W2-CODE-N’, total of all code "RO" records since last "RE" record |115-144|Blank| |145-159|Designated Roth Contribution under section 457(b)|Derived from [IDFDV], Field Identifier: ‘W2-CODE-EE’, total of all code "RO" records since last "RE" record |160-354|Blank| |355-369|Wages Subject to Puerto Rico Tax\\ \\Stored as zeroes| |370-384|Commissions Subject to Puerto Rico Tax\\ \\Stored as zeroes| |385-399|Allowances Subject to Puerto Rico Tax\\ \\Stored as zeroes| |400-414|Tips Subject to Puerto Rico Tax\\ \\Stored as zeroes| |415-429|Total Wages, commissions, tips, and allowances subject to Puerto Rico Tax\\ \\Stored as zeroes| |430-444|Puerto Rico Tax Withheld\\ \\Stored as zeroes| |445-459|Retirement Fund Subject to Puerto Rico Tax\\ \\Stored as zeroes| |460-474|Total wages, tips and other compensation subject to Virgin Islands, … income tax\\ \\Stored as zeroes| |475-489|Virgin Islands, or Guam, or American Samoa, or Northern Mariana Islands Income Tax Withheld\\ \\Stored as zeroes| |490-512|Blank| !Record Name: Code RF - Final Record (Same as the Federal Code RF) ||Column||Description||Source |1-2|Record Identifier|Constant "RF" |3-7|Blank| |8-16|Number of RW Records\\ \\Total number of code "RW" records on file| |17-512|Blank| !!State Quarterly UI Wage Reporting – ICESA Format [RPYEU] must be run and the following selected to generate Georgia state file information: To produce a SUI file format in the [ICESA] format, the Quarterly Form Code must be entered. Record Name: Code S - State Record ||Column||Description||Source |1-1|Record Identifier|Constant ‘S’ |2-10|Social Security Number\\ \\Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10| |11-30|Employee Last Name| |31-42|Employee First Name| |43-43|Employee Middle Initial\\ \\Leave blank if no middle initial| |44-45|State Code\\ \\The state FIPS postal numeric code for the state to which wages are being reported\\ \\The Georgia Code is ‘13’| |46-68 GA|Blank| |69-77 GA|State QTR Unemployment Insurance Total Wages\\ \\Quarterly wages subject to unemployment taxes| |78-153 GA|Not required by the state of Georgia| |154-161 GA|State Unemployment Insurance Account Number\\ \\The 8 digit GDOL employer account number\\ \\SUI Registration Number from [IDGV]| |162-214 GA|Not required by the state of Georgia| |215-220|Reporting Period (Month/Year)\\ \\The last month end date of the quarter for which this report applies (i.e. 062016 for 2nd quarter of 2016)| |221-275 GA|Not required by the state of Georgia| |276-276 GA|Required ONLY if your system cannot produce a record length of 275 bytes\\ \\Enter BLANK if needed| ---- ![Notes|Edit:Internal.Tax Reporting - GA] [{InsertPage page='Internal.Tax Reporting - GA' default='Click to create a new notes page'}]