[{TableOfContents }]

!!!Georgia Annual and Quarterly Reporting
 
!!Set Up
This document contains abbreviated set up requirements for the State of Georgia only.  Please refer to the general document ([Tax Reporting - US General]) for other setup procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Georgia
**‘W2 STATE MEDIA FILING’- Georgia state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to ‘01’, which will include state information in the Federal File.  (However, it must be set to ‘02’ if a W2 magnetic media file is required for the state of GA only.)

!IDGV - State SUI Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up with ‘State SUI Registration’ for State/Province: Georgia
**‘W2 STATE MEDIA FILING’- Must be ‘02’ to generate UI wage magnetic media file for Georgia

!!State File Procedures
The State of Georgia Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 file format, and the filing of Quarterly UI wages via magnetic media using the ICESA format.
*Records required for the W2 reporting are: Codes RA, RE, RW, RO, RS, RT, RU and RF.  
*The Records required the UI wage reporting are Code S and N. \\\\

Georgia State requires to file the GA State file by itself, therefore, [IDGV] must be set up as follows:
*for State Registration of Georgia, the [IDGV Variables|IDGV#VariablesTab]:
**‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file.

!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Georgia, USA


!!State Media Magnetic Media Reporting – EFW2 format
!Record Name: Code RA – Submitter Record
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Record Name: Code RE – Employer Record
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Record Name: Code RW - Employee Wage Record (Same as the Federal Code RW)
[{InsertPage page='W2_EFW2_RECORD_RW'}]
\\

!Record Name: Code RO - Employee Wage Record (Same as the Federal Code RO)
[{InsertPage page='W2_EFW2_RECORD_RO'}]
\\

!Record Name: Code RS - State Wage Record (Specific to the State of Georgia)
||Column||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State code|Enter the appropriate FIPS postal numeric code.  Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|5-9 GA|Taxing Entity Code|Fill with blanks
|10-18|Social Security Number|Enter the employee's SSN.  If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|19-33|Employee First Name|Enter the employee's first name. Left justify and fill with blanks. \\Derived from [IDFDV] W2-EE-FIRST-NAME Field Identifier
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|69-72|Employee Suffix|Enter the employee's alphabetical suffix, if applicable. Left justify and fill with blanks.\\Derived from [IDFDV] Field Identifier: ‘W2-EE-SUFFIX’
|73-94|Employee Location Address|Enter the employee's location address \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address \\__Cannot be blank__ \\Left justify \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's City  \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's State abbreviation \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's zip code \\For a foreign address, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employee's zip code extension, if applicable \\If not applicable, fill with blanks \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154 GA|Blank|Fill with blanks
|155-177|Foreign State/Province|If applicable, enter the employee's foreign State/Province.  \\Left justify and fill with blanks.  Otherwise, fill with blanks.
|178-192|Foreign Postal Code|If applicable, enter the employee's foreign postal code.  \\Left justify and fill with blanks. Otherwise, fill with blanks.
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY
|195-273|Blank|Fill with  blanks
|274-275|State Code|Enter the appropriate FIPS postal numeric code.  Numeric code for Georgia is ‘13’ \\Derived from the State being reported, from [IDFDV] sequence 7000
|276-286|State Taxable Wages|Enter the total State taxable wages
|287-297|State Income Tax Withheld|Enter the total State income tax withheld
|298-307|Period End Date|Enter the last day of the year, in MM/DD/YYYY format
|308-330 GA|Blank|Fill with blanks
|331-339 GA|Withholding Number|Enter the withholding number \\No hyphen \\Upper case alpha characters only
|340-396 GA|Employer's Name|Enter the employer's name
|397-418 GA|Employer Location Address|Enter the employer's location address \\Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’ (seq 2020)
|419-440 GA|Employer Delivery Address|Enter the employer's delivery addres \\Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’ (seq 2030)
|441-462 GA|Employer City|Enter the employer's City \\Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’ (seq 2040)
|463-464 GA|Employer State Abbreviation|Enter the employer's State abbreviation \\Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’ (seq 2050)
|465-469 GA|Employer ZIP Code|Enter the employer's zip code \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2060)
|470-473 GA|Employer ZIP Code Extension|Enter the employer's zip code extension, if applicable \Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2070)
|474-482 GA|Employer's FEIN|Enter the employer's FEIN \\System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]
|483-512 GA|Blank|Fill with blanks

!Record Name: Code RT - Total Record (Same as the Federal Code RT)
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\

!Record Name: Code RU - Total Record (Same as the Federal Code RU)
[{InsertPage page='W2_EFW2_RECORD_RU'}]
\\

!Record Name: Code RF - Final Record (Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]
\\
 
!!State Quarterly UI Wage Reporting – ICESA Format
The State of Georgia Department of Labor accepts filing of Quarterly UI wages via magnetic media using the ICESA format.
*The Records required the UI wage reporting are Code S and N. \\



[RPYEU] must be run with the following report parameters and filters selected to generate the Georgia State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-20YY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY.  \\Must be entered in order to generate the STATE UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory.  Enter HL$US-QTR-MM20YY
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYYY format
|Media Format|Mandatory.  Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Georgia, USA


!Record Name: Code S - State Record
||Column||Description||Source       
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee's SSN.  If an invalid SSN is encountered, this field is filled with zeroes \\Omit hyphens \\Derived from the ‘W2-EE-SSN’ [IDFDV] Field Identifier.\\
|11-30|Employee Last Name|Enter the employee's last name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-LAST-NAME’
|31-42|Employee First Name|Enter the employee's first name. \\Derived from [IDFDV] Field Identifier: ‘W2-EE-FIRST-NAME’
|43-43|Employee Middle Initial|Enter the employee's middle initial, if applicable.  Leave blank if no middle initial \\Derived from [IDFDV] Field Identifier: ‘W2-EE-MIDDLE’
|44-45|State Code|Enter the appropriate FIPS postal numeric code.  \\Georgia's Code is 13
|46-68 GA|Blank|Fill with blanks
|69-77	GA|Total Reportable Gross Wages|Enter the total reportable gross wages less 125 Cafeteria Plans, paid during the reporting period.  Include tip wages.  \\Right justify and zero fill
|78-153	GA|Not required by the Georgia Department of Labor|Fill with blanks
|154-161 GA|GDOL Employer Account Number|Enter the 8 digit GDOL employer account number \\Derived from the SUI Registration Number defined on [IDGV]
|162-214 GA|Not required by the Georgia Department of Labor|Fill with blanks
|215-220|Reporting Period (Month/Year)|Enter the last month and four digit year of the reporting period.  \\Example: 0620YY for 2nd quarter of 20YY
|221-275 GA|Not required by the Georgia Department of Labor|Fill with blanks
|276-276 GA|Blank|Required ONLY for systems that cannot produce a record length of 275 bytes \\Enter Blank, if required

!Record Name: Code N - State Record
||Column||Description||Source   
|1|Record Identifier|Constant "N"
|2-9 GA|Account|Enter the eight digit GDOL employer account number \\Numeric only, omit hyphens
|10|Quarter GA|Enter the quarter number that is being reported.  \\Options are: 1, 2, 3 or 4
|11-14 GA|Year|Enter the year that is being reported, in YYYY format
|15-19 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the first reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|20-24 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the second reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|25-29 GA|Number of Employees|Enter the total number of employees covered by UI who worked or received pay for the pay period including the 12th day of the third reporting month. \\Total for all ‘S’ records after the last ‘E’ record.
|30-40 GA|Total Reportable Gross Wages|Enter the total reportable gross wages during the reporting period \\Right justify and zero fill
|41-51 GA|Non-taxable Wages|Enter the total non-taxable wages during the reporting period \\Right justify and zero fill
|52-62 GA|Taxable Wages|Enter the total taxable wages during the reporting period \\Right justify and zero fill
|63-71 GA|Remittance|Enter the remittance amount \\Right justify and zero fill
|72-80 GA|Federal Identification Number|Enter the employer's FEIN \\Numeric values only

 
----
![Notes|Edit:Internal.Tax Reporting - GA]
[{InsertPage page='Internal.Tax Reporting - GA' default='Click to create a new notes page'}]