[{TableOfContents }]

!!!Colorado Annual and Quarterly Reporting
 

!!Set Up
IDGV - State Registration

*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for ‘State Registration’ for State/Province: Colorado.
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for ‘State Registration’ for State/Province: Colorado.
**‘W2 STATE MEDIA FILING’ must be ‘02’ to generate CO State magnetic media file for CO State only.

!State File Procedures
*The Colorado Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format
*Record Codes required are: Code RA, RE, RS, RF
*Colorado State requires to file the CO State file by itself, therefore [IDGV] must be set up as follows:
**for State Registration of Colorado, the [IDGV Variable|IDGV#VariablesTab]:
***‘W2 STATE MEDIA FILING’ 02 – State requires its own file, do not include other State information in the State file

!!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Colorado State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYYY format
|Media Format|Mandatory.  Set to State File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Colorado, USA

!!State Media Magnetic Media Reporting – EFW2 Format

!Record Name: Code RA - Transmitter Record (Same as the Federal Code RA)
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\

!Record Name: Code RE – Employer Record (Same as the Federal Code RE)
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 

!Record Name: Code RS - State W2 Wage Record (Same as the Federal Code RS)
[{InsertPage page='W2_EFW2_RECORD_RS'}]
\\

!Record Name: Code RF - Final Record ((Same as the Federal Code RF)
[{InsertPage page='W2_EFW2_RECORD_RF'}]


!!Quarterly UI Wage Reporting – ICESA Format
[RPYEU] must be run with the following report parameters and filters selected to generate the Colorado State file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Quarterly Form Code|Use the standard form code ‘HL$US-QTR-20YY.  \\Must be entered in order to generate the Colorado UI wage file in the [ICESA] format
|Govt Interface Format|Mandatory.  Enter HL$US-QTR-NM20YY
|Period Type|Mandatory. Defines the period type.  Enter "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.  Enter in DD-MMM-YYYY format
|Media Format|Mandatory.  Set to State SUI File Format \\Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Colorado, USA


%%Information: NOTE: The following ‘Not Required’ fields may or may not always contain blanks.%% \\
%%Information: NOTE: Columns marked with 'CO' indicate it is a Colorado specific requirement which is not the standard record format.%%

!Record Name: Code A -  Transmitter Record (Required)	
||Column||Description||Source
|1| Record Identifier|Constant “A”
|2-5|Year|Enter the year this report is prepared for \\Derived from the user specified FROM-TO period converted to YYYY
|6-14|Transmitter’s Federal Employer Identification Number (FEIN)|Enter the transmitter’s Federal Employer ID number. \\Enter only numeric characters. Omit hyphen, prefixes & suffixes.
|15-18|Taxing Entity Code|Constant “UTAX”
|19-23|Blank|Fill with blanks
|24-73|Transmitter Name|Enter the name of the organization submitting the file. \\Enter the name exactly as the Employer is registered with the state Unemployment Insurance agency.
|74-113|Transmitter Street|Enter the street address of the organizationsubmitting the file.
|114-138|Transmitter City|Enter the city of the organization submitting the file.
|139-140|Transmitter State|Enter the standard two character FIPS postal abbreviation.
|141-153|Blank|Fill with blanks
|154-158|Transmitter Zip Code|Enter a valid zip code
|159-163|Transmitter Zip Code Extension|Use this field as necessary for the four digit extension of the zip code. \\Include hyphen in position 159. \\If unknown, fill with blanks.
|164-193|Transmitter Contact|Enter the title of individual from transmitter's organization who is responsible for the accuracy and completeness of the wage report.
|194-203|Transmitter Contact Telephone Number|Enter the telephone number where the transmitter's contact can be reached
|204-207|Telephone Extension/Box|Enter transmitter's telephone extension or message box.
|208-276 CO|Not required by the State of Colorado

!Record Name: Code B - Authorization Record
||Column||Description||Source
|1-1|Record Identifier|Constant ‘B’
|2-5|Payment Year|Enter the year this report is being prepared for
|6-14|Transmitter’s Federal EIN|Enter only numeric characters.  \\Derived from the BASIC EIN (seq 2010) [IDFDV] Field Identifier.
|15-22|Computer|Enter the manufacturer’s name.  \\Derived from the ‘BASIC COMPUTER’ (seq 2020) [IDFDV] Field Identifier.
|23-24|Internal Label|Enter ‘SL’, ‘NS’, ‘NL’, ‘AL’, or blank for diskette.  \\Derived from the ‘BASIC INTERNAL LABEL’ (seq 2100, first 2 characters) [IDFDV] Field Identifier.
|25-25|Blank|Fill with blanks
|26-27|Density|Enter ‘16’, ‘62’, ‘38’, or blank for diskette.  \\Derived from the ‘BASIC DENSITY’ (seq 2110) [IDFDV] Field Identifier.
|28-30|Recording Code (Character Set)|Enter “EBC’, or ‘ASC’.  \\Always ‘ASC’ for diskette.  \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, first 3 characters) [IDFDV] Field Identifier.
|31-32|Number of Tracks|Enter ‘09’, or ‘18’, or blanks for diskette.  \\Derived from the ‘BASIC RECORDING MODE’ (seq 2120, fourth and fifth character) [IDFDV] Field Identifier.
|33-34|Blocking Factor|Enter the blocking factor of the file.  Not to exceed 85. \\Enter blanks for diskette.  \\Derived from the ‘BLOCKING FACTOR’ (seq 3050) [IDFDV] Field Identifier.
|35-38|Taxing Entity Code|Constant ‘UTAX’
|39-146|Blank|Fill with blanks
|147-190|Organization Name|Enter the name of the organization who the media should be returned to.  \\Derived from the ‘BASIC NAME’ (seq 2040) [IDFDV] Field Identifier.
|191-225|Street Address|Enter the street address of the organization who the media should be returned to.  \\Derived from the ‘BASIC ADDRESS’ (seq 2050) [IDFDV] Field Identifier.
|226-245|City|Enter the City of the organization who the media should be returned to.  \\Derived from the ‘BASIC CITY’ (seq 2060) [IDFDV] Field Identifier.
|246-247|State|Enter the standard two-character FIPS postal abbreviation. \\Colorado's Code is 08 \\Derived from the ‘BASIC STATE’ (seq 2070) [IDFDV] Field Identifier.
|248-252|Blank|Fill with blanks
|253-257|ZIP Code|Enter a valid ZIP code.  \\Derived from the ‘BASIC ZIP CODE’ (seq 2090) [IDFDV] Field Identifier.
|258-262|ZIP Code extension|Enter the four-digit extension of ZIP code, including the hyphen, in position 258.  \\Derived from the ‘BASIC ZIP EXTN’ (seq 2080) [IDFDV] Field Identifier.\\   \\Clients must include the hyphen (‘-‘) when defining the [IDFDV] Seq 2080
|263-275|Blank|Fill with blanks

!Record Name: Code E - Employer Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘E’
|2-5|Reporting Year|Enter the year the report is being prepared for
|6-14|Federal Identification Number (FEIN)|Enter the tranmitter's FEIN.  Only numeric characters.  Omit hyphens, prefixes and suffixes. \\Derived from the [IDGV] State SUI Registration
|15-23|Blank|Fill with blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency.  \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street address of the employer's mailing address.  \\Derived from the Entity Location.
|114-138|Employer City|Enter the City of the employer's mailing address.  \\Derived from the Entity Location
|139-140|Employer State|Enter the appropriate FIPS postal numeric code.  \\Derived from the Entity Location
|141-148 CO|Blank|Fill with blanks
|149-153|ZIP code extension|Enter the four digit extension of ZIP code, if applicable.  Include the hyphen in position 149 \\Derived from the Entity Location
|154-158|ZIP code|Enter a valid ZIP code \\Derived from the Entity Location.
|159-159|Blank|Fill with blanks
|160-160|Type of Employment|Enter A, H, M, Q, R, or X \\Derived from [IDFDV] Field Identifier ‘TYPE OF EMPLOYMENT’
|161-162|Blocking Factor|Enter the blocking factor of the file.  Not to exceed 85.  \\Enter blanks for diskette
|163-166|Establishment Number or Coverage Group/PRU|Enter either the establishment number of the coverage group/PRU, or fill with blanks \\Derived from the Field Identifier ESTABLISHMENT NUMBER
|167-170|Taxing Entity Code|Constant ‘UTAX’
|171-172|State Code|Enter the appropriate FIPS postal numeric code.  \\Colorado's Code is 08
|173-187|State Unemployment Insurance Account Number|Enter the State UI employer account number \\Derived from the IDGV State SUI Registration.
|188-189|Reporting Period|Enter the last month of the calendar quarter the report applies to.  Such as: 03, 06, 09, or 12
|190-190|No Workers/No Wages|Enter ‘0’ to indicate that the ‘E’ record will not be followed by the ‘S’ employee records.  \\Enter ‘1’ to indicate that the E record will be followed by ‘S’ employee records.
|191-255 CO|Not required|Fill with blanks
|256-256|Foreign Indicator|If data in positions 74-158 is for a foreign address, enter the letter ‘X’, otherwise leave it blank. \\Derived from [IDFDV], Field Identifier: ‘FOREIGN ADDR INDICATOR’
|257-257|Blank|Fill with blanks
|258-266|Other EIN|Enter Blanks if no other EIN was used \Derived from [IDFDV], Field Identifier: ‘OTHER EIN’
|267-276|Blank|Fill with blanks

!Record Name: Code S – Employee Wage Record (Required)
||Column||Description||Source
|1-1|Record Identifier|Constant ‘S’
|2-10|Social Security Number|Enter the employee’s full nine-digit SSN. Do not drop the leading zeros. \\If not known, enter ‘I’ in position 2 and fill with blanks
|11-30|Employee Last Name|Enter the employee's last name.
|31-42|Employee First Name|Enter the employee's first name.
|43-43|Employee Middle Initial|Enter the employee's middle initial.  Leave blank if no middle initial
|44-45|State Code|Enter the appropriate FIPS postal numeric code.  \\Colorado's Code is 08
|46-63 CO|Not Required|Fill with blanks
|64-77|State QTR Unemployment Insurance Total Wages|Enter the quarterly gross wages paid.  Include all tip income.  \\Derived from the 7200 [IDFDV] Field Identifier.
|78-142 CO|Not Required|Fill with blanks
|143-146|Taxing Entity Code|Constant ‘UTAX’.
|147-161|State Unemployment Insurance Account Number|Enter the State UI employer account number \\Derived from the SUI Registration Number defined on IDGV. 
|162-176|Unit/Division Location/Plant Code\\   \\The ID assigned to identify wages by work site
|177-204 CO|Not Required|Fill with blanks
|205-206|Seasonal Indicator|State Specific Data.  If not used, enter blanks
|207-214 CO|Not Required|Fill with blanks
|215-220|Reporting Quarter and Year|Enter the last month and year for the calendar period this report applies to.  Example: 0620YY for Apr-June 20YY
|221-276 CO|Not Required|Fill with blanks


!Record Name: Code T - Total Record	
||Column||Description||Source
|1|Record Identifier|Constant ‘T’
|2-8|Total Number of Employees|Enter the total number of ‘S’ records reported since the last ‘E’ record
|9-12|Taxing Entity Code|Constant ‘UTAX’
|13-26 |State QTR Total Gross Wages for employer|Enter the total quartertly gross wages subject to all taxes.  \\Total of this field on all ‘S’ records since the last ‘E’ record
|27-40|State QTR Unemployment Insurance Total Wages for Employer|Enter the total quarterly gross wages subject to State unemployment tax.  Include all tip income.  \\The total of this field on all ‘S’ records since the last ‘E’ record
|41-54|State QTR Unemployment Insurance Excess Wages for employer|Enter the total quartertly wages in excess of the State UI taxable wage base. \\  Total of all ‘S’ records since the last ‘E’ record
|55-68|State QTR Unemployment Insurance Taxable Wages for Employer|Enter the quartertly UI total wages less state quartertly UI excess wages. \\ Total of all ‘S’ records since the last ‘E’ record 
|69-81|Quarterly Tip Wages for Employer|Enter all tip income. \\ Total of this field on all ‘S’ records since the last ‘E’ record
|82-87|UI tax rate this quarter|Enter the employer UI rate for this reporting period.  \\Format: One decimal point followed by 5 digits, such as 2.8% = .02800’
|88-100|State QTR UI taxes due|Enter the total UI taxes due.  \\Derived from the quartertly state UI taxable wages multiplied by the UI tax rate
|101-144|Not required|Fill with zeroes
|145-148|Not required|Fill with blanks
|149-159|Not required|Fill with zeroes
|160-163|Not required|Fill with blanks
|164-226|Not required|Fill with zeroes
|227-233|Month 1 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 1st month of the reporting period.
|234-240|Month 2 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 2nd month of the reporting period.
|241-247|Month 3 Employment for Employer|Enter number of covered employees who worked or received pay for the pay period including the 12th day of the 3rd month of the reporting period.
|248-276|Not required|Fill with blanks


!Record Name: Code F - Final Record	
||Column||Description||Source
|1-1|Record Identifier|Constant ‘F’
|2-11|Total Number of Employees in File|Enter the total number of ‘S’ records in the entire file
|12-276|Not required|Fill with blanks
 
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![Notes|Edit:Internal.Tax Reporting - CO]
[{InsertPage page='Internal.Tax Reporting - CO' default='Click to create a new notes page'}]