Tax Reporting - AR
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Arkansas Annual and Quarterly Reporting#

What's New for Tax Year 2011#

The following changes have been noted for reporting W2 wages to the Federal Government:

Set Up#

This document contains abbreviated set up requirements for the specific state only, please refer to the general document (US_Annual_Qtrly_Reporting_GEN) for other set up procedures that may also be required.

IDGV - State Registration#

State File Procedures#

Annual W2 Wage Reporting – EFW2 (Formerly MMREF1) Format#

The user must run RPYEU and select the following to generate Arkansas State file information:
Report List Filters, Select State:Arkansas, USA
Parameters, Annual Form Code:(example: use standard form code‘HL$US-W2-2012’)
Parameters, Period Type:Year
Parameters, Period End Date:Year End Date (i.e. 31-Dec-2011)
Parameters, Media Format:State File Format

The Directory and Media File Name parameters must be populated or an output file will not be produced.

Annual W2 Magnetic Media File EFW2 Layout #

There are Arkansas specific requirements which are not the standard record format.

Quarterly UI Wage - ICESA Format #

Quarterly UI Wage Magnetic Media File Format - ICESA Layout#

(Please note that the following ‘Not Required’ fields may or may not always contain BLANKS). Note that columns coded with 'AR' indicate that they are an Arkansas specific requirement which is not the standard record format.

Record Name:Code E - Employer Record #

ColumnDescription
1-1Record Identifier

Constant ‘E’
2-5Payment Year

Tax Year for which this report is being prepared
6-14Federal EIN

Enter only numeric characters

Derived from the IDGV State SUI Registration
15-23Blanks
24-73Employer Name

Enter the first 50 positions of the employer’s name exactly as registered with the state UI agency

Derived from the Entity
74-113Employer Street Address

Enter the street address of the Employer

Derived from the Entity Location
114-138Employer City

Enter the city of employer’s mailing address

Derived from the Entity Location
139-148Employer State

Enter the standard two character FIPS postal abbreviation of the employer’s address

Derived from the Entity Location
149-153ZIP code extension

Enter four digit extension of ZIP code, including the hyphen in position 149

Derived from the Entity Location
154-158- ZIP code

Enter a valid ZIP code

Derived from the Entity Location.
159-159 ARName Code

Constant ‘S’ to indicate that surname appears first
160-160Type of Employment

‘A’, ‘F’, ‘H’, ‘M’, ‘Q’, ‘R’, or ‘X’

Derived from IDFDV screen, Field Identifier: ‘TYPE OF EMPLOYMENT’
161-162Blocking Factor

Enter blocking factor of the file, not to exceed 85

Enter blanks for diskette
163-275 ARBlanks.

Record Name:Code S – Employee Wage Record #

ColumnDescription
1-1Record Identifier

Constant ‘S’
2-10Social Security Number

Employee’s social security number; if not known, enter ‘I’ in position 2 and blanks in position 3-10
11-37 AREmployee Name

Enter employee name as per Name Code ‘S’ (surname first, followed by first name)
38-123 ARBlanks
124-125 ARState Code

Use standard FIPS postal numeric code

Constant ‘05’ for Arkansas
126-127 ARBlanks
128-131 ARReporting Period

Month end date of the quarter for which this report is being prepared (i.e. 0903 for third quarter of 2003)
132-140 ARState Quarterly Total Wages

Enter total wages subject to state tax
141-164 ARBlanks
165-176 ARState Unemployment Insurance Account Number

Enter the DIR tax account number

SUI Registration Number from IDGV
177-275 ARBlanks

Notes#

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