[{TableOfContents }]

!!!Arkansas Annual and Quarterly Reporting
 
!!Set Up
This document contains abbreviated set up requirements for the specific state only.  Please refer to the general document ([Tax Reporting - US General]) for other set up procedures that may also be required.

!IDGV - State Registration
*The [IDGV Definition|IDGV#DefinitionTab] tab must be set up for 'State Registration' for State/Province:Arkansas
*The [IDGV Variables|IDGV#VariablesTab] tab must be set up for 'State Registration' for State/Province:Arkansas
**'W2 STATE MEDIA FILING'- AR state accepts W2 wage report with federal and other state information, therefore, the Media Filing variable can be set to '01', which will include state information in the federal file.  (However, it must be set to '02' if a W2 magnetic media file is required for the state of AR only.)

!!State File Procedures
*The Arkansas Department of Revenue accepts filing of W-2s via magnetic media using the EFW2 format.
*The Arkansas Department of Labor also accepts UI wage filing via media using the [ICESA] format.	
*The required Record codes are: Code RA, RE, RW, RS, RT, RF.  Record codes RO and RU are optional.  DO NOT SUBMIT AN RV RECORD.  
* For UI reporting, the required Record Codes are E and S.
*Arkansas State requires to file the AR State file by itself, therefore, [IDGV] must be set up as follows:
**For State Registration of Arkansas, the [IDGV Variables|IDGV#VariablesTab] tab:
***'W2 STATE MEDIA FILING' 02 - State requires its own file, do not include other state information in the state file

!Annual W2 Wage Reporting – EFW2 Format
[RPYEU] must be run with the following report parameters and filters defined to generate the Federal file information: \\ \\

__RPYEU Report Parameters__
|Annual Form Code|Use standard form code, such as 'HL$US-W2-YYYY'
|Period Type|Mandatory. Defines the period type.  Enter "Year" for Annual reporting and "Quarter" for quarterly reporting.
|Period End Date|Mandatory.  Defines the end date of the reporting period.
|Media Format|Mandatory.  Defines the Federal file format for SSA reporting (includes 'RW' and 'RS' records).
|Directory Name| Mandatory.  Defines the name of the government Magnetic Media file.  Must be defined or an output file will not be produced
|Media File Name|Mandatory.  Defines the media file name of the data being uploaded.  Must be defined or an output file will not be produced

__RPYEU Report Filters__
|Select State: Arkansas, USA

!!State Magnetic Media Reporting – EFW2 Format
!Record Name: Code RA – Submitter Record 
[{InsertPage page='W2_EFW2_RECORD_RA'}]
\\ 
!Record Name: Code RE – Employer Record 
[{InsertPage page='W2_EFW2_RECORD_RE'}]
\\ 
!Record Name: Code RW – Employer Record 
[{InsertPage page='W2_EFW2_RECORD_RW'}]


!Record Name: Code RS - State Record
__Specific to the State of Arkansas__
||Position||Description||Source
|1-2|Record Identifier|Constant "RS"
|3-4|State Code|Enter the appropriate FIPS Postal Numeric Code. Arkansas Postal Numeric Code is "05" \\System derived from the State being reported.  
|5-9|Taxing Entity Code|Not required
|10-18|Social Security Number|Enter the employee's SSN.\\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier 
|19-33|Employee First Name|Enter the employee's first name. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-FIRST-NAME’ (seq 2510)
|34-48|Employee Middle Name or Initial|Enter the employee's middle name or initial. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-MIDDLE’ (seq 2520)
|49-68|Employee Last Name|Enter the employee's last name. Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LAST-NAME’ (seq 2530)
|69-72|Employee Suffix|Derived from [IDFDV], Field Identifier: ‘W2-EE-SUFFIX’ (seq 2540)
|73-94|Employee Location Address|Enter the employee's location address (attention, suite, room number, etc. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-LOCN-ADDR’ (seq 2600)
|95-116|Employee Delivery Address|Enter the employee's delivery address (street or post office box). \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-DELIV-ADDR’ (seq 2610)
|117-138|Employee City|Enter the employee's city. \\Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-CITY’ (seq 2620)
|139-140|Employee State Abbreviation|Enter the employee's  state. Use a standard postal abbreviation. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-STATE’ (seq 2630)
|141-145|Employee ZIP Code|Enter the employee's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP’ (seq 2640)
|146-149|Employee ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-ZIP-EXT’ (seq 2650)
|150-154|Blank|Fill with blanks
|155-177|Employee Foreign State/Province|If applicable, enter the employee’s foreign state or province. \\ Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-STATE’
|178-192|Employee Foreign Postal Code|If applicable, enter the employee’s foreign postal code. \\Left justify and fill with blanks. Otherwise, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-F-POSTAL’
|193-194|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code. \\Derived from [IDFDV], Field Identifier: ‘W2-EE-COUNTRY’
|195-196 AR|Optional Code|Fill with blanks
|197-202|Reporting Period|Enter the last month and four-digit year for the calendar quarter that this report applies. \\ __Applies to unemployment reporting.__
|203-213|State Quarterly Unemployment Insurance Total Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|214-224|State Quarterly Unemployment Insurance Total Taxable Wages|Right justify and zero fill. \\ __Applies to unemployment reporting.__
|225-226|Number of Weeks Worked|Defined by State/local agency. \\ __Applies to unemployment reporting.__
|227-234|Date First Employed|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|235-242|Date of Separation|Enter the month, day and four-digit year. \\ __Applies to unemployment reporting.__
|243-247|Blank|Fill with blanks.  Reserved for SSA use.
|248-267|State Employer Withholding Account Number|Enter the 9-digit Kansas Withholding Tax number FEIN.  Left justify and fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-STATE-REGIST’ for the reporting State\\    \\When RPYEU is run, if the Media Format = ‘State SUI File Format’, then this field contains the SUI Registration Number from [IDGV] screen for the SUI Registration of the state.
|268-273|Blank|Fill with blanks
|274-275|State code|Enter the appropriate FIPS postal numeric code. \\Numeric code for Kansas is "20". \\Derived from the state being reported
|276-286|State Taxable Wages|Taxable Wages for Kansas. Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-WAGE-HOME’(7020) and ‘W2-ST-WAGE-WORK’ (7030)
|287-297|State Income Tax Withheld|Kansas Income Tax Withheld. Right justify and zero fill. Applies to income tax reporting. \\Derived from [IDFDV], Field Identifier: ‘W2-ST-TAX-HOME’ (7040) and ‘W2-ST-TAX-WORK’ (7050)
|298-307 KS|Other State Data|Defined by State/local agency. \\Left justify and fill with blanks. Applies to income tax reporting.
|308|Blank|Fill with blanks
|309-319 KS|Local Taxable Wages|Right justify and zero fill. \\ Applies to income tax reporting.
|320-330 KS|Local Income Tax Withheld|Right justify and zero fill. \\Applies to income tax reporting.
|331-337|State Control Number|Left justify and fill with blanks. \\Applies to income tax reporting.  
|338-412|Supplemental Data 1|Required.  Enter the EIN of the company as reported in the Code RE Record. \\Numeric characters only.  Omit hyphens.  \\Left justify and fill with blanks
|413-487|Supplemental Data 2|Required.  Enter the eleven (11) digit State of Arkansas ID number. Omit hyphens.  \\Left justify and fill with blanks  
|488-512|Blank|Fill with blanks.  Reserved for SSA use.

!Record Name: Code RT – Total Record 
[{InsertPage page='W2_EFW2_RECORD_RT'}]
\\ 

!Record Name: Code RF - Final Record
[{InsertPage page='W2_EFW2_RECORD_RF'}]



!!State Quarterly UI Wage Reporting - ICESA Format 
[RPYEU] must be run with the following report parameters and filters selected to generate the Arkansas State file information: \\ \\

|Annual Form Code|Use the current annual form code, HL$US-W2-YYYY, provided by High Line. The Variables must be entered on this form code for specific use in the installation.
|Quarterly Form Code|Must be defined in order to produce the UI file in the [ICESA] format. Use the supplied Form Code 'HL$US-QTR-2013'. The 'Variables' needs to be entered in this form code for specific use in your installation.
|Period Type|Select Quarter
|Period End Date|Enter the quarter end date, in the format of DD-MMM-YYYY
|Media Format|State SUI File Format
|Directory Name|Must be defined or an output file will not be generated.
|Media File Name|Must be defined or an output file will not be generated.

_RPYEU Report Filters__
|Select State|Arkansas, USA
 
!Quarterly UI Wage Magnetic Media File Format - ICESA Layout
Please note that the following 'Not Required' fields may or may not always contain BLANKS.

%%Information: Note that columns coded with 'AR' indicate that they are an Arkansas specific requirement which is not the standard record format.%%

!Record Name:Code E - Employer Record 	
||Column||Description||Source
|1-1|Record Identifier|Constant 'E'
|2-5|Payment Year| \\Tax Year for which this report is being prepared|
|6-14|Transmitter’s Federal Identification Number|Enter the transmitter's FEIN.  Nnumeric characters only.  Omit hyphens, prefixes and suffixes.  \\Derived from the ‘TRAN EIN’ (seq 1010) [IDFDV] Field Identifier. \\Derived from the the [IDGV] State SUI Registration
|15-23|Blanks
|24-73|Employer Name|Enter the first 50 positions of the employer’s name, exactly as registered with the state UI agency.  \\Derived from the Entity.
|74-113|Employer Street Address|Enter the street address of the employer's mailing address.  \\Derived from the Entity Location.
|114-138|Employer City|Enter the City of the employer's mailing address.  \\Derived from the Entity Location
|139-148|Employer State|Enter the appropriate FIPS postal __numeric__ code.  \\Pennsylvania numeric code is "42".  \\Derived from the Entity Location
|149-153||Employer ZIP Code|Enter the employer's ZIP code. For a foreign address, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’ (seq 2640)
|154-158|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. Include the hyphen in position 149. \\If not applicable, fill with blanks. \\Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’ (seq 2650)
|159-159 AR|Name Code|Constant 'S' to indicate that surname appears first
|160-160|Type of Employment|Enter 'A', 'F', 'H', 'M', 'Q', 'R', or 'X' \\Derived from the [IDFDV], Field Identifier: 'TYPE OF EMPLOYMENT'
|161-162|Blocking Factor|Enter the blocking factor of the file.  Not to exceed 85. Enter blanks for diskette
|163-275 AR|Blank|

!Record Name:Code S - Employee Wage Record 
||Column||Description||Source       
|1-1|Record Identifier|Constant 'S'
|2-10|Social Security Number|Enter the employee's SSN. If not known, enter 'I' in position 2 and blanks in positions 3-10 \\If an invalid SSN is encountered, this field is entered with zeroes. \\Derived from [IDFDV] W2-EE-SSN Field Identifier

|11-37 AR|Employee Name|Enter the employee's name as per Name Code 'S' (surname first, followed by first name)
|38-123	AR|Blank|
|124-125 AR|State Code|Enter the standard FIPS postal numeric code. Constant '05' for Arkansas
|126-127 AR|Blank|
|128-131 AR|Reporting Period|Enter the month end date and the year of the quarter this report is being prepared for in the format of MMYY 
|132-140 AR|State Quarterly Total Wages|Enter the total wages subject to state tax
|141-164 AR|Blank|
|165-176 AR|State Unemployment Insurance Account Number|Enter the DIR tax account number \\Derived from the SUI Registration Number from [IDGV]
|177-275 AR|Blank|

----
![Notes|Edit:Internal.Tax Reporting - AR]
[{InsertPage page='Internal.Tax Reporting - AR' default='Click to create a new notes page'}]