FLSA ADJUST#

Time Rule Overview#

The purpose of this time rule is to ensure that when time is brought into payroll, the correct adjustments are made so that the time is allocated to the appropriate FLSA period. This was originally designed for employees that work a 9/80 calendar period and the FLSA period ends on a specific day.

In order to use this time rule there is set up required.

• Create a pay component called ‘FLSA Adjust Hrs’. This PC will be used to track the ‘hours’ side of the FLSA Adjustment.
• Create a pay component called ‘FLSA Adjust Earnings’. This PC will be used to track the ‘earnings’ side of the FLSA Adjustment.
  Ensure that these pay components are placed in the appropriate FLSA elements (FLSA REG HRS. FLSA REG EARNS and GROSS).
• Create a time code called ‘FLSA ADJUST’. This time code should be tied to the pay component created in the previous step.
• In IDWR for the appropriate work rule (e.g. HOURLY 9-80) setup the time rule called FLSA_ADJUST

The key attributes for creating the time rule are :

• From Time - the time of day when the FLSA period ends
• Day Of Week - the day of the week when the FLSA period ends
• Time Code - used for creating the offsetting entries to get the worked time into the correct FLSA period. The FLSA ADJUST time code created in the earlier steps should be specified here.
• Targeted Time Code Sets - FLSA ADJUST HRS (The time code set should contain any time that can contribute to FLSA (e.g. worked or leave time). At a minimum, regular hours should be included in this time code set.

When the FLSA end date is the last day of the pay period, the negative adjustment will be applied in the current pay period. When the next pay period time sheet is processed, the time rule applies the positive entry on the first day of the pay period.

Other time rules should not target this time code. If the FLSA adjustment time code is not targeted then they will not be affected.

FLSA ADJUST Example:

• Employee works a 9/80 calendar
• Pay Period Start: 11-Oct-2008
• Pay Period End: 24-Oct-2008
• Employees clock in and out for lunch
• During the first week of the pay period, the employee works as follows:
• Week 1: Monday to Thursday, EE works 9 hours/day; On Friday, EE works 8 hours/day
• Week 2: Monday to Thursday, EE works 9 hours/day; On Friday, EE is off
• FLSA Period Ends on Friday October 17th, 2008
• The timesheet entries tab will display the regular time for the week. The result of the time rule will be visible on the ‘View Audit’ and ‘Totals’ tab of IPTS.
• In this example, the FLSA period ends on Friday October 17th, 2008

Time Sheet Entries

Mon Oct 13th - Total Hrs Worked = 9
Tue Oct 14th - Total Hrs Worked = 9
Wed Oct 15th - Total Hrs Worked = 9
Thur Oct 1th - Total Hrs Worked = 9
Total Hours Worked = 36 hrs

Fri Oct 17th - Total Hrs Worked = 8

When the time rule is applied, the following entries are created (and visible on the VIEW AUDIT) tab of the time sheet. Note that the time above the cutoff FLSA period (e.g. 12:00pm) is coded against the time code FLSA ADJUST as a negative amount for the day of the week when the FLSA period ends (e.g. Friday October 17th, 2008). The amount of time from the cutoff period (12:00pm) to the end of the shift/time the employee clocks out time (13:00pm-17:00) is four hours. Therefore the system will move the time from one day (17-Oct-2008) and adds it to the next day (18-Oct-2008).

Time Rule Calculations

The system will automatically adjust the FLSA hours from one day to the next (e.g Negative four hours from Oct 17th 2008 and positive four hours on Oct 18th 2008)

When the timesheets are brought into IPPH, the FLSA adjustment hours are coded against the correct date.