Payroll Terminology#

[A]#

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Allocation

A means to determine benefit costs (employer contributions/portions). This can be done through one of two methods, either ‘Burden’ or ‘Fringe’.

[B]#

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Burden

Refers to estimate percentages (e.g. 10% or 20%) for the ‘fringe’ costs against labor costs. If an interface file is to be created then the G/L file format must be defined in the Interface Formats (IDIF) form.

[C]#

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Calendars

Schedules that define the periods of time, needed to plan and manage human resource activities such as monthly benefits administration, as well as financial information such as general ledger periods.

[D]#

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No Terminology

[E]#

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No Terminology

[F]#

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Fair Labor Standards Act (FLSA)

Establishes a federal minimum hourly wage that requires the payment of overtime compensation at one-and-half times an employee’s “regular rate” for all hours worked in excess of 40 per week.

Fringe Allocation

Refers to the process of splitting ‘fringe’ costs (e.g. payroll employer tax and/or benefit expenses) to the cost centers in the same proportion that the earnings or time are being expensed.

[G]#

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G/L Accounts

Short names or abbreviations that point to a more detailed account or account mask.

General Ledger Company

The entity legally responsible for the accounting of the organization and that reports the organization in its general ledger and accounting journals.

[H]#

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No Terminology

[I]#

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No Terminology

[J]#

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No Terminology

[K]#

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No Terminology

[L]#

Labor G/L

See Pre Payroll Distribution

Leave Line Details

Leave Line Details are the specific attendance components affected by a leave line transaction.

Load Pay Lines

The function that provides a means to import transactions into the system via an external data source.

[M]#

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No Terminology

[N]#

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No Terminology

[O]#

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No Terminology

[P]#

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Pay Components

Any identifiable components of a pay, or any item that needs to be stored or totaled.

Pay Disbursement Process

Takes the results of one or more pay runs and creates the necessary tables that will be used in the check/deposit form printing, direct deposit interface file creation, processes, and related reporting.

Pay Lines

Individual pay transactions of a pay header.

Post Payroll Distribution

The costing of employee earnings, employee deductions, employer contributions, and employee net pays that have been calculated, and approved, for a pay run or several pay runs. (AKA - A Payroll G/L)

Posting Date Method

Controls the accounting period to which general ledger entries are to be attributed, and by default, entries for a pay period are allocated based on the type of payment

Pre Payroll Distribution

Used if it is necessary to account for labor costs prior to the processing of the payroll cycle, perhaps on a daily or weekly basis, and is usually needed to support a separate costing system or Personality’s Financial Cost Control application. (AKA Labor G/L)

[Q]#

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No Terminology

[R]#

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No Terminology

[S]#

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No Terminology

[T]#

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No Terminology

[U]#

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No Terminology

[V]#

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No Terminology

[W]#

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Worker’s Compensation Authority

Collects money based on the payrolls of the employers in each state/province, the money collected goes into an ‘Accident Fund’, WC then pays compensation costs out from this fund.

[X]#

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No Terminology

[Y]#

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No Terminology

[Z]#

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No Terminology

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Notes #

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