Human Resources Terminology#
[A]#
- Aliases
- Used to record alternate names by which an employee may be known.
- Assignments
- The working arrangements for an employee to perform a specific job in a particular place in the organization.
- Authorization
- A security feature that enables an organization to control access to employees’ information.
- Authorization Areas
- Divides an organization into areas in order to have employees’ information secured from unauthorized user access.
[B]#
- Business Contacts
- Usually people from outside the organization such as trainers and instructors, sponsors, plan administrators, representatives, recruiters, etc.
[C]#
- Calendars
- Schedules, which define periods of time that are needed to plan and manage human resource activities such as monthly benefits administration, as well as financial information such as general ledger periods.
- Change Reason Code
- The rationale as to why information has been created or changed as of an effective date
[D]#
- Departments
- Divide the organization into manageable areas, defining the organization structure from a human resources management point of view.
[E]#
- Employee Contacts
- Usually emergency contacts, spouses, dependants and beneficiaries directly associated with an employee.
- Employment Record
- Defines the relationship an employee has with the organization and contains the information associated with that employment agreement: hire date, basic service dates and termination details.
- Employment Status
- Describes the condition of an employee’s employment with the organization (i.e. active, terminated, leave with pay, leave without pay, etc.) and is coded on the assignment record.
- Entity
- An independent organization or company that employs people. Entities are organizations that have a legal identity that corresponds to a company. (More commonly referred to outside the HHRM ePersonality world as ‘Company’)
[F]#
- Full Time Equivalence
- FTE is a factor that indicates how an employee’s weekly hours compares with the standard full-time number of hours from the work rule (if used) or the job.
An FTE factor of 1.0 indicates that this is a full time assignment. An FTE factor of less than 1.0 indicates a part-time assignment.
[G]#
- General Ledger Company
- The chart of accounts for an entity.
- Groups
- Defines policy implementations for a unit and are the components that determine the sets of employment and pay rules that must be applied to an employee when processing their work, pay, benefit, and attendance information
[H]#
- Human Resources Policies
- Pertain to the work agreement between the organization and its employees.
[I]#
- Identity
- Holds an employee's non date-sensitive information that is used to uniquely identify them in the organization and to the government (i.e. gender, birth date, legal name and identification).
- Industry Codes
- Derived from the North American Industry Classification Systems (NAICS). The NAICS is a common industry classification system developed by Statistics Canada, Mexico’s Estadística, Georgrafía e Informática and the Economic Classification Policy Committee of the United States Office of Management and Budget (U.S. Census Bureau).
[J]#
- Job
- Defined as a collection of responsibilities and duties associated to performing a function within each unit of the organization, which in turn determines employment rules.
[K]#
No Terminology
[L]#
No Terminology
[M]#
- Military Records
- Contain basic service information for an employee who has a prior (or current) employment history of some form of military service.
[N]#
No Terminology
[O]#
- Occupation Codes
- May be used to allow the tracking and reporting to internal or external sources for your organization’s classifications of jobs.
- Organization Levels
- Provide the ability to organize departments into many different reporting views of the organization.
[P]#
- Positions
- The building blocks of an organization chart that may be budgeted, filled and scheduled for work. These components define the structure required to run the organization’s operation.
[Q]#
No Terminology
[R]#
- Responsibility Level
- A security feature used to control access to an employee's information and also used for US Employment Equity reporting, in the case of Trainees.
[S]#
- Statistic Components
- May be used to store numeric information associated to an employee that may be used by payroll, benefit or attendance policies. This information is not date sensitive.
[T]#
- Termination Reason
- Specifies why an employment agreement ended.
[U]#
- Unit
- A union, a bargaining unit or a business sector of the organization that has a common set of employment rules and options.
[V]#
No Terminology
[W]#
- Work Rules
- Used to determine standard processing information required to create pay headers and transactions for an employee.
[X]#
No Terminology
[Y]#
No Terminology
[Z]#
No Terminology
