Human Resources Terminology#

[A]#

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Aliases

Used to record alternate names by which an employee may be known.

Assignments

The working arrangements for an employee to perform a specific job in a particular place in the organization.

Authorization

A security feature that enables an organization to control access to employees’ information.

Authorization Areas

Divides an organization into areas in order to have employees’ information secured from unauthorized user access.

[B]#

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Business Contacts

Usually people from outside the organization such as trainers and instructors, sponsors, plan administrators, representatives, recruiters, etc.

[C]#

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Calendars

Schedules, which define periods of time that are needed to plan and manage human resource activities such as monthly benefits administration, as well as financial information such as general ledger periods.

Change Reason Code

The rationale as to why information has been created or changed as of an effective date

[D]#

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Departments

Divide the organization into manageable areas, defining the organization structure from a human resources management point of view.

[E]#

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Employee Contacts

Usually emergency contacts, spouses, dependants and beneficiaries directly associated with an employee.

Employment Record

Defines the relationship an employee has with the organization and contains the information associated with that employment agreement: hire date, basic service dates and termination details.

Employment Status

Describes the condition of an employee’s employment with the organization (i.e. active, terminated, leave with pay, leave without pay, etc.) and is coded on the assignment record.

Entity

An independent organization or company that employs people. Entities are organizations that have a legal identity that corresponds to a company. (More commonly referred to outside the Personality world as ‘Company’)

[F]#

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Full Time Equivalence

FTE is a factor that indicates how an employee’s weekly hours compares with the standard full-time number of hours from the work rule (if used) or the job.

An FTE factor of 1.0 indicates that this is a full time assignment. An FTE factor of less than 1.0 indicates a part-time assignment.

[G]#

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General Ledger Company

The chart of accounts for an entity.

Groups

Defines policy implementations for a unit and are the components that determine the sets of employment and pay rules that must be applied to an employee when processing their work, pay, benefit, and attendance information

[H]#

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Human Resources Policies

Pertain to the work agreement between the organization and its employees.

[I]#

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Identity

Holds an employee's non date-sensitive information that is used to uniquely identify them in the organization and to the government (i.e. gender, birth date, legal name and identification).

Industry Codes

Derived from the North American Industry Classification Systems (NAICS). The NAICS is a common industry classification system developed by Statistics Canada, Mexico’s Estadística, Georgrafía e Informática and the Economic Classification Policy Committee of the United States Office of Management and Budget (U.S. Census Bureau).

[J]#

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Job

Defined as a collection of responsibilities and duties associated to performing a function within each unit of the organization, which in turn determines employment rules.

[K]#

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No Terminology

[L]#

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No Terminology

[M]#

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Military Records

Contain basic service information for an employee who has a prior (or current) employment history of some form of military service.

[N]#

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No Terminology

[O]#

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Occupation Codes

May be used to allow the tracking and reporting to internal or external sources for your organization’s classifications of jobs.

Organization Levels

Provide the ability to organize departments into many different reporting views of the organization.

[P]#

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Positions

The building blocks of an organization chart that may be budgeted, filled and scheduled for work. These components define the structure required to run the organization’s operation.

[Q]#

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No Terminology

[R]#

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Responsibility Level

A security feature used to control access to an employee's information and also used for US Employment Equity reporting, in the case of Trainees.

[S]#

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Statistic Components

May be used to store numeric information associated to an employee that may be used by payroll, benefit or attendance policies. This information is not date sensitive.

[T]#

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Termination Reason

Specifies why an employment agreement ended.

[U]#

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Unit

A union, a bargaining unit or a business sector of the organization that has a common set of employment rules and options.

[V]#

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No Terminology

[W]#

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Work Rules

Used to determine standard processing information required to create pay headers and transactions for an employee.

[X]#

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No Terminology

[Y]#

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No Terminology

[Z]#

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No Terminology

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Notes #

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