PR - Disbursement Message#

You may wish Personality to produce a message on employees’ checks or deposit slips. The creation of a UserCalc processed by UPDISB will set up an automatic ‘Check Message’.

The automatic check message function can be at the employee level using qualifications in the UserCalc. The messages may be seen for individual employees through the NOTES button on the Manage Disbursements form (IPDS).

There is an attribute on a UserCalc called UserCalc Usage. If the UserCalc Usage is ‘Disbursement Message’, the UserCalc will be executed for each disbursement created.

Any disbursement UserCalcs are not placed on the pay point.

If the message is for all employees, you must set up a User Variable of type CHAR, and RETURN this User Variable from the Disbursement User Calc. The users will have to go into the User Variable before each pay and reset the message or key in multiple user variable details with the proper effective date (based on pay issue date).

If the message is employee specific, then the value returned would have to be CHAR values derived logically in through the alphanumeric operand types.

The UserCalc example below will return the User Variable value (message) for all employees. The system will use the pay issue date to retrieve the corresponding effective date message (value).

imuc-updisb-msg.JPG

There can be multiple messages printed on the check/deposit form, one per UserCalc.

Example

There can be one general message for all employees created by one UserCalc. In addition, there may be another message created by a second UserCalc that will wish qualified employees a happy birthday.

The UserCalc Name is used in determining the order of the messages.

imvr-disb-message.JPG

Each message can be a length of 200 characters. The message is only limited by the space available on the physical check/deposit form. The messages created will be stored in the P2K_AM_NOTES table by the disbursement process.

In order for the system to show the message on IDPS, the user must define the note type as “UPDISB” on the define note type form (IMNT).

imnt-disb-message.JPG

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