- ‘All Or None’ ignores the deduction if there is insufficient gross. Typically used for items such as savings, bonds, charitable donations, United Way, credit union, etc.
- ‘As Much As Possible’ takes a partial deduction when there is insufficient gross. Typically used for items such as loan repayments, parking, union dues, etc. It is recommended that the Create Arrears toggle also be turned on with this setting, in order to generate an arrears transaction for any balance that could not be taken.
- 'Full With Advance' takes a full deduction and advances the employee any shortfall. Used for items such as insurance coverage. It is recommended that the Create Arrears toggle be turned on if an arrears transaction must be generated to recover the amount advanced to the employee on a subsequent pay.
X_DEDN_POSITIVE_RULE is a fixed lexicon with the following values:
| Saved Value | Displayed Value | Logic |
|---|---|---|
| 00 | All or none | When there are insufficient earnings to cover the deduction, UPCALC will not take any of the deduction. This choice is typically used for items such as savings, bonds, charitable donations, credit union, etc. Some of these deductions may require arrears to be generated, some will not. If the ‘Create Arrears' option is chosen, the system generates arrears under the original pay component for the entire amount of the deduction. The arrears are stored on the Maintain Sundry (IPSN) form to be recovered from the employee on the next pay to be processed. |
| 01 | As much as possible | When there are insufficient earnings to cover the deduction, UPCALC will deduct as much as possible from the gross pay amount. This is typically used for items such as loan repayments, parking, union dues, etc. This option is also often used for items like benefits or insurance, where it is preferable to obtain at least a partial contribution from the employee. If the ‘Create Arrears' option is chosen, the system generates arrears under the original pay component for the amount NOT taken. The arrears are stored on the Maintain Sundry (IPSN) form to be recovered from the employee on the next processed pay. |
| 02 | Full with advance | When there are insufficient earnings, UPCALC will take as much as possible of the deduction from the available gross and then advance money to cover the remaining deduction amount. In this way, the deduction will be taken in full. When UPCALC advances money, the deduction pay component is recorded with the full deduction amount. If the company wants to collect the advance money back, you should turn the ‘Create Arrears’ toggle on. When this option is chosen, the system generates arrears under the 'Recoverable Advance' pay component for the amount advanced to the employee. The arrears are stored on the Maintain Sundry (IPSN) form to be recovered from the employee on the next processed pay. |
