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LOAD CANDIDATE INFORMATION#

Processing Information#

The Load Candidate Information (LRCAPSI) screen is another extension of the LMTD and was built specifically for a client and is the companion process to XRAPPSI. The purpose of these two processes is to extract candidate information to provide to a third party, in this case PSI. PSI performs a background check on the candidate and sends a file back to the client with an indicator of Pass or Fail. The client then loads this file via LRCAPSI into eP. It is required that when an indicator of "Fail" is found that it set the Applicant Status to "Not Approved", which will also mark all applications to "Rejected".

These two processes are client-specific in the sense that the data provided in the source file must match the standards of PSI as this data is manipulated or used to derive column values that can be imported correctly into a system. Specifically, candidate codes less than 7 digits are left-padded with zeroes to ensure that candidate codes to be loaded are exactly 7 digits. This feature will be made more general in the near future so that other clients may use this.

Processing:

• if STATUS = "Eligible for Hire"
  • Candidate Status = "08" (Approved) - New lexicon value
  • this is needed to then generate a workflow email to the hiring manager
• if STATUS = "Not Eligible for Hire"
  • Candidate Status = "07" (Not Approved)
  • for all applications for this candidate:
    • Application Status = "80" (rejected)
    • Application Closed = date of processing
• if STATUS = "No Determination Made"
  • Candidate Status = "05" (Flagged)
  • this is needed to then generate a workflow email to the hiring manager

Step 1 - Define Interface Format in IDIF#

The source file layout needs to be defined as an interface format. The interface format is created and modified in the IDIF screen. Each line of the source file is read and divided into field values based on the field information table in this screen.

Field Name	Beg Pos	End Pos	Notes
Storeno	1	4	In eP this would be the Department Code
SSN	5	15	xxx-xx-xxxx
First Name	16	50
Last Name	51	85
Status	86	120	One of three options (see above)
Prime key	121	130	Candidate Code

Step 2 - Define Site Preferences in IMST#

Within the IMST screen, the administrator must define where the Extract and Load files are located and where the load functions are to write the exception files to. These locations are used by the functions to create and retrieve information. The customer can modify these values to represent any directory on their system, which is convenient.

The extract directory is defined using the EXTRCT DATA FLDR preference. The load directory is defined using the LOAD DATA FLDR preference. The ATTACHMENTS FLDR must be specified so the load functions know where to write the report exceptions log to.

If the full path is not specified here, then the path used by the HL Application Directory will apply. The user who is running the LRCAPSI must have Read/Write/Create access to this directory on the server.

Step 3 - Run LRCAPSI to load the file#

Launch the LRCAPSI function specifying the appropriate parameters as indicated below.

Step 4 - Review Report and Exception File for Results#

During the load process, all non-fatal exceptions as well as the number of insertions and updates (by table) are logged in the execution run logs. After the load process completes, a report is written to a text file indicating the number of records read, number of records bypassed, number of records processed, number of records that were bypassed because an identical one already existed in the table, and number of records updated/inserted by table. The report will display all non-fatal business exceptions encountered during the load with a record number indicating for which record the exception occurred. The report will also display the amount of time that was taken for the load process to complete.

There are 2 tiers of exceptions that can be generated during the load process. The first tier involves extracting and building data from the source file and the second involves processing the extracted data. However, there will only be ONE exception for each failed load. Basically, if the record fails to build data correctly, the program will not bother loading it so you will never see 2 exceptions for a single failed record load.

Exceptions generated while extracting and building data from the source file will indicate that the exception occurred while "reading data from file". Exceptions generated while processing the extracted data will indicate that the exception occurred while "loading data into the DB".

When a Null Pointer Exception (NPE) occurs during the load process, the entire stack trace to the NPE is captured and displayed as part of the exception message in the load report.

The report text file will be located in the directory which was specified in the IMST preference LOAD DATA FLDR.

Step 5 - Verify Data has been loaded#

If there are no exceptions in the report, you should navigate to the table(s) where the data was loaded and verify that the load was done correctly.

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Report Parameters#

Report Parameters
File Name	This field is the name of the file that has been placed on the server in the directory specified in the IMST record LOAD DATA FLDR. Mandatory
Interface Code	The Interface Code that was created in step 1 must be specified.
Allow Update	The lexicon values of this field are YES or NO. Selecting "NO" disallows the updating of existing records in the database. If there are new records in the load file, the program will still perform an insertion of these records into the destination table. In short, selecting "NO" for Allow Update does not allow you to run the program in trial as it only prevents existing records in the database from being updated. Selecting "YES" will update existing records in the database with changes found in the load file.
Allow Insert	The lexicon values of this field are YES or NO. By selecting "NO" LRCAPSI will not load any new records into the specified table. By selecting "YES" new records found in the load file will be inserted into the specified table.
Exception Level	The lexicon values of this field are 0 to 9. Allows you to specify the level of trace you wish to see in the report.