Position INTERFACE FILE#

The Position Interface File screen is used to import position codes into the software data structures.

Position Interface File data is maintained on the INF_CV_POSITIONS table.

ID

This field uniquely identifies the position record within the data base.

Position

This field identifies the position within the organization.

Position

Entity

This field displays the entity to which the position belongs.

Standing

Standing is used to indicate whether the record is active, frozen or obsolete.

Generic Position

Effective As Of/Expires On

If the position is temporary, these field indicate the dates the job is effective.

Change Reason

This field displays the ‘Change Reason’ code, which provides the rationale as to why information has been created or changed as of an effective date.

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Definition#

Title

This field displays the official or formal title of the position, defaulted from the job title.

Description 1/Description 2

These fields hold descriptions of the position.

Provide Public Service

This field indicates if the position is to be reported as ‘Provide Public Service’ on specific government reports (e.g. Official Language Report - REOLA).

Provide Internal Service

This field indicates if the position is to be reported as ‘Provide Internal Service’ on specific government reports (e.g. Official Language Report - REOLA).

Supervisory

This field indicates if the position is to be reported as ‘Supervisory’ on specific government reports (e.g. Official Language Report - REOLA).

Unit

This field displays the name of the unit to which this position belongs.

Department

This field displays the department in which the tasks take place.

Location

This is the location where the tasks are being performed.

Group

This field displays the group to which the position belongs.

Job

This field displays the job on which the position is based.

Person Code

This field identifies the employee associated with the position.

Range

This field provides range code associated with the position.

Work Rule

Work rules are used to determine standard payroll processing information required to create pay headers and transactions for an employee.

Reports to Position

This is the position to which this position reports.

Auth Area

The authorization area is a security feature that enables an organization to control access to information for this position.

Scale

This field display the scale/step code that will be used to default to an employee's assignment record.

Type

This field shows the type (i.e. executive, management, supervisory, etc.) of position being defined. This field is used in several legislated reports for the categorization of employees (EMIS, TWC).

Status

This field indicates whether the position is approved, not approved or obsolete.

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Compensation#

Scale/Step

These fields display the scale/step code that will be used to default to an employee's assignment record.

STD Hours Per Day

This field shows the standard hours per day required for this position.

Authorized FTE

This field displays the number of full time equivalent positions for which a commitment has been made by the organization

FTE Override Rule

This is the warning rule to be used if the total FTE of a position exceeds the authorized FTE when placing an employee into the position.

Default FTE

This is the default full time equivalence of positions for which a commitment has been made by the organization.

STD Hours Per Week

This field shows the standard hours per week required for this position.

STD Hours Per Pay

This field shows the standard hours per pay period required for this position.

Use FTE Wages

This field indicates the FTE wage for the position.

Wage Rate

The wage rate for the position is displayed in this field.

Basis

The rate basis is the unit of measure in which the associate wage rate is being stored or displayed (i.e.hourly, weekly, biweekly, semi-monthly, monthly or annually).

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Miscellaneous#

Job Points

For the purposes of using salary ranges ‘by formula’, position points may be assigned.

Overtime Exempt

This field indicates if the position is eligible for overtime.

Direct Wages

This field indicates whether all work done in this job is charged directly to a specific distribution (i.e. a work or job order, dept, cost center or account), regardless of who works on it

Assignment Required

If the toggle is ON, an employee must have a work assignment record (i.e. an authorization) that permits them to work in this position.

Approved On

The date the approval was given is indicated in this field.

Approved By

This field indicates who gave the approval.

Last Reviewed On

This date field indicates the last time the position was reviewed.

Suspended On

This date field indicates when the position was suspended.

Abolished As Of

This date field indicates when the position was abolished.

Legislation

The legislation the entity falls under is displayed here.

Occupation Group

This field identifies the occupation group the position belongs to.

WC Class

This field shows the Workers’ Compensation classification used to determine the WC category for reporting and WC contribution.

Language Class

Language classification is used to record any special language requirements of a position.

Org Chart Level

This field shows the level or tier of the organization chart on which this position should appear.

Responsibility Level

This field shows the responsibility level associated with the position.

Budget Rule

This field indicates whether the position is budgeted, not budgeted or encumbered.

Occupation

The occupation that the position is associated with is displayed in this field.

Industry

The industry associated with the position is displayed in this field.

Job Profile

The job profile associated with this position is displayed in this field.

Paydest Location Code

This field identifies the pay destination location.

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Premiums & Distributions#

Premium

This field identifies the premium associated with the position.

Basis

The rate basis is the unit of measure in which the associated rate is being stored or displayed for the defaulted premium rate. For example: hourly, weekly, biweekly, semi-monthly, monthly, or annual.

Rate

This field shows the premium rate that is defaulted from this premium.

Seq #

This field defines the sequential order of the distribution codes for this position

Distribution

This field shows part or all of the distribution code receiving the portion of costs. This is normally the distribution of the wages associated with the position.

Split Rule

The distribution split rule indicates whether the distribution is being split by a percentage, by flat amount or by a Distribution pick list of authorized assignments.

Percentage

If the split rule is ‘by percent’ this field indicates the percent.

Amount $

If the split rule is ‘by amount’ then indicate the amount in this field.

Additional

Start Date/End Dat

If the premium is for a limited time, these fields indicate the start and end dates of that time period.

GL Fund Code

The GL fund associated with the premium is displayed in this field

User Percent

If ‘Split By Percent’ has been selected as the split rule, then the user percentage will be displayed in this field.

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User Fields#

Value 1 - 10

This field is used for conversion. This value is applied against the user-defined field for each table which must have been previously defined in the P2K_AM_USER_FIELDS table.

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Notes #

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