[{TableOfContents }]
!!!MAINTAIN WORKER INFORMATION
Worker Information provides information such as when employees are pre-authorized for specific jobs in specific departments or when an employee has a work restriction such as “will not work on Saturday”.
* Job authorizations can be categorized and ranked
* Work restrictions can be total or partial - “will not” or “prefers not to”
* Work restrictions can be placed on hours, days or shifts
* Job Authorizations and Work Restrictions are entered on the same screen. It is not necessary to fill in the Work Restrictions area when entering a job authorization, and vice versa.
;[Person Code|PERSON_CODE]: This field shows the unique code or number assigned to this employee by the organization. Person_Code from [P2K_HR_IDENTITIES] is a 10-character alphanumeric mandatory field.
;[Work Division|WORK_DIVISION_CODE]: A subdivision of an operational entity in a physical location such as a plant, factory, mill, store, restaurant, theater, casino, police force, fire service, treatment plant, hospital, school or campus, overseen by a manager or director of operations. A work division is generally subdivided into a number of work areas where work is performed. This field is a user-defined code that uniquely identifies the work division, a subdivision within an entity. Work_Division_Code from [P2K_TS_WORK_DIVISIONS] is a 16-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[Seniority Date|SENIORITY_DATE]: This field shows the date that the employee will gain seniority in this assignment. Seniority_Date is an optional date you may manually enter or select a value from the calendar (F9).
;[Seniority Sequence|SENIORITY_SEQUENCE]: The order that the data must be displayed or processed Seniority_Sequence is a 5-character numeric optional field you may manually enter.
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!!Worker Preferences and Availability tab
;Availability
;[Worker Availability|WORKER_AVAILABILITY]: This field indicates whether the Worker is available to be scheduled. Worker_Availability is an optional field which you may fill from the fixed lexicon [X_WORKER_AVAILABILITY].
;[Selected Shift|TSS_ID_SELECTED]: This field indicates the employees selected shift they will be available to be scheduled into. Selected_Shift from [P2K_TS_SHIFTS] is a 10-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[Selected Work Area|TWA_ID_SELECTED]: This field indicates the selected Work Area for this employee. Selected_Work_Area from [P2K_TS_WORK_AREAS] is a 10-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[1st Pref Day Off|DAY_OF_WEEK_OFF_1]: This field indicates the 1st preferred day off for this employee. e.g. Monday, Tuesday, Weekdays, Weekends, etc. Day_Of_Week_Off_1 is an optional field which you may fill from the fixed lexicon [X_DAY_OF_WEEK].
;[2nd Pref Day Off|DAY_OF_WEEK_OFF_2]: This field indicates the 2nd preferred day off for this employee. Day_Of_Week_Off_2 is an optional field which you may fill from the fixed lexicon [X_DAY_OF_WEEK].
;[3rd Pref Day Off|DAY_OF_WEEK_OFF_3]: This field indicates the 2rd preferred day off for this employee. Day_Of_Week_Off_3 is an optional field which you may fill from the fixed lexicon [X_DAY_OF_WEEK].
;[# of Shifts per Week|DESIRED_SHIFTS_PER_WEEK]: Records the number of shifts this employee will work in a week. This is an optional numeric field.
;Selected Shift Bids: These fields show the specific shifts the employees is scheduled for based on day of the week. These fields are used by the [UTBPR] program to schedule an employee into a specific shift on a specific day of the week. 16-character alphanumeric codes field the user must manually enter or use the LOV from [P2K_TS_SHIFTS].
*[Sunday|TSS_ID_SUN]:This field indicates the employee's selected shift to work on a Sunday.
*[Monday|TSS_ID_MON]: This field indicates the employee's selected shift to work on a Monday.
*[Tuesday|TSS_ID_TUE]:This field indicates the employee's selected shift to work on a Tuesday.
*[Wednesday|TSS_ID_WED]:This field indicates the employee's selected shift to work on a Wednesday.
*[Thursday|TSS_ID_THURS]:This field indicates the employee's selected shift to work on a Thursday.
*[Friday|TSS_ID_FRI]:This field indicates the employee's selected shift to work on a Friday.
*[Saturday|TSS_ID_SAT]:This field indicates the employee's selected shift to work on a Saturday.
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!!Primary Assignment Information tab
The assignment information for this area is defaulted in from [P2K_HR_ASSIGNMENTS]. This information is updated each time the [UTBWO] program is run.
%%information This data is for viewing only and the user will not be able to edit the fields.%%
;[Status|STATUS_CODE]:The employee's assignment status displays in this field.
;[Job|JOB_CODE]:This field shows the job that the employee is hired to perform
;[Unit|UNIT_CODE]:This field shows the job that the employee is hired to perform
;[Department|DEPARTMENT_CODE]:This is the department to which the employee is assigned.
;[Work Rule|WORK_RULE_CODE]:This field displays the work rule code defined on the employee's assignment.
;[O/R Work Calendar|WORK_CALENDAR_CODE]:This field displays a work calendar if one has been provided on the assignment to override the work calendar defined on the work rule.
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!!Work Areas tab
A worker can be restricted to specific [Work Areas|WORK AREAS].
;[Work Area|WORK_AREA_CODE]:The worker is restricted to the [work area|WORK AREAS] defined in this field. Work_Area_Code from [P2K_TS_WORK_AREAS] is a 16-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[Work Station|WORK_STATION_CODE]: The worker is assigned to the work station listed in this field. Work_Station_Code from [P2K_TS_WORK_STATIONS] is a 16-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
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!!Authorized For tab
Workers can be authorized to work in different jobs and departments than those indicated on their assignments. This tab will allow to make those authorizations.
;[Job|JOB_CODE]:If the worker is authorized for a specific job outside of their assignment, that job will be indicated in this field. Job_Code from [P2K_CM_JOBS] is a 16-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[Department|DEPARTMENT_CODE]: If the worker is authorized for a specific department outside of their assignment, that job will be indicated in this field. Department_Code from [P2K_CM_DEPARTMENTS] is a 16-character alphanumeric optional field you may either manually enter or select a value from the LOV(F9) provided.
;[Authorization Type|AUTHORIZATION_TYPE]: This field categorizes the authorization into a specific type. Authorization_Type is an optional field which you may fill from the fixed lexicon [X_AUTHORIZATION_TYPE].
;[Start|START_DATE] /[End Dates|END_DATE]: If the authorization is only for a temporary time period, a Start and End Date may be defined. Start_Date and End_Date are optional date fields you may manually enter or select a value from the calendar (F9).
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!!Restrictions tab
The Restrictions tab ([P2K_TS_WORK_RESTRICTIONS]) allows you to indicate the worker’s preference on when they are available to work.
;[Type|RESTRICTION_TYPE]: This field will identify the worker’s restriction preference. Restriction_Type is an optional field which you may fill from the fixed lexicon [X_RESTRICTION_TYPE].
;[Start|START_DATE] / [End Date|END_DATE]: This field identifies the date the restriction is in effect.
;[Hrs. Per Week|HOURS_PER_WEEK]: If the restriction states that the worker will work for a certain amount of hours a day, those hours will be identified here.
;[No Earlier|NO_EARLIER_THAN] / [No Later|NO_LATER_THAN]: If the worker is not able to work before or past a certain time, that time will be identified in this field.
;[Not Available|NOT_AVAILABLE_ON]: If the worker is not available to work on a specific day of the week, that day will be identified in this field
;[Shift|SHIFT_CODE]: If the restriction is associated with a specific shift, that shift is identified in this field.
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!!Call Logs tab
If calls are logged in the time entry screens the details may be viewed here.
;[Call Placed On|CALL_PLACED_DATE]: This field displays the date the call to the employee took place.
;[Time of Call|CALL_PLACED_TIME]: This field displays the time the call took place.
;[Call Status|CALL_STATUS]: The status of the call will be displayed in this field. Call_Status is tied to the fixed lexicon [X_CALL_STATUS].
;[Call Result|CALL_RESULT]:This field displays the result of the call, ie: if the employee accepts work, declines work or calls in. This field is tied to the lexicon [X_CALL_RESULT].
;[Off from date|CALL_FOR_DATE_FROM]:
;[Off from time|CALL_FOR_TIME_FROM]:
;[Description|DESCRIPTION]: A brief description of the reason for the call or of the conversation within the call may be provided here.
;[Call Placed by|CALL_PLACED_BY]:This displays who made the call to the employee.
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!!Owns Team Posts tab
If a worker specifically owns a team post it will be displayed here.
;[Effective|EFFECTIVE]:This field displays when the employee's ownership of a team post began.
;[Expires|EXPIRY]:This field displays when the employee's ownership of a team post expires.
;[Team Post Information|TEAM_POST_INFO]:This is a derived field which displays the job, department, work area and work station.
;[Work Team|WORK_TEAM_CODE]: The work team code associated to the team post the worker owns is displayed here.
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!!Qualified For tab
Based on all of the previous information this tab will display which work stations this worker is qualified to fill.
;[Station|WORK_STATION_CODE]:This displays the work station code the worker is qualified to fill.
;[Job|JOB_CODE]:This field displays the job the worker is qualified to fill.
;[Department|DEPARTMENT_CODE]:This displays the department the worker is qualified to fill.