[{TableOfContents }]
!!!ENTER EMPLOYEE TIME SHEETS
The Time Sheet (IPTS) screen is a accumulation of generated time, manual data entry and time rules.
All active time sheets will be displayed:
* 10 Schedule Modified
* 20 Active
* 30 Rules Applied
* 40 Submitted
* 50 Ready for PR
* 95 Adjustment
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Transactions can be inserted into timesheets that are a status of 'Ready for Payroll'. In order to restrict this from happening, the Preference [PTS RDY PR FRZN(System_Preference)] can be set to 'Yes', then no changes can be made on timesheet entries.
The system formats the time based on how it is entered. The logic will look for a ':' (colon) when time is intended to be in minutes. For example, +:03 will format to 12:03, if time is less than an hour.
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;[TS#|TIME_SHEET_NUMBER]: This field holds the system generated time sheet number. The field may hold up to 10 numeric digits.
;[Time Sheet Status|TIME_SHEET_STATUS]: The status of the time sheet is displayed here. Time Sheet Status is tied to the lexicon [X_TIME_SHEET_STATUS].
;[Assignment|ASSIGNMENT]: The employee's assignment that the time sheet was generated for is displayed here.
;[Position|POSITION_CODE]: The employee's position for the assignment that was used to generate the time sheet is displayed here.
;[Job|JOB_CODE]: The employee's job from the assignment that was used to generate the time sheet is displayed here.
;[Department|DEPARTMENT_CODE]:The department from the assignment that was used to generate the time sheet is displayed here.
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__Leave Bank Balances__
;[Leave|LEAVE_TYPE_CODE]:If the employee has any leave banks, the leave type will be displayed here.
;[Balance|DRV_BALANCE_TO_DATE]: This field displays the balance of their leave banks.
;[Submit|ACT_SUBMIT_TIME_SHEET_NO_DAILOG]: This button when pressed will submit the employee's time sheet for approval.
;[Approve|ACT_APPROVE]:This action button will approve the time sheet and its entries.
;[EE Sign Off Received|ACT_RECEIVED_EE_SIGN_OFF]: This button allows the employee to sign off on their time sheet.
;[Show Require Leave Reason|ACT_SHOW_LEAVE_REASON_REQUIRED]: This button, when pressed, will display a dialog showing any leaves the employee may be taking during the time sheet period which require leave reasons. The user may select a leave reason and add text within this dialog.
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!!Time Sheet Entries tab
Displays the result of Scheduled Shifts and Time Exceptions.
;[Date|ENTRY_DATE]: This field displays the date of the time entry.
;[Assign|ASSIGNMENT_CODE]: This field displays the assignment code the time entry is for.
;[Start|START_TIME]: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
;[End|END_TIME]: If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
;[Time Code|TIME_CODE]: This field stores the time code used to track the time.
;[Value|TIME_OR_AMOUNT]: This field stores the value of the time.
;[Basis|TIME_BASIS]: This field indicates the basis of the time, for example Hrs, $
;[Time Reason|REASON_FOR_TIME]: This field indicates the reason for the time taken.
;[Cost|COST_CENTER_CODE]: If cost centers are used the cost center may displayed here.
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!!Totals tab
Displays totals for Time Codes, Time Types and Time Codes Sets (as governed by the set up of the Required Time Totals screen [IPRTT]).
%%information Information on the Totals tab is View Only%%
__ Time Code Totals__
;[Date|DATE]: This field indicates the date for which the time was worked/taken.
;[Time Code|TIME_CODE]: This field indicates the time code for which the total is for.
;[Amount|TOTAL]: This field indicates the total amount of time for the time code for the date listed.
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__Time Type Totals__
;[Date|DATE]: This field indicates the date for which the time was worked/taken.
;Time Type: The type of time the time code is defined as is displayed here. This comes in from the [X_TIME_TYPE] lexicon defined in [IDTC].
;[Amount|TOTAL]:This field holds the total amount of time for that type of time for the day.
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__Time Code Set Totals__
;[Time Code Set|TIME_CODE_SET_CODE]: This field holds the name of the time code set the total is for.
;[Amount|ACTUAL_AMOUNT]:This field displays the amount of time within the time code set.
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!!Clock Punches tab
This tab shows clock punch information for the employee's time sheet.
%%information Information on this tab is View Only %%
;[Original Clock Date|ORIGINAL_CLOCK_DATE]: This field displays the original date of the clock punch.
;[Original Clock Time|ORIGINAL_CLOCK_TIME]: This field displays the original time of the clock punch.
;[Clock Entry Type|CLOCK_ENTRY_TYPE]: This is a mandatory field which displays the type of clock entry that was captured. This field is tied to the lexicon [X_CLOCK_ENTRY_TYPE].
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__Associated Scheduled Shift__
;[Work Type|TIME_EXCEPTION_TYPE]: The type of the time exception is displayed in this field. This field is tied to the lexicon [X_TIME_EXCEPTION_TYPE].
;[Shift|SHIFT_CODE]:The shift code associated to the time exception is displayed here.
;[O/R Shift Start Time|OVERRIDE_SHIFT_START_TIME]: If the shift start time was overridden, the new start time is displayed here.
;[O/R Shift End Time|OVERRIDE_SHIFT_END_TIME]:If the shift end time was overridden, the new end time is displayed here.
;[Job / Unit|JOB_UNIT]: The job and unit associated to the the employee's time exception is displayed here.
;[Department|DEPARTMENT_CODE]: The department associated to the employee's time exception is displayed here.
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__Actual Punch Information__
;[Clock Entry Status|CLOCK_ENTRY_STATUS]: The status of the clock entry is displayed in this field. This field is tied to the lexicon [X_CLOCK_ENTRY_STATUS].
;[Time Exception Status|TIME_EXCEPTION_STATUS]: The status of the time exception is displayed in this field. This field is tied to the [X_TIME_EXCEPTION_STATUS].
;[Start Time|START_TIME]:The start time of the clock punch is populated in this field.
;[End Time|END_TIME]:The end time of the clock punch is populated in this field.
;[Job|JOB_CODE]:The job code tied to the clock punch is displayed in this field.
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!!View Audit tab
This tab displays manual changes made to the original generated amount and the Time Rule calculations.
%%information Information on this tab is View Only %%
__Changes Made to Scheduled Time__
;[Date|ENTRY_DATE]: This field holds the date of the time entry.
;[Assignment|ASSIGNMENT_CODE]:The assignment code the time entry was generated for is displayed here.
;[Start|START_TIME]: If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
;[End|END_TIME]:If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
;[TC|TIME_CODE]:This field stores the time code used to track the time.
;[Value|TIME_OR_AMOUNT]:This field stores the value of the time.
;[Basis|TIME_BASIS]:This field indicates the basis of the time, for example Hrs, $
;[Premiums|PREMIUM_CODES]:If a premium code is attached to the time entry it will be displayed here.
;[Cost Center|COST_CENTER_CODE]:If cost centers are used the cost center may displayed here.
;[Changed On|CHANGE_DATE]:This field indicates the date the change was made to the time entry.
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__Time Rule Calculations__
;[Date|ENTRY_DATE]: This field displays the date of the time entry.
;[Assign|ASSIGNMENT_CODE]:The assignment code the time entry was generated for is displayed here.
;[Start|START_TIME]:If the time sheet is based on start and end times, the start time of the employee's shift is displayed here.
;[End|END_TIME]:If the time sheet is based on start and end times, the end time of the employee's shift is displayed here.
;[TC|TIME_CODE]:This field stores the time code used to track the time.
;[Value|TIME_OR_AMOUNT]:This field stores the value of the time.
;[Basis|TIME_BASIS]:This field indicates the basis of the time, for example Hrs, $
;[Premiums|PREMIUM_CODES]:If a premium code is attached to the time entry it will be displayed here.
;[Cost Center|COST_CENTER_CODE]:If cost centers are used the cost center may displayed here.
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![Notes|Edit:Internal.IPTS]
[{InsertPage page='Internal.IPTS' default='Click to create a new notes page'}]