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MAINTAIN PAY TRANSACTIONS#

The Pay Transaction (IPTR) form is used to modify transactions already generated and to add new transactions with a minimum of data entry.

See FEATURES OF IPTR for information on IPTR.

Batch #

This field will display the automatic numeric value assigned to this batch.

Batch Code

This field specifies the batch code.

Payroll

There can only be one payroll attached to each batch. If more than one payroll needs to be processed through the pay cycle then additional batches must be created for each payroll. All of the batches may then be calculated together.

Pay Period

Pay periods are numbered by the year, followed by the pay period # of the year
199901 is the first pay period in 1999.
199902 is the second pay period in 1999 and so on.

Eligible

If this toggle is ON then the batch is eligible to be processed by UPTR. If OFF then the batch is not eligible to be processed.

Although High Line provides a standard, all other columns are may be customized.

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Maintain Pay Transactions (IPTR) - Details#

Assignment

This field displays the employee’s title from their assignment (IEAS).

Position

This field shows the position code from the employee’s assignment.

Job

The job code from the employee’s assignment is displayed in this field.

Department

This field shows the department code defaulted in from employee’s assignment

Work Rule

The work rule that governed the transaction generation is held in this field.

Jurisdiction

This field shows the tax jurisdiction defaulting from employee’s assignment.

Distribution

This field displays the distribution code associated with the transaction.

Wage Rate

This field shows the standard wage rate from primary assignment.

Basis

The rate basis is the unit of measure in which the associated rate is being stored or displayed. E.G. hourly, weekly, biweekly, semi-monthly, monthly, or annual.

Rate Overridden

Work In Progress

If the ‘Work in Progress’ toggle is ON, this pay line is considered a WIP transaction and will be journalized to the Work in Progress account of the general ledger, instead of the Payroll Clearing account. If the toggle is OFF, the pay line is not journalized as work in progress.

Work Order

This is a customized field used to define work orders attached to a specific sundry.The Work order validation is defined on the 'Define G/L Company' (IDGC) form. The work order on each pay line can be unedited (no validation) or validated from an external system that has been programmed by High Line.

Sched. Time

If time was generated on the pay transaction then the amount that was generated will be indicated here. This will be used to ensure that the day, week or period scheduled time will always add up to the generated time. For example, if 8 hrs was generated as regular time and then 4 hrs of vacation is entered for the exact same time frame the regular time will be reduced to 4 hrs for a total of 8 scheduled hours.

Reference Info

This field shows any reference information for the pay line generated.

Status

This field will default to “newly entered” and is for display purposes only.

Source

This field will default to data on the “IPTR screen” and is for display purposes only.

Generated By

This field will display whatever function generated the batch (e.g. UPTG) followed by the execution id (MEX_Id) (e.g. run #1234). e.g. UPTG Run #1234 This field will be for display purposes only.

Updated By

This field will display whatever function updated the batch (e.g. UPTG) followed by the execution id (MEX_Id) (e.g. run #1234). e.g. UPTG Run #1234 This field will be for display purposes only.

Pay Number

If there is a pay number attached to the pay transaction, that number will be shown here. This field is for display purposes only.

Alt TC

View Journal Entries

When you click this button, a pop up screen will appear displaying the journal entries for this transaction.

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Maintain Pay Transactions (IPTR) - Time Codes#

Time Code

This field displays the time code to be used to create transaction detail. More than one time code can exist per IPTR line.

Value

This field shows the amount of time entered on the pay line.

Basis

The time basis is the unit of measure in which the associated time is being stored or displayed. E.G. hours, days, weeks, months, years, pay periods, miles, kilometers, pieces or units.

Reason

This field displays the reason for time entered. This reason may be given for a leave or for overtime. The data in this field defaults in from the Time Codes tab on IDWR for the time code being entered. This field is not updateable. The lexicon X_REASON_FOR_TIME is user-definable.