MAINTAIN HEALTH RECORDS#
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The Maintain Health Records (IHHR) form allows you to record employee health information within the system.
The definition data for the Maintain Health Record screen is stored in the P2K_SH_HEALTH_RECORDS, P2K_SH_MEDICAL_EXAMS, P2K_SH_MEDICAL_TESTS, P2K_SH_MEDICATIONS, P2K_SH_HEALTH_COSTS and P2K_SH_INOCULATIONS table.
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Health Record#
- Health As Of Date
- This field provides the date the record was created. Health_As_Of_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Health Status
- This field records the status of the employee’s health. Health_Status is a mandatory field you may fill with a selection from the fixed lexicon X_HEALTH_STATUS.
- Health Care Number
- The employee’s care number is displayed in this field. Health_Care_Number is an optional 16 alphanumeric field you may manually fill.
- Insurance Number
- The employee’s insurance number is displayed in this field. Insurance_Number is an optional 16 alphanumeric field you may manually fill.
- Blood Type
- This field displays the employee’s blood type. Blood_Type is an optional field you may fill with a selection from the fixed lexicon X_BLOOD_TYPE.
- Blood Pressure
- This field displays the employee’s blood pressure reading. Blood_Pressure is an optional 16 alphanumeric field you may manually fill.
- Blood Donor
- If the employee is a blood donor, this toggle will be checked. Blood_Donor is an optional toggle field.
- Smoker
- If the employee is a smoker, this toggle will be checked. Smoker is an optional toggle field.
- Weight
- The employee’s weight is recorded in this field. Weight is an optional 16 alphanumeric field you may manually fill.
- Height
- The employee’s height is recorded in this field. Height is an optional 16 alphanumeric field you may manually fill.
- Eye Sight
- The employee’s eye sight rating is recorded on this field. Eye_Sight is an optional 16 alphanumeric field you may manually fill.
- Hearing
- The employee’s hearing rating is recorded on this field. Hearing is an optional 16 alphanumeric field you may manually fill.
- Posture
- The employee’s posture rating is recorded on this field. Posture is an optional 16 alphanumeric field you may manually fill.
- Cared For By
- If the employee receiving caretaking from another person, that individual is identified here. Cared_For_By from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- WC Clearance Obtained
- This field will indicate if the employee has clearance from Worker’s Compensation. If they are not working in a hazardous environment, they can be excluded from paying into worker’s compensation. WC_Clearance_Obtained is an optional 16 alphanumeric field you may manually fill.
- State Of Health
- This field provides a detailed description of the employee’s health. State_Of_Health is an optional 4000-character alphanumeric field you may fill manually.
- Allergy List
- This field will display any allergies the employee suffers from. Allergy_List is an optional 16 alphanumeric field you may manually fill.
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Medical Exam#
- Exam Date
- This field displays the date the employee had a medical exam. Medical_Exam_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Medical Type" This field indicates the type of medical exam that was given to the employee. Medical_Type from IHTP (P2K_SH_MEDICAL_EXAM_TYPES) is a mandatory field you must fill through the LOV.
- Status
- This field indicates the status of the medical exam. Medical_Exam_Status is a mandatory field you may fill with a selection from the fixed lexicon X_MEDICAL_EXAM_STATUS.
- Treatment Source
- This field identifies where the employee received medical treatment. Treatment_Source is an optional field you may fill with a selection from the fixed lexicon
- Health Issue Case #
- If the exam is the result of a health issue case, that case is identified in this field. Health_Issue_Case from IHHI (P2K_SH_HEALTH_ISSUES) is an optional field you may fill through the LOV.
- Entity
- This field identifies the organization associated with the employee. Entity from IDEN (P2K_CM_ENTITIES) is an optional field you must fill through the LOV.
- Next Exam Date
- This field indicates the next scheduled exam date for the employee. Next_Medical_Exam_Date is an optional date field you must enter either manually or by using the calendar icon (F9).
- Performed By
- This field indicates who performed the medical exam. Performed_By from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- Conducted In
- This field indicates where the treatment took place. Conducted_In from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- Authorized
- If this toggle is on, authorization has been granted for the medical exam. Authorized is an optional toggle field.
- Hospitalized
- If this toggle is on, the employee has been admitted to a hospital. Hospitalized is an optional toggle field.
- Description
- This field provides detailed information on the medical exam. Description is an optional 4000-character alphanumeric field you may fill manually.
- Reason
- This field indicates the reason for the exam. Medical_Exam_Reason is an optional 4000-character alphanumeric field you may fill manually.
- Result
- This field displays the results of the medical exam. Medical_Exam_Results is an optional 4000-character alphanumeric field you may fill manually.
Med Exam Costs#
- Cost Date
- This field will display the date the cost was incurred. Cost_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Cost Category
- This field allows you to further categorize the cost. Cost_Category is a mandatory field you must fill with a selection from the user-defined lexicon X_Cost_Currency.
- Cost Amount
- This field displays the actual amount of this health cost. Cost_Amount is an optional 18-character numeric field you may manually fill.
- Currency
- This field defines the currency in which the cost amount is expressed. Currency is an optional field you may fill with a selection from the fixed lexicon X_Currency.
- Employer %
- This field will display the percent of the cost to be paid by the employer. Employer_Percent is an optional 5-character numeric field you may fill manually.
- Med Exam Date
- This field displays the medical exam associated with the health cost. Med_Exam_Date is an optional date field you may enter either manually or by using the calendar icon (F9).
- Payment Method
- This field will indicate how payment was made for this cost. Payment_Method is an optional field you may fill with a selection from the fixed lexicon X_Payment_Method.
- Description
- This field allows you to give a short description of the health cost being defined. Description is an optional 50-character alphanumeric field you may fill manually.
- Cost Reference
- This field allows you to reference the cost, for example, to an invoice number. Cost_Reference is an optional 50-character alphanumeric field you may fill manually.
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Medical Test#
If medical tests (i.e. blood tests) are required, the information for that test will be recorded on this tab.
- Medical Test Date
- This field displays the date the employee had a medical test. Medical_Test_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Medical Test Type
- This field indicates the type of medical test that was given to the employee. Medical_Test_Type is a mandatory field you may fill with a selection from the fixed lexicon X_Medical_Test_Type.
- Description" This field provides detailed information on the medical test. Description is an optional 4000-character alphanumeric field you may fill manually.
- Medical Test Status
- This field indicates the status of the medical test. Medical_Test_Status is a mandatory field you may fill with a selection from the fixed lexicon X_Medical_Test_Status.
- Performed By
- This field indicates who performed the medical test. Performed_By from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- From Medical Exam
- If the medical tests are a result of a medical exam, that exam will be identified in this field. From_Medical_Exam from IHME (P2K_SH_MEDICAL_EXAMS) is an optional field you must fill
- Reason
- This field indicates the reason for the exam. Medical_Test_Reason is an optional 4000-character alphanumeric field you may fill manually.
- Result
- This field indicates the results for the exam. Medical_Test_Result is an optional 4000-character alphanumeric field you may fill manually.
Med Test Costs#
- Cost Date
- This field will display the date the cost was incurred. Cost_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Cost Category
- This field allows you to further categorize the cost. Cost_Category is a mandatory field you must fill with a selection from the user-defined lexicon X_Cost_Currency.
- Cost Amount
- This field displays the actual amount of this health cost. Cost_Amount is an optional 18-character numeric field you may manually fill.
- Currency
- This field defines the currency in which the cost amount is expressed. Currency is an optional field you may fill with a selection from the fixed lexicon X_Currency.
- Employer %
- This field will display the percent of the cost to be paid by the employer. Employer_Percent is an optional 5-character numeric field you may fill manually.
- Med Exam Date
- This field displays the medical exam associated with the health cost. Med_Exam is an optional date field you may enter either manually or by using the calendar icon (F9).
- Payment Status
- This field will display the current status of the payment for this cost. Payment_Status is an optional field you may fill with a selection from the fixed lexicon X_Payment_Status.
- Payment Method
- This field will indicate how payment was made for this cost. Payment_Method is an optional field you may fill with a selection from the fixed lexicon X_Payment_Method.
- Description
- This field allows you to give a short description of the health cost being defined. Description is an optional 50-character alphanumeric field you may fill manually.
- Reference
- This field allows you to reference the cost, for example, to an invoice number. Cost_Reference is an optional 50-character alphanumeric field you may fill manually.
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Medication#
- Prescription Date
- This field displays the date the prescription was written. Perscription_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Medication Type
- This field categories the medication given into a specific type. Medication_Type is a mandatory field you may fill with a selection from the user-defined lexicon X_Medication_Type.
- Description
- This field provides detailed information on the medication. Description is an optional 4000-character alphanumeric field you may fill manually.
- Quantity
- This field indicates the amount of medication prescribed. Medication_Quantity is an optional 16-character alphanumeric field you may fill manually.
- From Medical Exam
- If the prescription the result of a medical exam, this field displays that exam. From_Medical_Exam from IHME (P2K_SH_MEDICAL_EXAMS) is an optional field you must fill through the LOV.
- Medication Started
- This field indicates the date the treatment began. Date_Medication_Started is an optional date field you must enter either manually or by using the calendar icon (F9).
- Medication Ended
- This field indicates the date the treatment ends. Date_Medication_Ended is an optional date field you must enter either manually or by using the calendar icon (F9).
- Prescribed By
- This field indicates who wrote the prescription. Prescribed_By from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV.
- Medication Text
- This field allows you to provide additional information about the medication. Medication_Text is an optional 4000-character alphanumeric field you may fill manually.
- Reference
- This field displays prescription identifier for the medication. Prescription_Reference is an optional 16 alphanumeric field you may manually fill.
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Inoculation#
- Inoculation Date
- This field displays the date the inoculation was administered. Inoculation_Date is a mandatory date field you must enter either manually or by using the calendar icon (F9).
- Inoculation Type
- This field categorizes the inoculation into a specific type. Inoculation is a mandatory field you may fill with a selection from the user-defined lexicon X_Inoculation_Type.
- Description
- This field provides detailed information on the inoculation. Description is an optional 50-character alphanumeric field you may fill manually.
- Status
- This field indicates the status of the inoculation. Inoculation_Status is a mandatory field you may fill with a selection from the fixed lexicon X_Inoculation_Status.
- From Medical Exam
- If the inoculation was given as the result of a medical exam, this field displays that exam. From_Medical_Exam from IHME (P2K_SH_MEDICAL_EXAMS) is an optional field you must fill through the LOV.
- Inoculated By
- This field indicates who administered the inoculation. Inoculated_By from IECT (P2K_HR_CONTACTS) is an optional field you must fill through the LOV
- Inoculation Text
- This field allows you to provide additional information about the inoculation. Inoculation_Text is an optional 4000-character alphanumeric field you may fill manually.
- Next Inoculation
- If another inoculation is required, the due date is indicated here. Next_Inoculation_Date is an optional date field you must enter either manually or by using the calendar icon (F9).
