MAINTAIN HEALTH RECORDS#
The Maintain Health Records (IHHR) form allows users to record employee health information within the system.
The definition data for the Maintain Health Record screen is stored in the P2K_SH_HEALTH_RECORDS and related tables: P2K_SH_MEDICAL_EXAMS, P2K_SH_MEDICAL_TESTS, P2K_SH_MEDICATIONS, P2K_SH_HEALTH_COSTS and P2K_SH_INOCULATIONS table.
Health Record tab#
| Field | Description |
|---|---|
| Health As Of Date | This field defines the date the record was created. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Health Status | This field defines the status of the employee’s health. This is a mandatory field that users select from the fixed lexicon X_HEALTH_STATUS. |
| Health Care Number | This field defines the employee’s health care number. This is an optional 16 alphanumeric field that users enter manually. |
| Insurance Number | This field defines the employee’s insurance number. This is an optional 16 alphanumeric field that users enter manually. |
| Blood Type | This field defines the employee’s blood type. This is an optional field that users select from the fixed lexicon X_BLOOD_TYPE. |
| Blood Pressure | This field defines the employee’s blood pressure reading. This is an optional 16 alphanumeric field that users enter manually. |
| Blood Donor | When this toggle is set to ON, the employee is a blood donor. This is an optional toggle field. |
| Smoker | When this toggle is set to ON, the employee is a smoker. This is an optional toggle field. |
| Weight | This field defines the employee’s weight. This is an optional 16 alphanumeric field that users enter manually. |
| Height | This field defines the employee’s height. This is an optional 16 alphanumeric field that users enter manually. |
| Eye Sight | This field defines the employee’s eye sight rating. This is an optional 16 alphanumeric field that users enter manually. |
| Hearing | This field defines the employee’s hearing rating. This is an optional 16 alphanumeric field that users enter manually. |
| Posture | This field defines the employee’s posture rating. Posture is an optional 16 alphanumeric field that users enter manually. |
| Cared For By | If the employee is receiving caretaking from another person, that individual is defined in this field here. The link to IECI (P2K_HR_CONTACTS) is an optional field that users select from the LOV. |
| WC Clearance Obtained | When this toggle is set to ON, the employee has clearance from Worker’s Compensation. If they are not working in a hazardous environment, they can be excluded from paying into worker’s compensation. This is an optional 16 alphanumeric field that users enter manually. |
| State Of Health | This field provides a detailed description of the employee’s health. This is an optional 4000-character alphanumeric field that users enter manually. |
| Allergy List | This field defines any allergies an employee suffers from. This is an optional 16 alphanumeric field that users enter manually. |
Medical Exam tab#
The definition data for the Maintain Exam tab is stored in the P2K_SH_MEDICAL_EXAMS and P2K_SH_HEALTH_COSTS tables.
| Field | Description |
|---|---|
| Exam Date | This field defines the date the employee had a medical exam. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Medical Type | This field defines the type of medical exam that was given to the employee. This is a mandatory field that users select from the LOV. |
| Status | This field defines the status of the medical exam. This is a mandatory field that users select from the fixed lexicon X_MEDICAL_EXAM_STATUS. |
| Treatment Source | This field defines where the employee received medical treatment. This is an optional field that users select from the fixed lexicon X_TREATMENT_SOURCE. |
| Health Issue Case # | If the exam is the result of a health issue case, the case number is defined in this field. This is an optional field that users select from the LOV. |
| Entity | This field defines the entity associated with the employee. This is an optional field that users select from the LOV. |
| Next Exam Date | This field defines the next scheduled exam date for the employee. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
| Performed By | This field defines who performed the medical exam. The link to IECI (P2K_HR_CONTACTS) is an optional field made through the foreign key ECT_ID. |
| Conducted In | This field defines where the treatment took place. The link to IECI (P2K_HR_CONTACTS) is an optional field made through the foreign key ECT_ID_CONDUCTED_IN |
| Authorized | When this toggle is set to ON, authorization has been granted for the medical exam. Optional. |
| Hospitalized | When this toggle is set to ON, the employee has been admitted to a hospital. Optional. |
| Description | This field provides detailed information on the medical exam. This is an optional 4000-character alphanumeric field that users enter manually. |
| Reason | This field defines the reason for the exam. Thisis an optional 4000-character alphanumeric field that users enter manually. |
| Result | This field displays the results of the medical exam. This is an optional 4000-character alphanumeric field that users enter manually. |
Med Exam Costs#
| Field | Description |
|---|---|
| Cost Date | This field defines the date the cost was incurred. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Cost Category | This field categorizes the cost. This is a mandatory field that users select from the fixed lexicon X_COST_CATEGORY. |
| Cost Amount | This field defines the actual amount of the health cost. This is an optional 18-character numeric field that users enter manually. |
| Currency | This field defines the currency the cost amount is expressed in. This is an optional field that users select from the fixed lexicon X_CURRENCY. |
| Employer % | This field defines the percent of the cost to be paid by the employer. This is an optional 5-character numeric field that users enter manually. |
| Med Exam Date | This field defines the medical exam date associated with the health cost. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
| Payment Status | This field defines the current status of the payment for the cost. This is an optional field that users select from the fixed lexicon X_PAYMENT_STATUS. |
| Payment Method | This field defines how the payment was made for the cost. This is an optional field that users select from the fixed lexicon X_PAYMENT_METHOD. |
| Description | This field displays a short description of the health cost being defined. This is an optional 50-character alphanumeric field that users enter manually. |
| Cost Reference | This field defines a reference the cost, such as an invoice number. This is an optional 50-character alphanumeric field that users enter manually. |
Medical Test tab#
If medical tests, such as blood tests, are required, this tab defines all of the information for the test. The definition data for the Maintain Test tab is stored in the P2K_SH_MEDICAL_TESTS and P2K_SH_HEALTH_COSTS tables.
| Field | Description |
|---|---|
| Medical Test Date | This field defines the date the employee had a medical test. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Medical Test Type | This field defines the type of medical test that was given to the employee. This is a mandatory field that users select from the fixed lexicon X_MEDICAL_TEST_TYPE. |
| Description | This field displays detailed information on the medical test. This is an optional 4000-character alphanumeric field that users enter manually. |
| Medical Test Status | This field defines the status of the medical test. This is a mandatory field that users select from the fixed lexicon X_MEDICAL_TEST_STATUS. |
| Performed By | This field defines the individual who performed the medical test. This is an optional field that users select from the LOV. |
| From Medical Exam | If the medical tests are a result of a medical exam, the exam is defined in this field. This is an optional field that users select from the LOV. |
| Reason | This field defines the reason for the exam. This is an optional 4000-character alphanumeric field that users enter manually. |
| Result | This field defines the results for the exam. This is an optional 4000-character alphanumeric field that users enter manually. |
Med Test Costs#
| Field | Description |
|---|---|
| Cost Date | This field defines the date the cost was incurred. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Cost Category | This field categorizes the cost. This is a mandatory field that users select from the user-defined lexicon X_COST_CATEGORY. |
| Cost Amount | This field defines the actual amount of the health cost. This is an optional 18-character numeric field that users enter manually. |
| Currency | This field defines the currency the cost amount is expressed in. This is an optional field that users select from the fixed lexicon X_CURRENCY. |
| Employer % | This field defines the percent of the cost to be paid by the employer. This is an optional 5-character numeric field that users enter manually. |
| Med Exam Date | This field defines the medical exam date associated with the health cost. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
| Payment Status | This field defines the current status of the payment for the cost. This is an optional field that users select from the fixed lexicon X_PAYMENT_STATUS. |
| Payment Method | This field defines how the payment was made for the cost. This is an optional field that users select from the fixed lexicon X_PAYMENT_METHOD. |
| Description | This field displays a short description of the health cost being defined. This is an optional 50-character alphanumeric field that users enter manually. |
| Reference | This field defines a reference the cost, such as an invoice number. This is an optional 50-character alphanumeric field that users enter manually. |
Medication tab#
The definition data for the Medication tab is stored in the P2K_SH_MEDICATIONS table.
| Field | Description |
|---|---|
| Prescription Date | This field defines the date the prescription was written. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Medication Type | This field categorizes the medication given into a specific type. This is a mandatory field that users select from the user-defined lexicon X_MEDICATION_TYPE. |
| Description | This field displays detailed information on the medication. This is an optional 4000-character alphanumeric field that users enter manually. |
| Quantity | This field defines the amount of medication prescribed. This is an optional 16-character alphanumeric field that users enter manually. |
| From Medical Exam | If the prescription is the result of a medical exam, the exam is defined in this field. From_Medical_Exam from IHME (P2K_SH_MEDICAL_EXAMS) is an optional field that users select from the LOV. |
| Medication Started | This field defines the date the treatment began. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
| Medication Ended | This field defines the date the treatment ended. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
| Prescribed By | This field defines the individual who wrote the prescription. Prescribed_By from IECT (P2K_HR_CONTACTS) is an optional field that users select from the LOV. |
| Medication Text | This field displays additional information about the medication. This is an optional 4000-character alphanumeric field that users enter manually. |
| Reference | This field defines the prescription identifier for the medication. This is an optional 16 alphanumeric field that users enter manually. |
Inoculation tab#
The definition data for the Inoculation tab is stored in the P2K_SH_INOCULATIONS table.
| Field | Description |
|---|---|
| Inoculation Date | This field defines the date the inoculation was administered. This is a mandatory date field that users can enter manually or select from the calendar icon (F9). |
| Inoculation Type | This field categorizes the inoculation into a specific type. This is a mandatory field that users select from the user-defined lexicon X_INOCULATION_TYPE. |
| Description | This field displays detailed information on the inoculation. This is an optional 50-character alphanumeric field that users enter manually. |
| Status | This field defines the status of the inoculation. This is a mandatory field that users select from the fixed lexicon X_INOCULATION_STATUS. |
| From Medical Exam | If the inoculation was given as the result of a medical exam, this field defines the exam. From_Medical_Exam from IHME (P2K_SH_MEDICAL_EXAMS) is an optional field you must fill through the LOV. |
| Inoculated By | This field defines the individual who administered the inoculation. Inoculated_By from IECT (P2K_HR_CONTACTS) is an optional field that users select from the LOV. |
| Inoculation Text | This field displays additional information about the inoculation. This is an optional 4000-character alphanumeric field that users enter manually. |
| Next Inoculation | If another inoculation is required, the due date is defined here. This is an optional date field that users can enter manually or select from the calendar icon (F9). |
